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REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday,
March 17 2020)
Generated by Karen Agoranos on Wednesday, April 1, 2020
1. CALL TO ORDER
Meeting called to order at 7:04 PW
Members present
Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Michael Zadel. Colleen
Saccotelli was in attendance via tele- conference.
Mayor Juracek noted the Executive Order pertaining to the COVID-19 pandemic issued by the
Governor allows full participation by members of a public body in open meetings via phone or videit
conference.
Staff present:
Villacie Manager Michael Cassady, Assistant Village Manager Nellie Beckner, Assistant to the Village
Manager Alex Bertolucci, Director of Community Development Bill Cooney, Director of Public Works
Sean Dorsey, Fire Chief Brian Lambel, Police Chief John Koziol, Deputy Director of Building and
Inspections Mark Rysavy, Director of Human Resources Heidi Neu, Emergency Management
Coordinator Jim Miller and Village Clerk Karen Agoranos. Village Attorney Lance Malina was also
present.
1.2 PLEDGE OF ALLEGIANCE - Mayor Juracek led the Pledge of Allegiance
1.3 INVOCATION - Mayor Juracek provided the Invocation
2. APPROVAL OF MINUTES
2.1 Minutes of the Regular Meeting of the Village Board - March 3, 2020
Motion by Paul Hoefert, second by Richard Rogers to approve the March 3, 2020 minutes of the
regular meeting of the Village Board.
Minutes were approved by a unanimous voice vote.
Final Resolution: Motion Carries
3.1 1st reading of an ORDINANCE AUTHORIZING THE VILLAGE PRESIDENT TO DECLARE A STATE OF
EMERGENCY SHOULD THE NEED ARISE AND AUTHORIZING PURCHASE CONTRACTS AS NECESSARY
TO RESOLVE A STATE OF EMERGENCY WITHOUT PUBLIC ADVERTISEMENT WITHIN THE VILLAGE OF
MOUNT PROSPECT.
Mayor Juracek read the ordinance aloud. Mayor Juracek stated passage of this ordinance allows the
Village to recoup costs associated with a state of emergency from state and federal agencies. Mayor
Juracek added this ordinance establishes standards to determine when and if a state of emergency
exists and authorizes certain powers deemed necessary to respond to the emergency.
Motion by Paul Hoefert, second by William Gr to waive the rule requiring two readings of an
ordinance.
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel
Motion Carries
Motion by Richard Rogers, second by William Gr to approve the ordinance.
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Final Resolution: Motion Carries
Ordinance No. 6509
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3.2 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE
CODE OF MOUNT PROSPECT.
This Ordinance will increase the number of Class F-2 licenses by one (1) THREE CRAFTSMAN INC.
D/B/A E -SUSHI located at 1750 W. GOLF RD.
Village Manager Michael Cassady stated the petitioners were not present but added the
applicants met with Village staff to discuss their request. Mr. Cassady stated they are experienced
restaurateurs and will be a welcome addition to Mount Prospect.
Motion to Motion by Michael Zadel, second by Paul Hoefert to waive the rule requiring two readings of
an ordinance.
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Motion Carries
Motion by Michael Zadel, second by Paul Hoefert to approve the ordinance that will increase the
number of Class F-2 licenses by one (1) THREE CRAFTSMAN INC. D/B/A E -SUSHI located at 1750 W.
GOLF RD.
® William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel
Final Resolution: Motion Carries
Ordinance No. 6510
3.3 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE
CODE OF MOUNT PROSPECT.
This Ordinance will increase the number of Class F -3-V licenses by (1) NAPOLI CUCINA LLC d/b/a
CANTA NAPOLI and delete number of Class F-3 licenses by one (1) NAPOLI CUCINA LLC d/b/a CAN
NAPOLI located at 90 E. BUSSE, Mount Prospect, IL I
Mayor Juracek presented the ordinance and stated the applicants were not present but stated the
,Rpplicants have met with Village staff and are compliant with all Village codes.
Motion by Paul Hoefert, second by Michael Zadel to waive the rule requiring two readings of an
ordinance.
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel
Motion Carries
Motion by Richard Rogers, second by William Grossi to approve the ordinance that will increase the
number of Class F -3-V licenses by (1) NAPOLI CUCINA LLC d/b/a CANTA NAPOLI and delete number
of Class F-3 licenses by one (1) NAPOLI CUCINA LLC d/b/a CANTA NAPOLI located at 90 E. BUSSE,
Mount Prospect,, IL
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Final Resolution: Motion Carries
Ordinance No. 6511
4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
None.
