HomeMy WebLinkAbout04/21/2020 Motion to accept bid for LED Streetlight Fixtures and Accessories in the amount not to exceed $47,855.25.8/20/2020 BoardDocs® Pro
Agenda Item Details
Meeting Apr 21, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 6. CONSENT AGENDA
Subject 6.5 Motion to accept bid for LED Streetlight Fixtures and Accessories in the amount not to
exceed $47,855.25.
Access Public
Type Action (Consent)
Preferred Date Apr 21, 2020
Absolute Date Apr 21, 2020
Fiscal Impact Yes
Dollar Amount 47,855.25
Me eted Ye -5
Budget Source Capital Improvement Fun7a
ho
Recommended Action Accept the lowest -cost, responsive bid for Light Emitting Diode (LED) Streetlight Fixtures
and Accessories as submitted by Graybar of Glendale Heights, Illinois in an amount not t*
exceed $47,855-25.
Public Content
"TOM
Presently,, there are 2,257 streetlights in Mount Prospect. This total includes all lights on major arterials, secondary
arterials, collector streets and local roads. 1,267 (56%) are owned by the Village. The balance, 990 (44%) are owned
by Commonwealth Edison (ComEd). 428 of the Village's 1,267 streetlights (34%) are installed on local streets (not on
major arterials). 719 of ComEd's 990 streetlights (73%) are installed in residential areas. Attachment A depicts
streetlight ownership distribution.
The majority of Village -owned lights in residential areas are powered by high-pressure sodium (189) and Mercury
Vapor (109) luminaires. The Village inventory also includes light -emitting diode (LED) (381)., Halogen (13) and metal
halide (20) luminaires. Most of ComEd lights are powered by LED lamps.
Substantial cost savings could be realized by retrofitting streetlights with energy efficient fixtures such as light -
emitting diode (LED) lamps. Cost savings are garnered from reduced electrical consumption, less maintenance and
longer equipment life.
Public Works staff began replacing existing Village -owned high-pressure sodium and metal halide luminaires with LED
luminaires in 2018. Last year, 78 high-pressure sodium luminaires on Central Road were retrofitted with LED fixtures.
2020 planned work includes replacement of 85 existing high-pressure sodium luminaires on Central Road between Mt.
Prospect Road and Wolf road, Rand Road between Henry Street and Village Corporate limits to Des Plaines and Wolf
Road between Central road and Feehanville Dr.
Staff prepared a bid document for the acquisition of eighty-five (85) new LEOTEK LED Fixtures with a correlated color
temperature of 3000k. Alsoin the bid specs was the acquisition of eighty-five (85) house side shields to deflect the
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luminaires away from residential properties. This bid is for materials only. Retrofits will be performed by Public Works
Department staff.
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On April 13, 2020, the bids for LED streetlight luminaires were publicly opened and read aloud as required by Village
Code. Bids were advertised on the Village website utilizing Demandstar online bid services. In addition,, three (3) local
electrical supply firms were invited to submit bids. Four (4) bids were received. The results are indicated in the table
below:
Vendor
Total Cost
Graybar, Glendale Heights
$47,855.25
Steiner Electric, Elk Grove
$48,553.25
Northwest Electrical Supplies,, Mount Prospect
$51,955.65
Tiles in Style LLC, Willowbrook
$67,,601.25
The bids were checked for accuracy and to ensure that the bidders properly completed the bid forms and signed bid
documents. All bidders properly submitted bids.
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Public Works has procured industrial and electrical supplies from Graybar for many years. The firm has consistently
provided quality projects and good customer service. Staff is confident that Graybar can successfully fulfill this
proposed contract.
1. Accept Grabar's bid to provide LED streetlight luminaire
2. Action at discretion of Village Board. i
Staff Recommendation
Staff recommends that the Village Board accept the lowest -cost., responsive bid for LED Fixtures and Accessories as
submitted Graybar of Glendale Heights,, IL in an amount not to exceed $47,855.25.
Graybar.pdf (203 KB) LED Fixture bid specifications. pdf (464 KB)
Leotek Gray Fixture.pdf (616 KB) 2020 STREETLIGHT OWNERSHIP MARpdf (490 KB)
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
Approve the List of Bills - April 1, 2020,, to April 14 2020 - $2,549f750-96
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Final Resolution: Motion Carries
Yea: Paul Hoefertf William Grossi, Eleni Hatzis, Colleen Saccotellif Michael Zadelf Richard Rogers
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