HomeMy WebLinkAbout04/23/1985 COW AgendaIn December of 1984, the Mayor and Board of Trustees authorized
an eng ineering contract for the f irs t phase of the remaining
sewer rehabilitation work within the Village as mandated by
Metropolitan Sanitary District rules and the rules and regula-
tions of the Federal Environmental Protection Agency. This
Program is designed to identify and correct extraneous flows to
the Village's sanitary sewer system from improper sump pumps,
footing and foundation drains, downspots and other
cross- connections. These extraneous flows cause sanitary backup
which is hazardous to the health and welfare of the community as
well as providing periodic property damage. Since the authori-
zation of that contract in December of 1984, the Public Works
staff together with the consultant, Donohue and Associates, have
been preparing a comprehensive public relations and resident
communication system so that the field and home inspections can
proceed smoothly and with a full understanding on the part of our
residents a,s to the purpose of the inspection and correction
program. As we struggled with the award for some of the initial
contracts to reconstruct improper public interconnections, we
have not been able to move ahead as promptly as we had antici-
pated in December of 19840
Attached with the Agenda is a series of memoranda and draft
letters prepared by the Depa:rtment of Public Works based on the
applicable rules and regulations, successful attempts in other
communities and the Village's policy to maximize exposure and
,c.ommunication to our residents. 'It begins with a schedule of
activities, mailings, etc. This schedule anticipates that actual
inspections could begin on May 20 and that the final reading of
Sewer Use Ordinances could be completed on May 21. The next
package of documents covers the draft news releases, various
correspondence to residents, certificates of compliance and
notices to correct illegal connections. We are also anticipating
the inclusion of typical equipment whose minimum standards would
meet the requirements of our Ordinances and the regulations of
the EPA and the MSD,
A map of the Village is also attached indicating those areas that
have been aggregated into appropriate neighborhoods where the
inspections will begin. These neighborhoods have been designated
by the anticipated degree of problem with us spending our prime
attention on the worst conditions first.
We have also included correspondence from the Metropolitan
Sanitary District and a suggested Resolution that they have
requested we consider that will demonstrate as a policy matter
our commitment to an effective compliance schedule and implemen-
tation of the applicable rules and regulations.
The proposed Ordinance revisions are summarized in a memorandum
prepared by the Deputy r ector of Public Works dated April 15.
This memorandum explains the purpose of the revisions and how
they depart and/or enlarge upon our existing regulations.
Finally, we have included a memorandum from the Deputy Director
of Public Works Glen Andler and a contract amendment proposal
from Donohue and Associates, our current consulting engineer on
the project. When the Village Board authorized the initial
contract in December of 1984, we expected a phased program with
individual contracts on an annual basis for the consulting
engineer. Because of delays in some of the existing construction
contracts mentioned above, the consulting engineer has not been
able to initiate work within the current budget year appropria-
tion. We anticipated a $40,000 expenditure out of the 1984-1985
budget and a similar expenditure from the 1985-1986 budget. We
are now prepared to move ahead with the inspection phase of the
program and it would be appropriate to amend the existing
contract to cover the appropriations out of both fiscal years.
This is an extremely important Program within the Village and
failure to comply will lead eventually to a ban on building
permits and sewer connections within the Village. Continued
non-compliance may also have a negative impact upon our existing
construction grants with the State and Federal EPA's. Besides
this impact to the Village as a whole, illegal connections have a
negative impact upon those residents who have proper connections
and experience sewage backup. Too often, we take for granted
that sanitation measures within this country are generally
fool -proof. The recent Salmonella epidemic clearly points out
that disease cannoa be contracted only from an original source
but from a secondary source. Continued sewage backup into
habitable areas is extremely hazardous and must be corrected on a
timely basis,
VI. MANAGER'S REPORT
1 Central Dispatch
24 Lake Water
3. TIF Update
VII. ANY OTHER BUSINESS
VI I I. ADJOURNMENT
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Safety Bonus System
Traffic Ordinance Sunset Provisions
Citizens Utilities Rate Case