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HomeMy WebLinkAboutMinutes of the Regular Meeting of the Village Board- April 3, 20194/16/2020 BoardDocs® Pro Agenda Item Details Meeting Apr 09, 2019 - SPECIAL MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 2. APPROVAL OF MINUTES Subject 2.1 Minutes of the Regular Meeting of the Village Board- April 3, 2019 Access Public Type Action, Minutes Minutes View Minutes for Apr 3, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOAR Public Content Administrative Content Executive Content Motion & Voting (not specified) Motion by Richard Rogers, second by William Grossi. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/1 11/25/2020 BoardDocs® Pro REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. - REVISED (Wednesday, April 3,, 2019) Generated by Karen Agoranos on Thursday, April 4, 2019 1. CALL TO ORDER Meeting called to order at 7:05 PW 1. 1 ROLL CALL Members present: Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE - Trustee Hoefert led the Pledge of Allegiance 1.3 INVOCATION - Trustee Grossi provided the Invocation 2. APPROVAL OF MINUTES 2.1 Minutes from the Regular Meeting of the Village Board - March 19, 2019 Motion by Paul Hoefert, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 3. MAYOR'S REPORT 3.1 PROCLAMATION: National Library Week - April 7- 13, 2019 Mayor Juracek read the proclamation into record. Mount Prospect Library Trustee Teri Gens accepted the proclamation and provided an overview of the many activities planned for the week of April 7-13. 3.2 PROCLAMATION: Week of the Young Child - April 8-12, 2019 Mayor Juracek read the proclamation into record and presented it to Mount Prospect Child Care Center Executive Director Michael Davey, Mr Davey thanked the Mayor and Village Board for their continued support and invited everyone the Center's Open House next week. 3.3 A Resolution of Appreciation for Meritorious Service - Finance Director David 0. Erb A resolution was presented to Finance Director David Erb who will resign from the Village of Mount Prospect on April 11, 2019 after 15 years of exemplary service. Motion by Paul Hoefert, second by Michael Zadel to approve a resolution acknowledging the meritorious service of David 0. Erb to the Village of Mount Prospect Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Resolution No. 13-19 3.4 APPOINTMENT TO BOARDS AND COMMISSIONS Mayor Juracek presented the following interim appointments for Village Board approval: Firefighters Pension Board: Interim Appointment: Lynn Jarog; Deputy Director of Finance Emerson Street Police Pension Board Interim Appointment: Lynn Jarog; Deputy Director of Finance 50 S. Emerson Street https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/7 11/25/2020 BoardDocs® Pro William!ssi, Eleni Hatzis, Paul• . • Rogers,• . •telli, Michael Zadel Final Resolution: Motion Jim Ruddy 27 -year resident . Expressed concerns regarding the Busse Road redesign/expansion project 5.1 Monthly Financial Report - February 2019 Accept the monthly financial report for February 2019 5.2 List of BillsMarchMarch• 1' • Accept the monthly financial report for February 2019 5.3 Motion to accept joint bid results for crack sealing in an amount not to exceed $65,820. A • . three (3) - contract • annual extensions • crack sealing to e lowest resp - p• - bidder• of D- Plaines,•' • not • exceed $65,820 2019. Expenditures in subsequent years will be at the contract rates, but limited to funds Rppropriated in the budget. 5.4 RESOLUTION APPOINTING A DELEGATE AND ALTERNATE TO THE INTERGOVERNMENTAL RISK MANAGEMENT AGENCY (IRMA) Resolution No. 14-19 5.5 Motion to accept proposal from Gewalt Hamilton Associates, Inc for 2019 Central Road Crosswalk Project Design and Construction Engineering in an amount not to exceed $83,764. 5.6 Motion to ratify replacementpurchase of one 2019 Ford Utility Police Interceptor through the State of •is Joint Bid in an amountnot • exceed $32,,590 VillageRatify the ..- decision to purchase one - 1 • Ford Utility Police Interceptor repairVehicle as a replacement for a 2017 vehicle of the same make and model that was damaged beyond • •r vehicle accident. • - - utilizing the State of • Department amountCentral Management Services Joint Bid award to Morrow Brothers Ford of Greenfield, Illinois in the of $32,590. 5.7 Motion to waive the rule requiring two readings of ordinance andadopt ORDINANCE MAKINGD!• FOR THE FISCAL YEAR BEGINNING JANUARY 1. 2018 AND ENDING DECEMBER 31, 2018. Ordinance No. 644 FinalMotion by Colleen Saccotelli, second by William Grossi to approve the Consent Agenda as presented. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Resolution: • ! 