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HomeMy WebLinkAbout 8.2 Motion to accept lowest cost bid for construction of the Central Road & Emerson Street Crosswalk Project in an amount not to exceed $214,900.5/15/2020 BoardDocs® Pro Agenda Item Details Meeting May 05, 2020 - MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. %Ca teg o ry 9. VILLAGE MANAGER'S REPORT Subject 9.2 Motion to accept lowest cost bid for construction of the Central Road & Emerson Stree Crosswalk Project in an amount not to exceed $214,900. 1 Access Public Type Action Preferred Date May 05, 202# Absolute Date May 05, 20216 Fiscal Impact Yes Dollar Amount 2141900.00 Me eted Ye -5 Budget Source Capital Improvements Fund Recommended Action Accept the lowest cost, responsive bid to construct the Central Road & Emerson Stre Crosswalk Project for a cost not to exceed $214,900. 1 Public Content 17GTr*TNTF,=# A key component of the Village"s Strategic Plan is to create a complete pedestrian infrastructure network that promotes multi -modal transportation options. In 2020, a top priority project is to enhance the crosswalk at the intersection of Central Road and Emerson Street. Construction of this project will fulfill an important objective of the Village's 2017 Central Road Pedestrian Crossing Study. This study recommends crosswalk improvements at this intersection be enhanced in order to promote walking and biking in the downtown. Central Road is a five (5) -lane arterial road under the jurisdiction of the Illinois Department of Transportation (IDOT). Emerson Street is a collector street under the jurisdiction of the Village. The intersection is controlled with STOP signs on Emerson Street and has crosswalks across the north, south and west legs. The marked crosswalk across Central Road has signs at and in advance of the crosswalk without a pedestrian refuge island. The Village retained the services of an engineering firm, Gewalt-Hamilton & Associates (GHA),, to provide design engineering. The design includes a refuge island, right-in/right-out island on the north leg,, pavement markings, and signage including overhead pedestrian crossing signs that illuminate at night. The design has been presented to tht Transportation Safety Commission and was approved by the Village Board in March 2020. Construction drawings anii specifications have been approved by IDOT. Staff seeks to enter into a contract for construction of the project. Work is expected to begin in June and be completed in September. The Village opened bids for the Central Road & Emerson Street Crosswalk Project on April 27, 2020. A notice was published on DemandStar via the Village website and staff contacted several local contractors. Four (4) contractors https://go.boarddocs.com/il/vomp/Board.nsf/Public 1/3 5/15/2020 BoardDocs® Pro submitted a bid. A low bid of $195,337-45 was received from MYS., Inc. of Palos Hills, Illinois. Table 1 below summarizes the results: Table 1 Bidder Bid MYS, Inc. $195f337.45 Alliance Contractors $233f821.50 Landmark Contractors $240,099.02 Copenhaver Construction $253,747.80 Engineer's Estimate All bidders submitted a bid bond in the amount of 10% of their total bid as required by the contract documents. The bids were checked for accuracy. There were no errors. All bidders submitted all the required documents and correctly signed their bid and bid bond. FBI 1-7 R M=4 MYS, Inc. has provided general contracting and concrete construction services for over 40 years in the area. Recent work for nearby communities and IDOT include sidewalk,, crosswalk, intersection, and bridge projects. Reference checks indicate that all of the firm"s work has been acceptable. The low bid from MYS is 10% above the cost estimate prepared by GHA. For a relatively small construction project that requires the general contractor to retain the services of several subcontractors,, it is not unusual for the cost of some bid items to be slightly higher than typical. This can be attributed to subcontractor overhead costs and the general contractor"s time to coordinate their services. In addition, the cost of steel poles and mast arms for the project are higher than expected. All four contractors that bid on the project had similar prices for the steel poles and mast arms, above the engineer's estimate. This can bc attributed to an increase in the cost of steel products and a continual increase in demand for steel poles with limited supply companies. It is staff"s opinion that rebidding the project will not yield lower prices. Furthermore., rebidding may retard interest. Some or all of the existing bidders may not re -bid because their pricing has already been exposed. Staff recommends that a 10% contingency be included in the construction contract to allow for quantity variances and unanticipated conflicts. For the construction contract, a 10% contingency added to the lowest bid would result in a total contract award of $214,,900.00. (Base Bid: $195f337.45 + Contingency: $19.,562.55 = Total Recommendei Award: $214,900.00) 1. Accept the lowest cost,, responsive bid for construction of the Central Road & Emerson Street Crosswalks Project. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the lowest cost, responsive bid to construct the Central Road & Emerson Street Crosswalk Project for a cost not to exceed $214,,901. central-emerson plans - final.pdf (15.,775 KB) central-emerson project specifications. pdf (5,400 KB) mys bid.pdf (765 KB) Administrative Content https://go.boarddocs.com/il/vomp/Board.nsf/Public 2/3 5/15/2020 Executive Content Motion & Voting BoardDocs® Pro Accept the lowest cost, responsive bid to construct the Central Road & Emerson Street Crosswalk Project for a cos not to exceed $214,900. 1 Motion by Paul Hoefert, second by Michael Zadel. Final Resolution: Motion Carries Yea: Paul Hoefertf William Grossi, Eleni Hatzis,, Colleen Saccotelli,, Michael Zadel,, Richard Rogers https://go.boarddocs.com/il/vomp/Board.nsf/Public 3/3