5, CONSENT AGENDA
5.1 List of Bills - February 26, 2020 - March 10, 2020
Approve the List of Bills - February 26, 2020 - March 10,, 2020 - $5,rOO81266.13
5.2 A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE SUBURBAN TREE CONSORTIUM
FIVE-YEAR CONTRACTUAL PROGRAM
Resolution: Pass a resolution expressing intent to participate in the Suburban Tree Consortium five
(5) - year contractual program for the purchase and installation of parkway trees.
Resolution No. 7-20
5.3 A RESOLUTION AUTHORIZING THE EXPENDITURE OF MOTOR FUEL TAX FUNDS FOR
MAINTENANCE (RESURFACING) OF VILLAGE STREETS UNDER THE ILLINOIS HIGHWAY CODE.
Resolution: Pass a resolution authorizing the expenditure of Motor Fuel Tax (MFT) funds in the
imount of $1,150,000 for the maintenance (resurfacing) of Village streets under the Illinois Highway
Code.
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SUPPORT5.4 A RESOLUTION IN ,APPLICATION
TAX INCENTIVE FOR 1501 FEEHANVILLE DRIVE AND 430 LAKEVIEW COURT
Resolution: Approve a resolution in support of Grayhawk 4, LLC's application for renewal of a Class
7C tax incentive for 11 Feehanville Drive and 430 Lakeview Court.
Resolution
** f • I
5.5 A RESOLUTION APPROVING A FINAL PLAT OF SUBDIVISION FOR PROPERTY LOCATED AT 215 N.
WESTGATE ROAD,
A MOUNT • • ILLINOIS
Resolution: Approval of a final plat of subdivision subject to the conditions listed in the staff report.
Resolution No. 10-20
5.6 A RESOLUTION TO APPROVE A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE
OF MOUNT PROSPECT, ILLINOIS AND THE METROPOLITAN ALLIANCE OF POLICE MOUNT PROSPECT
POLICE CHAPTER #84
Resolution: Approve a Collective Bargaining Agreement between the Village of Mount Prospect and
the Metropolitan Alliance of Police Mount Prospect Chapter #84.
Resolution
o 0
5.7 Motion to waive the rules requiring two readings of an ordinance and adopt AN ORDINANCE FOR
A CONDITIONAL USE O OPERATE A MASSAGE THERAPYAB
Resolution: Approve a Conditional Use to operate a massage therapy establishment at 1052 Center
Ordinance • 6512
5.8 Motion to accept proposalfor - .. - ' •ConstructionObservation at a • •
exceed $94,,133.60.
Resolution: Accept the proposal for 2020 -•- Lining Project ConstructionObservation
Rs submitted by -r & Woodman of - Illinois in an amountnot r exceed$94,133.60.
VBA 11 -20
5.9 Motion to accept proposal for Strategic Risk and Resilience Assessment and Emergency Responso;
Plan engineering services in an amount not to exceed $35,409-00.
Resolution: Accept the proposal for Strategic Risk and Resilience Assessment and Emergency
Response Plan engineering services as submitted by Baxter & Woodman of Crystal Lake, Illinois in ar
,?mount notto exceed $35,409.
BA I
5. 1 Motion to accept Suburban• Cooperative jointf • results forone new • •' 1
4x2 concrete/basin Truck in an amount not to exceed $78,192.
Resolution: Accept the Suburban Purchasing Cooperative (SPC) bid results and authorize the
purchase of one (1) new 2020 Ford F-450, Pickup from Currie Motors, of Frankfort, Illinois at a cost
not • exceed$78, •
.A 13-20
5.11 Motion to accept bid for parkway restoration in an amount not to exceed $79,150.
Resolution: • rcost,- r• - • • for the 2020and 2021 parkway restoration
contract in . amountnot • exceed $79,150 in 2020.•• _ in 2021be limited to th
,,?rnount authorized for this purpose in the annual budget. Staff also recommends that the Villag
Board authorize a one (1) year contract extension (2022) if performance is satisfactory and the
contractor agrees t• hold pricing.
VBA 14-20 1
5.12 Motion to accept proposal from Applied GeoScience,, Inc.
amountnot toexceed $27,302.
Resolution: Accept the proposal from Applied GeoScience,, In
Material Testing Services in an amount not to exceed $27.30
VBA 15-20 1
2020 Material Testing Services in
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5.13 Motion to accept proposal from Hollander International Storage & Moving Co. of Elk Grove
Village for the relocation of the Police and Fire Headquarters in an amount not to exceed $30,,215-00.