6OLD BUSINESS None ■ NEW BUSINESS 7.1 PZ -20-18 / Maple Street Lofts / Nicholas & Associates / 1st reading of an ORDINANCE GRANTING A PLAT OF SUBDIVISION, ZONING MAP AMENDMENTS,, AND CONDITIONAL USE FOR PROPERTY LOCATED AT 301 S. MAPLE STREET, 215 E. PROSPECT AVENUE,, 225-235 E. PROSPECT AVENUE, AND 41 E. LINCOLN STREET Mayor Juracek stated this item will stand as a first reading and tonight's discussion will be a I iiscussion and learning opportunity. Mayor Juracek added the Board and Village staff have receivet ,211 emails correspondence and petitions from residents who support the project and those that do https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/7 11/25/2020 BoardDocs® Pro not. The compilation of correspondence is available as part of the April 3, 2019 agenda packe posted on the Village website. I Mayor Juracek opened the discussion by providing a history of the subject property beginning in 2013 and the events leading up to tonight's consideration of an ordinance that would grant a conditional use and zoning map amendments for the proposed Maple Street Loft development. Mayor Juracek discussed the Downtown Implementation Plan, the relocation of Parenti & Raffaelli that allowed the Village to retain a world-class business, the TIF redevelopment process and the Downtown Implementation Plan; factors that have historical and current relevance for tonight's discussion. Director of Community Development Bill Cooney presented the Maple Street Loft development and the request for a plat of subdivision, zoning map amendments and a Conditional Use for a final Planned Unit Development (PUD). Mr. Cooney provided a brief history of the historical use of the property stating it was an industrial use for over twenty years and was the site of Parenti & Raffaelli woodworking facility as previously noted. The lot is now vacant. Mr. Cooney discussed the relocation of Parenti & Rafaelli to the Kensington Business Center made possible by a plan negotiated with the petitioner, Nicholas & Associates. The proposal includes a request to amend the zoning to B -5C Central Commercial Core for Lots 1 ani -a 2 and to B-5 Central Commercial for Lot 3. Mr. Cooney stated the developer hosted two (2) open houses for the proposed development. Residents provided valuable input and the developer responded and adjusted plans. Mr. Cooney stated the original plans featured an 8 -story apartment building,"Building A", a 7 -story apartment building known as Building "D" and 66 rowhomes. The revised plans for Building "A" reduced the height by 2 stories and the rowhomes were reduced to 56 units to improve density. Mr. Cooney provided a summary of the development: Building_A e 6 -story mixed-use building 0 192 apartments 0 14,000 square feet of retail space Building -12 9 7- story, 65 unit apartment building Public Parking Garage - "Maple Street Parking Deck" e 268 parking spaces 56 Rowhomes consi i ri ipal structures Mr. Coong1y provided the following in response to concerns regarding: Traff ic Sam Schwartz Engineering and KLOA,, Inc. performed traffic impact studies. Mr. Cooney discusse the studies indicate existing traffic conditions are generated by non -vehicle issues. The Village is working to resolve these issues. The final conclusion indicated the development will have a low impact on existing traffic operations. I Density Developer addressed these concerns and made adjustments to improve density. The developmen), has a proposed density of 48 units per acre and is consistent with existing downtown development. SchoolIm The petitioner utilized the School Consulting Services formulas to estimate student generation. Using this formula, the Maple Street Loft development will generate approximately 24 children. Mr. Cooney added the State of Illinois TIF statues require the Village to pay all applicable school districts an annual payment for students generated by a housing development. Mr. Cooney added there have been no objections from affected school districts. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 3/7 11/25/2020 BoardDocs® Pro The subject property is almost completely impervious at this time. Proposed stormwater improvements include the installation of a controlled system; multiple stormwater chambers and wi drain to a proper stormwater system, not a combined sewer. I Fire Protection Concerns Mount Prospect Fire Department does not have any concerns with their ability to serve this development. TIF/Fiscal Impact $110 million private investment that will generate an estimated $13.6 -$21 million in tax increments. Mr. Cooney concluded his presentation stating the Planning and Zoning Commission voted to approvc the petitioner's P. zoning map amendment and conditional use