HomeMy WebLinkAbout8.3 Motion to accept bid results for CDBG Sidewalk Program4/15/2020 BoardDocs® Pro
Agenda Item Details
Meeting Mar 17, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 8. VILLAGE MANAGER'S REPORT
Subject 8.3 Motion to accept bid results for CDBG Sidewalk Program in an amount not to exceed
$300,000.
Access Public
Type Action
Preferred Date Mar 17, 2020
Absolute Date Mar 17, 2020
Fiscal Impact Yes
Dollar Amount 300,000.00
Budgeted Yes
Budget Source Community Development Block Grant
Recommended Action Accept the lowest cost, responsive bid as submitted by Schroeder & Schroeder, Inc. of
Skokie, Illinois for construction of the 2020 Community Development Block Grant (CDBG)
Sidewalk Improvements in an amount not to exceed $300,000.
Public Content
Information
This year's Community Development Block Grant (CDBG) Sidewalk Program includes replacement of existing sidewalk
that does not comply with the standards for the Americans with Disability Act (ADA) at eligible locations in the Village.
Location maps depicting the proposed project areas are attached.
The CDBG program is a wholly federally funded urban neighborhood improvement program administered by the
United States Department of Housing and Urban Development (HUD). It avails federal money for specific
improvements in geographic areas that satisfy HUD community needs criteria. A map depicting these areas within the
Village is attached.
A Notice to Bidders was posted with the online bid service Demandstar and published in a local newspaper. Copies of
the bid documents and project plans are attached.
All bidders submitted a bid bond in the amount of 10% of the total bid as required in the bid proposal packet. All bids
were checked for their accuracy. Errors were found in two (2) of the bids, however, they did not change the order of
the bids. All bidders correctly signed their bids and bid bonds.
The low bidder, Schroeder & Schroeder, Inc. is qualified to complete the work involved with this project and meets the
requirements of the contract documents. Schroeder and Schroeder, Inc. has worked on previous Village sidewalk
projects, including the 2016 to 2019 New Sidewalk Programs, 2016 to 2019 Shared Cost Sidewalk Programs, and
2015, 2017 to 2019 CDBG Sidewalk Programs. Their work was completed to the satisfaction of the Village.
The Village received a 2020 CDBG grant in the amount of $300,000.00 for sidewalk improvements. To take advantage
of the favorable prices, staff recommends the contract be awarded up to the available budget of $300,000.00 to allow
for contingency in the contract quantities and to replace additional ADA noncompliant sidewalk.
Alternatives
1. Accept lowest cost, responsive bid for construction of the 2020 CDBG Sidewalk Improvements.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest cost, responsive bid for construction of the 2020 CDBG
Sidewalk Improvements as submitted by Schroeder and Schroeder, Inc of Skokie, Illinois in an amount not to exceed
$300,000.00.
Schroeder & Schroeder Bid.pdf (470 KB) Specifications with Wage Decision.pdf (4,709 KB)
CDBG MAP .pdf (613 KB) 2020 CDBG SIDEWALK PROGRAM_MAP1.pdf (199 KB)
Administrative Content
Executive Content
Motion & Voting
Accept the lowest cost, responsive bid as submitted by Schroeder & Schroeder, Inc. of Skokie, Illinois for construction
of the 2020 Community Development Block Grant (CDBG) Sidewalk Improvements in an amount not to exceed
$300,000.
Motion by Michael Zadel, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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