Resolution: Accept proposal from Hollander International Storage & Moving Co. of Elk Grove Village
for the relocation of the Police and Fire Headquarters in an amount not to exceed $30,,215.00.
VBA 16-20
Motion by Michael Zadel, second by William Grossi to approve the consent agenda as presented.
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Motion Carries
6. OLD BUSINESS
None
7. NEW BUSINESS
7.1 PZ -02-20 / 1000-1080 S. Elmhurst Road / 1st reading of an ORDINANCE GRANTING A
CONDITIONAL USE FOR A FINAL PLANNED UNIT DEVELOPMENT FOR THE PROPERTY LOCATED AT
1000-1080 S. ELMHURST ROAD MOUNT PROSPECT, ILLINOIS (GOLF PLAZA II)
Director of Community Development Bill Cooney presented the ordinance that will grant a conditional
use permit for a final planned unit development (PUD) consisting of four (4) principal buildings,
including a drive-through establishment; subject to the conditions listed in the staff report. Mr.
Cooney provided background information on the project that includes the construction of an out -lot
commercial building with a drive-through. The proposed tenant is Starbucks. Although Starbucks is
prepared to open as soon as possible, the Illinois Department of Transportation's review and approva'
process could take up to one year to complete. Mr. Cooney stated the petitioner, Golf Plaza II
Shopping Center has proposed a multi -stage development plan that would keep the project in motion
through IDOT's approval process and includes a phased process. Mr. Cooney displayed the proposed
site plan, layout, and proposed elevations. Mr. Cooney stated this project was presented at the
March 12, 2020 Planning and Zoning Commission meeting and was approved by a vote of 4-0.
Chris Giannis, Leasing representative for DiMucci Companies and Jason Doland, of Doland
Engineering,, were present to address the Board and answer questions.
Board Comments
• Compliance with all Village Codes will need to be closely monitored
• Problem location for many years; excited to see progress and development
Important for the community that this project stays on target
e Pleased to see needed improvements that this project will bring;project will further improve
this area of town
Recent improvements to lighting and landscape are already evident
Staff and -petitioner's response to questions from the Board:
• Plan to fill vacancies tentatively includes a kitchen/bath showroom, martial arts school and a
fitness center.
• Petitioner and owner of the property have complied with solutions and resolutions for past
complaints.
• There were no citizen objections or input at the Planning and Zoning Commission meeting.
Motion by Paul Hoefert, second by Michael Zadel to waive the rule requiring two readings of an
ordinance.
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Motion Carries
Motion by Paul Hoefert, second by William Grossi to approve a conditional use permit for a final
planned unit development (PUD) consisting of four (4) principal buildings, including a drive-through
establishment; subject to the conditions listed in the staff report.
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard RogersColleen Saccotelli, Michael Zadel
Final Resolution: Motion Carries
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Ordinance No. 6513
8.1 Motion to accept joint purchasing bid results for sewer lining in an amount not to exceed
$11300,000.
Director of Public Works Sean Dorsey presented background information, bid results and staff
recommendation. Mr. Dorsey stated the Village has utilized this process that rehabilitates existing
giiewer main segments by inserting a cured -in-place liner inside a host pipe segment. This method
has been successfully utilized since the late 1970s.
Mr. Dorsey stated the scope of this year's project includes 130 pipe segments totaling 25000 linear
feet of combined and separate sanitary sewer rated 4 and 3. Mr. Dorsey added that all category 5
pipe segments, rated as the worst condition, were rehabilitated in 2018. Once this proposed project
is complete, all category 4 pipes will have been rehabilitated. The proposed project will also correct
over 10,000 linear feet of category 3 combined sewers. Mr. Dorsey stated this work represented
25% of the sewers rated category 3. Mr. Dorsey displayed an area map of the proposed project.
Mr. Dorsey stated four contractors submitted bids for the project. The lowest cost proposal was
q,ubmitted by Hoerr Construction who has completed the Village's cured -in-place projects in 2016,
2017f 2018 and 2019. Hoerr Construction meets all bid qualifications and requirements. Mr. Dorsey
_?dded staff recommends a two-year contact be awarded to Hoerr Construction for the amount
budgeted which is $841,249 below the engineer's estimate. The low-cost proposal from Hoerr can
be attributed to low material prices, the multi-year term of the contract and the large scope of the
p roj e ct. The additional budgeted funds will be used for additional sewer segments and to allow for
contingencies in the contract quantities.