requests at the March 14, 2019 meeting by a vote of 5-2. Mr. Nick Papanicholas of Nicholas & Associates and Chris Coleman,, Vice President of Development of Wingspan Development Group, addressed the Board and answered questions. Mr. Papanicholas stated the Maple Street Loft development is an exciting project that will transform downtown offering convenience, vibrancy and retail opportunities. Mr. Papanicholas stated this staff has worked hard to craft this project and is excited to reinvest in the community that is also his home. Mr. Coleman provided an overview of the project from the beginning. Mr. Coleman added the entire team of consultants is present to address questions. Mr. Coleman addressed concerns and provided feedback. Mr. Coleman presented plans and elevations. Mr. Coleman provided details of the amenities the development will offer including a swimming pool and hot tubfire pitpuppy park game room, and outdoor grills in addition to a yoga studio and outdoor cabanas. Mr. Coleman provided additional details of the development and stated his staff responded to the concerns of the community. Board Comments Village staff is in the process of addressing non-vechicle traffic related issues; added improvements would be possible with TIF funds generated by development Village staff will explore options to address safety and efficiency concerns relating to the proposed commuter parking deck • Staff will continue to pursue a platform extension at the train station. • Downtown implementation plan is a guide; not a definitive product • Market studies have been conducted that support the project and its ability to successfully occupy rental space. Mr. Cooney provided the following in response to questions from the Villa-ge Board • PUD process allows staff to review each project individually and allows approval of projects thall exceed maximum density; Mr. Cooney added staff will review the numbers for this project • Discussed half -crossings; Emerson and 83 are considered full crossings I Public Comment: Mayor Juracek reminded audience members that the public hearing for Maple Street Loft development was held at the March 14,, 2019 Planning and Zoning Commission meeting where residents had the opportunity to provide sworn statements regarding their concerns. Mayor Juracek stated the Board has had the opportunity to view the meeting and are aware of the concerns brough-Li forward at the Planning and Zoning meeting. Mayor Juracek stated those who did not speak at the Planning and Zoning meeting will have an opportunity this evening and requested public comment be limited to those individuals with new information/concerns. The following residents addressed the Board with concerns regarding density, traffic., commuter/resident parking, safety, project viability and impact on schools: George Clowes S. Elm Street https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 4/7 11/25/2020 BoardDocs® Pro Mr. Clowes spoke at the public hearing but stated he had new information to share. Mr. Clowes presented a power point presentation. Gail Liberty 200 W. Sunset Rd. Steve Lions Park resident Nancy Warner 405 E. Lincoln St. Janet Koy 409 S. Albert Thomas Hillstrom George Street Jerry Adams Owen Street Resident Karen Thompson 912 S. William Imre Soos Resident ARM Tom Snyder Downtown Resident At the conclusion of public comment, Village Manager Cassady stated the Village Board will hold a Special Meeting in lieu of a Committee of the Whole on Tuesday, April 9., 2019 and will include the second reading of the ordinance and the first reading of an ordinance approving the Redevelopment Agreement between the Village and Nicholas & Associates. Mayor luracek called for a brief recess at 9:55 PM. 7.2 Motion to table the 1st reading of an ORDINANCE AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND NICHOLAS & ASSOCIATES FOR THE MAPLE STREET LOFT PROJECT LOCATED AT 301 S. MAPLE STREET, 215 E. PROSPECT AVENUE, 225-235 E. PROSPECT AVENUE AND 232-240 E. LINCOLN STREET UNTIL TH APRIL 9. 2019 VILLAGE BOARD SPECIAL MEETING This item will be presented for discussion and consideration at the April 9,, 2019 Special Meeting of the Village Board. Motion by William Grossi, second by Richard Rogers to table discussion and presention of an ordinance authorizing the execution of a Redevelopment Agreement between the Village of Moun Prospect and Nicholas & Associates. