HomeMy WebLinkAbout05/05/2020 Motion to accept lowest cost bid for construction of the Central Road & Emerson Street Crosswalk Project in an amount not to exceed $214,900.8/20/2020 BoardDocs® Pro
Agenda Item Details
Meeting May 05, 2020 - MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
%Ca teg o ry 9. VILLAGE MANAGER'S REPORT
Subject 9.2 Motion to accept lowest cost bid for construction of the Central Road & Emerson Stree
Crosswalk Project in an amount not to exceed $214,900. 1
Access Public
Type Action
Preferred Date May 05, 202#
Absolute Date May 05, 20216
Fiscal Impact Yes
Dollar Amount 2141900.00
Me eted Ye -5
Budget Source Capital Improvements Fund
Recommended Action Accept the lowest cost, responsive bid to construct the Central Road & Emerson Stre
Crosswalk Project for a cost not to exceed $214,900. 1
Public Content
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A key component of the Village"s Strategic Plan is to create a complete pedestrian infrastructure network that
promotes multi -modal transportation options. In 2020, a top priority project is to enhance the crosswalk at the
intersection of Central Road and Emerson Street. Construction of this project will fulfill an important objective of the
Village's 2017 Central Road Pedestrian Crossing Study. This study recommends crosswalk improvements at this
intersection be enhanced in order to promote walking and biking in the downtown.
Central Road is a five (5) -lane arterial road under the jurisdiction of the Illinois Department of Transportation (IDOT).
Emerson Street is a collector street under the jurisdiction of the Village. The intersection is controlled with STOP signs
on Emerson Street and has crosswalks across the north, south and west legs. The marked crosswalk across Central
Road has signs at and in advance of the crosswalk without a pedestrian refuge island.
The Village retained the services of an engineering firm, Gewalt-Hamilton & Associates (GHA),, to provide design
engineering. The design includes a refuge island, right-in/right-out island on the north leg,, pavement markings, and
signage including overhead pedestrian crossing signs that illuminate at night. The design has been presented to tht
Transportation Safety Commission and was approved by the Village Board in March 2020. Construction drawings anii
specifications have been approved by IDOT.
Staff seeks to enter into a contract for construction of the project. Work is expected to begin in June and be
completed in September.
The Village opened bids for the Central Road & Emerson Street Crosswalk Project on April 27, 2020. A notice was
published on DemandStar via the Village website and staff contacted several local contractors. Four (4) contractors
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submitted a bid. A low bid of $195,337-45 was received from MYS., Inc. of Palos Hills, Illinois. Table 1 below
summarizes the results:
Table 1
Bidder
Bid
MYS, Inc.
$195f337.45
Alliance Contractors
$233f821.50
Landmark Contractors
$240,099.02
Copenhaver Construction
$253,747.80
Engineer's Estimate
All bidders submitted a bid bond in the amount of 10% of their total bid as required by the contract documents. The
bids were checked for accuracy. There were no errors. All bidders submitted all the required documents and correctly
signed their bid and bid bond.
FBI 1-7 R M=4
MYS, Inc. has provided general contracting and concrete construction services for over 40 years in the area. Recent
work for nearby communities and IDOT include sidewalk,, crosswalk, intersection, and bridge projects. Reference
checks indicate that all of the firm"s work has been acceptable.
The low bid from MYS is 10% above the cost estimate prepared by GHA. For a relatively small construction project
that requires the general contractor to retain the services of several subcontractors,, it is not unusual for the cost of
some bid items to be slightly higher than typical. This can be attributed to subcontractor overhead costs and the
general contractor"s time to coordinate their services.
In addition, the cost of steel poles and mast arms for the project are higher than expected. All four contractors that
bid on the project had similar prices for the steel poles and mast arms, above the engineer's estimate. This can bc
attributed to an increase in the cost of steel products and a continual increase in demand for steel poles with limited
supply companies.
It is staff"s opinion that rebidding the project will not yield lower prices. Furthermore., rebidding may retard interest.
Some or all of the existing bidders may not re -bid because their pricing has already been exposed.
Staff recommends that a 10% contingency be included in the construction contract to allow for quantity variances and
unanticipated conflicts. For the construction contract, a 10% contingency added to the lowest bid would result in a
total contract award of $214,,900.00. (Base Bid: $195f337.45 + Contingency: $19.,562.55 = Total Recommendei
Award: $214,900.00)
1. Accept the lowest cost,, responsive bid for construction of the Central Road & Emerson Street Crosswalks Project.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest cost, responsive bid to construct the Central Road &
Emerson Street Crosswalk Project for a cost not to exceed $214,,901.
central-emerson plans - final.pdf (15.,775 KB) central-emerson project specifications. pdf (5,400 KB)
mys bid.pdf (765 KB)
Administrative Content
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Executive Content
Motion & Voting
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Accept the lowest cost, responsive bid to construct the Central Road & Emerson Street Crosswalk Project for a cos
not to exceed $214,900. 1
Motion by Paul Hoefert, second by Michael Zadel.
Final Resolution: Motion Carries
Yea: Paul Hoefertf William Grossi, Eleni Hatzis,, Colleen Saccotelli,, Michael Zadel,, Richard Rogers
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