HomeMy WebLinkAbout5.8 Motion to accept proposal for Cured-In-Place-Pipe Construction Observation4/15/2020 BoardDocs® Pro
Agenda Item Details
Meeting Mar 17, 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 5. CONSENT AGENDA
Subject 5.8 Motion to accept proposal for Cured -In -Place -Pipe Construction Observation at a cost
not to exceed $94,133.60.
Access Public
Type Action (Consent)
Preferred Date Mar 17, 2020
Absolute Date Mar 17, 2020
Fiscal Impact Yes
Dollar Amount 94,133.60
Budgeted Yes
Budget Source Water and Sewer Fund
Recommended Action Accept the proposal for 2020 Cured -In -Place Pipe Lining Project Construction Observation as
submitted by Baxter & Woodman of Crystal Lake, Illinois in an amount not to exceed
$94,133.60.
Public Content
Information
In the current budget, funds have been requested to continue combined and separate sewer system repairs utilizing
the cured -in -place -pipe (CIPP) process. This process entails rehabilitating existing sewer main segments by inserting
a cured -in-place (CIPP) liner inside a host pipe segment. This method is more cost effective than open -cut excavation
and far less disruptive. The Village has successfully utilized this process since the late 1970's. See attached map of
proposed project areas.
The combined sewer repairs were identified during the review of the Combined Sewer System Evaluation Study
(CSSES) completed in 2015.
The separate sanitary sewer repairs were identified during our in house televising program that is part of the revised
Inflow and Infiltration Control Program (IICP) required by the Metropolitan Water Reclamation District of Greater
Chicago (MWRDGC).
Staff is requesting a two (2) year contract to install CIPP is to be awarded to Hoerr Construction of Goodfield, IL at
the March 17, 2020 Village Board meeting. 2020 is the first year of work being authorized in this contract.
To effectively monitor Hoerr's work quality and assure end -product quality, specific technical skills and experience are
required. Specifically, technical monitoring of the pipe cleaning process, liner inversion, curing, material core
laboratory analysis, and post -construction video review are some tasks required to successfully prosecute the project.
Staff prepared a detailed request for proposals (RFP) necessary to solicit these services. A copy of the RFP document
is attached.
Request for Proposals
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Consulting engineers were asked to submit a technical proposal detailing the firm's background, key personnel, and
approach to the project. In addition, each firm was also asked to submit a separate cost proposal indicating work
effort anticipated and a not -to -exceed fee. The required scope of work includes 25,000 linear feet of pipe ranging in
diameter of 8" to 21" and an installation cost of $1,300,000. The locations of the proposed pipe segments included in
this year's project scope are depicted on the attached map.
RFPs were distributed to three (3) engineering firms with expertise in the construction rehabilitation of sewer main
through means of cured -in-place pipe lining. In addition, the RFP was also posted on the online bid service
Demandstar resulting in three (3) additional firms receiving the proposal.
RFP Results
Two (2) technical proposals and two (2) cost proposals were received out of six (6) firms in possession of the
proposal. Each proposal was evaluated based on the background of the firm, related project experience, proposed
services and scope of work, schedule work effort and proposal content. Each firm received a point ranking (total
points = 100) for each criteria. Table 1 below summarized this analysis:
Table 1: Technical Proposal Evaluation
Category
Max. Points
Baxter & Woodman
Robinson
Background
20
19
18
Experience
20
19
18
Scope
25
24
24
Schedule
15
12
11
Work effort
10
8
7
Content
10
8
8
Totals:
100
90
86
The highest rated firm was Baxter & Woodman of Crystal Lake, IL. Baxter & Woodman has performed this type of
work for the Village for the past four years. They have performed exceptionally well and understand the expectations
of the Village for a project of so much importance. Their staff has personnel who are certified in NASCO PACP coding
and have experience entering data into the Village's assessment database. All references checked indicated that
Baxter & Woodman performed well.
In addition, Baxter & Woodman has successfully completed and are currently working on several engineering projects
for the Village over the course the of last 10 years. These projects include the replacement of Booster Pumping
Station #4 motor control center, flow monitoring, sanitary and combined sewer spot repair projects, Lincoln relief
station rehabilitation project and the design and construction observation for our 2018 water main replacement
project.
Each firm was asked to submit a cost proposal as well. Table 2 below summarizes staffs analysis of costs.
Table 2: Cost Proposal
Firm
Hours
Total Cost
Cost / Hour
Baxter &
664
$85,576
$128
Woodman
Robinson
692
$87,406
$126
The lowest cost proposal was submitted by Baxter & Woodman. A copy of Baxter & Woodman's submitted cost
proposal is enclosed. It is the opinion of staff that Baxter & Woodman has allocated sufficient work effort (664 hours)
to successfully prosecute this project.
Staff recommends including a 10% contingency ($8,557.60) in the award for this proposed contract due to the fact
that time spent on construction engineering and inspection can vary due to circumstances beyond the engineering
consultant's control. For example, contractor delays, material availability and inclement weather are all parameters
that can lengthen anticipated construction time.
It is the staff opinion that Baxter & Woodman fully understands the proposed project, has prepared a thorough
proposal based on extensive experience, is well qualified to perform the work.
Alternatives
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1. Accept Baxter & Woodman's proposal to provide construction observation for the 2020 cured -in-place lining project.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accepts the proposal for 2020 Cured -in-place pipe lining project construction
observation as submitted by Baxter & Woodman of Crystal Lake, Illinois in an amount not to exceed $94,133.60 (Cost
Proposal: $85,576 + 10% Contingency: $8,557.60).
B&W - Technical Proposal for Village of Mount Prospect CIPP.pdf (1,960 KB)
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
Approve the List of Bills - February 26, 2020 - March 10, 2020 - $5,008,266.13
Motion by Michael Zadel, second by William Grossi.
Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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