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries I 7.3 1st reading of AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $10,000,,000 GENERAL OBLIGATION BONDS IN ONE OR MORE SERIES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, FOR THE PURPOSE OF FINANCING THE COSTS OF CERTAIN CAPITAL https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 5/7 11/25/2020 BoardDocs® Pro PROJECTS IN THE VILLAGE, PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND AUTHORIZING THE PROPOSED SALE OF SAID BONDS TO THE PURCHASER THEREOF. Deputy Director of Finance Lynn Jarog presented the first reading of a parameters ordinance that permits the issuance of $10,,000.000 of general obligation bonds. The proceeds will fund infrastructure projects in the Village's water and sewer utility system. Ms. Jarog stated the entire ,?mount of the annual levy for principal and interest will be abated using funds from the Water and Sewer Fund and added there will be no impact to the property tax levy from the issuance of these bonds. Ms. Jarog provided a financing timeline and stated staff expects the Village to retain its AA rating. Mr. Bob Lewis, representative from PMA Securities, the Villages bond financial advisor, provided an overview of the bond market. Mr. Lewis's presentation included a summary of multi-year financing plan and summary of debt policy analysis. In response to a question from the Village Board regarding urgency to move this forward to avoid rising interest rates, Mr. Lewis stated he does not anticipate a dramatic increase in interest rates in two weeks and added time is needed to perform required steps and procedures to execute this issuance. Mr. Lewis added he is confident rates will remain steady for a while. This ordinance will stand as a first reading; the second reading of this ordinance will take place at the April 16, 2019 regular meeting of the Village Board. 8. VILLAGE MANAGER'S REPORT Authorization for the Village Manager to amend the Construction Management contract witr Nicholas and Associates to include a guaranteed maximum price of $7,958,000 for the new Fire Headquarters to be located at 111 E. Rand Road Deputy Director of Building and Inspection Services Mark Rysavy provided the Fire Headquarter Project timeline. Mr. Rysavy discussed budget and stated the construction budget has fluctuated. As of February 19, 2019 the projected budget was $10,711,193. Mr. Rysavy provided additional construction costs: • Additional of a seventh bay • Additional site work not anticipated due to utility connections on site • Additional radiant slab heating • Additional interior details Mr. Rysavy discussed the bid process and bid results of March 15 2019. A total of 86 companie g,ubmitted proposals. Mr. Rysavy added the bids came in below the estimated budget. The final guaranteed maximum price (GMP) for the project is $10,357,890 which includes a project contingency of $508,500. Mr. Rysavy added this GMP is under the initial project budget by _?pproximately $20,000. Mr. Rysavy provided information regarding additional scopes of work. MI, Rysavy discussed next steps and added demolition will begin by April 15, 2019. 1 % V 1r. savv provided the following in response to questions from the Board: • Construction cams will be available on the Village website • Project identification signs will be installed at both Police and Fire construction sites • Exit/entrance on Rand Road and 83; the Fire Department will have access to both Motion by Michael Zadel, second by Richard Rogers to Authorize the Village Manager to amend the Construction Management contract with Nicholas and Associates to include a guaranteed maximum price of $7,,958,000 for the new Fire Headquarters to be located at 111 E. Rand Road Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 8.2 Public Safety Pension Funding Policy https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 6/7 11/25/2020 BoardDocs® Pro Director of Finance David Erb presented for review and approval a policy guiding the valuation and funding of our police and fire pensions. Mr. Erb stated the policy formalizes practices that are already in place and added staff followed Government Finance Officer Association (GFOA) recommended practices when the policy ws drafted. Mr. Erb summarized policy objectives, major components and actuarial assumptions. Mr. Erb stated the policy was reviewed and accepted by the, Finance Commission on March 28, 2019. Mr. Erb stated the policy will become effective immediatel upon approval by the Village Board. Motion by Richard Rogers, second by Paul Hoefert to approve the proposed Public Safety Pension Funding Policy. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries -3. ANY OTHER BUSINESS None 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn. Trustee Richard Rogers seconded by Trustee Paul Hoefert moved to adjourn the meeting. By unanimous vote, the April 3. 2019, regular meeting of the Village Board adjourned at 10:37 PM. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/7