Mr. Dorsey provided the following in response to questions from the Board:
• Lining will double the life of the pipe.
• Only failure to date occurred 5-7 years ago when a pipe lost bonding and separated from
the host pipe; contactor (not Hoerr) honored the warranty and was repaired.
Motion by Michael Zadel, second by Richard Rogers to award a two (2) year contract for cured -in-
place sewer lining to the lowest -cost bidder
,, Hoerr Construction, Inc, in an amount not to exceed
$1,300,000.00 in 2020. Expenditures in 2020 will be at the contract rates, but limited to funds
appropriated in the 2020 budget.
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Final Resolution: Motion Carries
VBA 17-20
one
Mr. Dorsey provided background information and bid results. Mr. Dorsey stated the purpose of the
Village's Street Resurfacing Program is to maintain all Village Streets on an average 20 -year life
cycle. Mr. Dorsey stated approximately 6.84 miles of Village streets must be resurfaced on an
annual basis. This year's program includes 7.6 miles of streets and is being funded through the
Street improvement Construction Fund and a portion of the Motor Fuel Tax Fund.
Bids were received from four contractors. Arrow Road Construction submitted the lowest -cost bid and
has performed similar work in the Village with favorable results. Mr. Dorsey stated staff recommends
including a contingency in the project to allow for quantity variances and unanticipated construction
conflicts.
Motion by Paul Hoefert, second by Michael Zadel to accept the contract for the 2020 Street
Resurfacing Program to the lowest cost, responsive bidder, Arrow Road Construction Company of Elk
Grove Village, Illinois in an amount not to exceed $4,850,000.
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Final Resolution: Motion Carries
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Mr. Doresy provided project details stating the 2020 Community Development Block Grant includes
the replacement of existing sidewalk that does not comply with the standard for the Americans with
Disability Act. Mr. Dorsey stated the Village received a 2020 CDBG grant in the amount of $300,000
for this project.
Mr. Dorsey provided bid result information. Mr. Dorsey stated the lowest cost bid was submitted by
Schroeder & Schroeder who is fully qualified to perform this project. Schroeder & Schroeder have
previously performed work in the Village and their work has been satisfactory. Schroeder &
Schroeder's bid proposal is below the grant amount and staff recommends the contract be awarded
for the full amount to allow for contingency in the contract quantities and to replace additional ADA
noncompliant sidewalk.
Motion by Michael Zadel, second by Richard Rogers to accept the lowest cost,, responsive bid as
submitted by Schroeder & Schroeder, Inc. of Skokie, Illinois for construction of the 2020 Community
Development Block Grant (CDBG) Sidewalk Improvements in an amount not to exceed $300,,000.
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel
Final Resolution: Motion Carries
VBA 19-20
9. ANY OTHER BUSINESS
Village Manager Michael Cassady responded to an email from a resident who had questions regarding
which properties are included in the Block 56 project proposed at last week's Committee of the
Whole meeting. Mr. Cassady stated staff will contact her directly to address her questions.
Mr. Cassady provided an update on the Village's response to the COVID-19 crisis. Mr. Cassady statei
the Village Emergency Operations Center has been activated. The Village is well-prepared to
face emergencies as they arise.
Mr. Cassady summarized Village actions:
Village Hall remains open to the public with reduced staff; those who are able to work from
home are doing so.
Urged residents to consider using the dropbox service outside Village Hall and online resources
for payment of utility bills and vehicle stickers.
Services provided at Village Hall such as the issuance of building permits, transfer stamps and
Human Services programs will be available by appointment only.
Police, Fire and Public Works Departments are fully operational.
Staff is developing ways to help both small and big businesses deal with this pandemic.
Mr. Cassady will provide daily updates to the Board.
Mayor Juracek acknowledged the efforts of Chamber of Commerce Executive Director Dawn Fletche
Collins who is actively working with Mount Prospect businesses to assist them during these uncertai
times. Mayor Juracek added local municipal leaders are working together during this crisis and are
sharing ideas, plans and best practices. Trustee Hatzis stated the importance of checking on
neighbors in need during this time. i
10. ADJOURNMENT
There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee
Hoefert, seconded by Trustee Zadel, moved to adjourn the meeting. By unanimous vote, the March
17f 2020, meeting of the Village Board adjourned at 7:48 PM.
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