HomeMy WebLinkAbout08/02/1990 SC MinutesPUBLIC SAFETY BUILDING COMMITTEE
AUGUST 2, 1990
MINUTES
I. ROLL CALL
The meeting was called to order at 7:05 A.M. Present at the
meeting were: Mayor Farley; Trustees Arthur, Busse, Corcoran,
Floros, Van Geem and Wattenberg. Also present were: Village
Manager Dixon, Assistant Village Manager John Burg, Police
Chief Pavlock; Fire Chief Cavello; Finance Director Jepson;
Deputy Police Chief Richardson; Police Commander Kolanowski;
Business Development and Redevelopment Commission members
Wilks and Hoefert and two members of the press.
II. DISCUSSION OF PEAKED ROOF VS. FLAT ROOF FOR PUBLIC SAFETY
BUILDING
Village Manager Dixon said the estimate for the sloped roof
was $126,000 more than the flat roof. However, the Village
could bid the project with an option for a sloped roof. A
contractor may bid the option at a much lower cost to get the
job. A cost/benefit analysis was requested to determine
whether the added expense up front is justified. The
consensus was to leave the sloped roof as a possible, subject
to bid.
III. COST AND FINANCE DISCUSSION
The final cost estimate by Donohue and Associates was
$6,992,800. The contingency is 7.5% of the construction cost.
Finance Director Jepson said the contingency is the worst case
scenario. If conditions are favorable, we could easily spend
less. The Committee discussed possibly lowering the
contingency, but the consensus was to go with the consultant's
recommendation due to the complexity of the project.
There: was discussion about the furniture line item. Mr.
Jepson said we will make separate bids on the various items
of furniture, which of course will be subject to Board
approval. The Committee asked for a breakdown of the
equipment and furniture costs.
Mayor Farley asked about change orders. Village Manager Dixon
said with the Public Works Building, staff had authority to
spend up to $100000 with approval by the Board later to keep
the project going.
Public Safety Building
August 2, 1990
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Fire Chief Cavello noted his Department is making calculations
to determine whether the fire pump is necessary.
Trustee Floros asked if funds are available in the Capital
Equipment Fund. Mr. Jepson said these funds were used for the
Public Works Building, however, we can use $2.5 million of the
Income Tax Surcharge.
Mr. Jepson then discussed the financing methods outlined in
his report. Be noted that in 1993 and 1994, previous bond
issues will be paid off. This will help to limit the effect
of the Public Safety Building bond issue. In fact, the cost
per $25, 000 EAV would actually decrease in years 6 and beyond,
assuming there were no additional bond issues.
Trustee Van Geem wanted to know the actual cost to the
homeowner. Mr. Jepson said $9.61 per year per $25,000 EAV for
the $4 million bond issue over 17 years. Trustee Van Geem
felt this number should be presented to the public without
taking credit for the bond issues dropping off in 1993 and
1994.
Trustee Corcoran agreed with trying to level off the impact
of capital expenditures over the years. Mr. Jepson said he
was trying to respond to citizens who say they want a stable
tax rate.
After discussion, the Committee came to a consensus to float
a bond issue of $4 million for 17 years if the referendum is
successful.
IV. REFERENDUM ORDINANCE
The Committee discussed the referendum Ordinance. The
consensus was to insert the cost of Public Safety Building,
$6,992,000, in the Ordinance.
V. ADJOURNMENT
The meeting was adjourned at 8:40 A.M.
John Burg
Assistant Village Manager