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HomeMy WebLinkAbout06/24/1980 FC Committee Report/Illage of Mount Prospect 100 S. Emerson COMMITTEE REPORT Mount Prospect, Illinois 60056 TO: Mayor and Board of Trustees FROM: Edward Miller, Chairman SUBJECT: Finance Committee Meeting - June 24, 1980 DATE: June 26, 1980 The meeting was called to order at 8:00 p.m. Present were Chairman Miller, Trustees E. F. Richardson and T. J. Wattenberg, Director of Management Services Martha H. Peppler, Trustee Skip Farley, Village Manager Terrance L. Burghard and Assistant Village Manager Edward Geick arrived during the meeting. Liquor license applicants were also in attendance. Li or License Application - Charlie Club Mr. Gary Pheifer, representing Vavrus and Associates, owners of the pro- posed health club, appeared before the committee to request a Class B liquor license for the restaurant and lounge to be constructed with the health club. Mrs. Peppler reported that all police and administrative requirements had been met by the applicants. Mr. Miller noted that he had talked to some members of the Joliet Charlie Club who spoke highly of its quality of operation. The committee agreed unanimously to recommend to the Village Board to amend the ordinance to allow a Class B License for the Charlie Club. Li or License A lication - Sh un, Inc.. Mr. Mark Kitani and Mr. Robert Klimek representing Shogun, Inc. appeared before the committee requesting a Class B Liquor License for their proposed restaurant and mah jongg 'club located in the Countryside Shopping Center. The establishment would be targeted to the Japanese male population who would come to play mah jongg, a tile game similar to bridge, on a reserved table basis. There would also be a snack bar/restaurant. The committee discussed the park- ing concerns and the hours of operation. The applicant pointed out that the lease that they had with Countryside Shopping Center established that mah jongg playing hours shall begin no sooner than 6 p.m., Monday through Thursday, 7 p.m. Friday, 3 p.m. Saturday; and that if requested, Shogun will adhere to an assigned parking plan and will post notices to that effect. If no parking problems exist, Countryside agrees to consider different hours for mah jongg playing. c"° _ It -was noted that these individuals under a different corporation, currently hold a Class V License - retail wine only for a Japanese Food and Craft Store also located in the Countryside Shopping Center. Mr. Kitani reported that this was a very successful operation and the Village had had no problems in this establishment. The committee expressed some concern that gambling was sometimes assoc- iated with mah jongg; Mr. Klimek reported that the articles of incorporation for Shogun, Inc. and the lease that Shogun has with Countryside specifically prohibit any gambling or wagering at the proposed establishment. The committee warned Mr. Kitani and Mr. Klimek that if there was any hint of gambling at Shogun that they should consider this license in jeopardy. - 2 - Telephone Control Mrs. Peppler presented a program to change the Village's phone system to save approximately $12,000.00 a year in phone charges. This will involve a change in the line configuration and the installation of a controlling device which will prohibit improper dialing by all callers. The committee unanimously recommended to ask the Board to waive bids and purchase the control equipment from Phone Control, Inc. for $11,840.00. Computer P122os al The committee, along with Trustee Farley, discussed the computer report presented by Mrs. Peppler and Mr. Burghard. The concerns centered on why N.M.D.S. was not a viable alternative anymore, why the purchase of the hardware was not formally bid, and what method of financing was the most appropriate. Mrs. Peppler explained that N.M.D.S. had been an excellent choice in 1972 but it had become an expensive alternative considering the changes which had occurred in computer technology. The computer search committee had eval- uated the service which the Village had been receiving for the price and judged that because of the cost and the past inadequate performance, that an in-house system was a better choice. The matter of formal bidding was discussed in depth. Mrs. Peppler and Mr. Burghard described the computer committee's approach to surveying the market and the difficulties which there would be if the Village formally bid the hardware and software. Twelve vendors had been contacted and asked to supply proposals; during the study period several vendors adjusted their prices down- ward to be more competitive. But more importantly, the Village is not looking at a simple apples -to -apples hardware choice, rather we are buying a complex service which is difficult, if not impossible, --to quantify on a bid basis. The question of the method of financing was raised by Mr. Miller who wanted to explore leasing as a safeguard against technological change which may occur, and by Mr. Farley who suggested that we look at purchasing outright to avoid the interest charges over the next four years. Mrs. Peppler pointed out that the authorization at this time was merely needed to order the computer hardware; specific financing arrangements can be explored and presented at the next.meeting in detail. The committee approved of this approach. The committee voted to recommend that the Board waive bids and authorize the ordering of an IBM System/34 D34 in the amount of $70,582, to contract for r profes.$ional software programming services from James Allen of Glen Ellyn in the amount of $17,400; to contract with Professional Computer Resources for a word processing program for $1,800. The meeting was adjourned at 9:30.