HomeMy WebLinkAbout10/14/1980 FC Budget OutlineVillage of Moynt Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: - Finance Committee
FROM: Terrance L. Burghard, Village Manager
DATE: October 17, 1980
Re: Outline of Budget Process for FY 1981-82
As I indicated to you at the Finance Committee meeting on October 14,
1980, I am se< kb—ig direction on three questions: What forum should be used
for review and discussion -- Board level, Committee level, Finance Commission
or what?; what format should be used for the final document -- a line -item
budget or a program budget?; and what are the Board's policy concerns and
guidelines for the coming year?. Based on our discussion at that meeting, I
would like to propose the following outline for the Budget Process for next
year:
I. Narrative Bud et -in Brief presented to Board in January
;;:tthd Tsmss ion meetings held to formulate the plans for
the final budget. This preliminary look at the revenues
and expenses for next year will focus on three areas:
Revenue projections; Expense estimates aimed at main-
taining current service levels; and questions of policy
direction which will impact the'budget.
This document will have detailed revenue figures,
expense estimates for broad categories and depart-
ments, and a substantial narrative which will define
the areas of change and movement within the budget.
The narrative will. also pointout major areas for
discussions such as staffing patterns, capital
facilities planning, and major projects,, such as
planning for Lake Michigan water.
Since you indicated your desire not to review on a
page -to -page basis, this format will allow you to
get the highlights of each service area without
becoming bogged down in details. In this manner, it
is hoped that the Board will be able to evaluate the
cost of maintaining current service levels and how
changes to those service levels will impact the
tax rate and other revenues.
fit=
This Budget -in -Brief should be viewed as a working draft
of the budget for discussion purposes. Through these
discussions, the Board can give the Staff direction
for the preparation of the final document based on the
policy concensus which develops.
II. The Final Budget Document will be prepared based on the
direction provided by the Board at the January discussion
sessions. Because the Committee consensus was for a
continued eye to evaluation of service levels, a program
budget format would provide the best method of presenta-
tion. We are hopeful that the actual production of the
document can be done on the computer. Depending on the
date of completion of the January Board Discussions,
this document will be presented at the end of February.
III. Final Passage of the budget could be accomplished early
this year because general consensus will have been reached
in January on most major items. It will be necessary to
hold the proper public hearings according to law.
M