HomeMy WebLinkAbout06/16/2020 Motion to accept bid for 2020 Backyard Drainage Improvements Project (for properties: 310 Hi Lusi, 318 S. Albert, 914 Burning Bush and 1306 Burning Bush) in an amount not to exceed $116,234.Item Cover Page
wubject Motion to accept bid for 2020 Backyard Drainagc
Improvements Project (for properties: 310 Hi
• Albert,, BurningBush and 1306
Burning Bush)• • toexceed
$116,r234M
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June 16, 2020
MOUN—
PROSPECT VILLAGEBOARD
Many properties in Mount Prospect experience recurring backyard flooding after
any significant rain event. Often water will pond in their yards and remain there
for a considerable length of time. On May 13,, 2008, the Village Board authorized
Staff to proceed with the Backyard Drainage Program in an effort to assist
residents in reducing the backyard flooding they experience.
Staff has received requests for assistance through the Backyard Drainage Program
for over 200 residential properties. Surveys of existing conditions have been
completed and plans have been prepared to improve surface drainage at each of
these properties. Each design includes an inlet in the backyard draining through a
pipe connecting to the existing sewer system in the public right of way. To protect
the receiving system from being overwhelmed, each design includes a restrictor
that controls and slows the discharge into the receiving sewers. These restrictors,
while serving to protect the Village sewer systems, may cause water to pond in
the backyards during heavy rain events for a short duration. To accommodate this
pondingrain gardensare installed around the inlets. These raingardens
provide a place for any ponding water to accumulate,, and provide a mechanism
for the water to infiltrate into the ground quickly.
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Following construction,, the property owners are responsible for maintenance of
the storm sewer and rain gardens on the private properties; however it is the
Village's responsibility to maintain the new storm sewer in the public right of way.
Each design on / ''property,,avoiding the need •easements
' ' !
agreements between property owners.
Staff identified seventy-one (71) properties that experience ponding severe
�tnough w floodwatersreach house foundation. forty-five
properties have benefited from the program.
At the February 10, 2015, Committee of the Whole Meeting, the Village Board
determined to continue moving forward with the Backyard Drainage Program
while requiring a cost. •m the property owners. The Village i•. •
committed to paying the majority of the cost of the improvements, a minimum of
75% of the total cost. The property owner is required to pay 25% of the cost up to
a maximum of 111. Staff estimates the average total!for the
improvements • property r b over 111. Therefore
..! - the homeowner
cost is estimated to be $5,000. All the property owners participating in this year's
Backyard Drainage Program have submitted checks covering their participation in
the • •
The Backyard Drainage Program was reviewed by the board at the July 9., 2019
Committee of the Whole meeting, with guidance to continue the program as
currently designed.
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A Notice to Bidders was posted on the Village's website using Demandstar online
bid services. In addition, notices were sent to twelve (12) contractors.
The bid opening for the 2020 Backyard Drainage Program was held on June 1,
2020 11 PM. Seven• • '• bids forproject. The r•
ranged from a low of $84,667-10 by Semper Fi Land Services, Inc. to a high of
$138f847-00 by Mauro Sewer Construction, Inc. Below is a summary of the bids:
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Bidders Total
Semper Fi Land Services,, $84f667.10
Inc.
Drains, Inc. $96f491.74
Archon Construction Co. $97,r341.00
Martam Construction, Inc. $104,F386-00
Vian Construction Co.,, $118f598-00
Inc.
Copen haver Construction,
$130,005.00
Inc.
Mauro Sewer $138f847.00
Construction, Inc.
Engineer's Estimate: $148,655.20
P] � _, M=6
All bidders submitted a bid bond in the amount of 10% of the total bid as required'
in the bid proposal packet. All bids were checked for their accuracy. A mistake
was found in the bid by Drains, Inc., but it did not impact the order of the bids. All
bidders correctly signed their bids and bid bonds.
The low bidder, Semper Fi Land Services, Inc. is qualified to complete the work
involved with this project and meets the requirements of the contract documents.
Semper Fi Land Services, Inc. submitted numerous references includinliv
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references from Barrington Township and the City of Aurora for similar projects
Those agencies reported that the work was completed to their satisfaction.
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The bid price which includes three (3) sites is significantly under the engineer's
estimate, which was based on the 2019 bid prices, and under the available budget
creating an opportunity to add an addonal site at 914 Burning Bush Lane.
Semper Fi Land Services, Inc. has agreed to extend the contract for an additional
site and a fourth owner was contacted and has agreed to pay their cost share.
That site is estimated to cost $21,,000. Staff recommends that a fourth site be
VJ
!!-! and the contract be awarded in the amount of - bid price $84.,667.10
$21,000 • • $10f566-90 1% contingency to allow for
,Auantity variations and unanticipated conflicts) for a total award of $116,,234.00. n
Staff recommends that the Village Board accept the lowest cost,, responsive,, bid
for the 2020 Backyard Drainage Program Improvements Bid as submitted by
Semper Fi Land Services,, Inc. of Yorkville., Illinois, in an amount not to exceed
$116,f234.
Alternatives
Alternatives
1. Accept lowest cost Alternate Bid for 2019 Backyard Drainage Program.
2. Action at discretion ofVillageBoard.
Staff Recommendation
Accept the lowest cost, responsive,, bid for the 2020 Backyard Drainage Program
Improvements Bid as submitted by Semper Fi Land Services,, Inc. of Yorkville,,
Illinois,, in an amounttoexceed $116,,234.
ATTACH M E NTS:
Bid Document.pdf
Semper Fi Land Bid. pdf
1306 Burning Bush. pdf
310 Hi Lusi.pdf
318 S Albert.pdf
914 Burning Bush. pdf
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