HomeMy WebLinkAbout02/04/2020 Booster Pumping Station #4 Motor Control Center Replacement Project4/14/2020 BoardDocs® Pro
Agenda Item Details
Meeting Feb 04, 2020 - of REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category 8. VILLAGE MANAGER'S REPORT
Subject 8.1 Motion to accept bid for Booster Pumping Station #4 Motor Control Center Replacement
Project in an amount not to exceed $103,950.00.
Access Public
Type Action
Preferred Date Feb 04, 2020
Absolute Date Feb 04, 2020
Fiscal Impact Yes
Dollar Amount 103,950.00
Budgeted Yes
Budget Source Water and Sewer Fund
Recommended Action Accept the proposal for Booster Pumping Station #4 Motor Control Center Replacement as
submitted by Newcastle Electric Inc. of Itasca, Illinois in an amount not to exceed
$103,950.
Public Content
Information
In the current budget, funds are available to replace the motor control center (MCC) at Booster Pumping Station #4
located at 117 N. Waverly Place.
An MCC is an assembly to control electric motors that power water system booster pumps and other electrical
equipment in a booster pumping station. It consists of multiple enclosed sections sharing a common power bus
(supply). Each section contains a combination starter, which in turn consists of a motor starter, circuit breaker and a
main power disconnect
The Village owns and maintains five (5) MCCs. Each is located in one (1) of five (5) water distribution system booster
pumping stations.
The current MCC at Booster Pumping Station #4 is a Cutler -Hammer Freedom 2100. This MCC operates two (2) high
service pumps, transformers, the facility's main disconnect, two (2) heaters, a recirculating pump, and an exhaust
fan. Also, included is a Cutler -Hammer Westinghouse series 2100 MCC that operates the deep well at this site.
The MCC at Booster Pumping Station #4 was last replaced in November 1997. Pictures of the existing MCC are
attached. The life -expectancy for MCCs is 15-20 years. At 23 years of service, this unit has exceeded its anticipated
service life. In addition, major components have begun to fail. During the past two (2) years, both a booster pump
soft starter and variable frequency drive failed.
The planned improvements include a base bid and pricing for optional work.
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The base bid includes; a review of the existing MCC and well pump cabinet elevations as well as documenting the
existing power and control connection. The work also includes procuring a specified replacement MCC with soft starts
and relays required for a functional system, as well as the pump controller cabinet and pertinent components.
The optional work includes relocating and condensing two (2) existing electrical panels and associated switches,
boxes, and conduits, to an adjacent location.
To secure a qualified contractor for this work, the Village hired Baxter & Woodman Consulting engineers of Crystal
Lake, Illinois to prepare plans, specifications and bid documents necessary to secure competitive bids. Copies of these
documents and plans are attached.
The bid documents were sent to five (5) area firms who have experience in motor control replacement projects. In
addition, the bid was publicly advertised on the Village's website utilizing DemandStar bid services.
On Monday, January 20, 2020 a mandatory, pre-bid meeting was held with three (3) contractors attending, along with
representatives from the Village and Baxter & Woodman. Based on inquiries at this meeting, two (2) addenda were
issued for the project and this material was sent to all plan holders.
On January 27, 2020, the bids were publicly opened and read as required by Village Code. The following three (3)
firms submitted bids:
Contractor
Base
Alternate
Total
Newcastle Electric, Inc.
$92,500
$2,000
$94,500
Okeh Electric Company
$95,900
$5,800
$101,700
Homestead Electrical Contracting
$117,000
$11,000
$128,000
Engineers Estimate of probable cost $150,000.00
The bidders submitted a bid bond in the amount of 10% of their total bid as required by the contract documents. The
bids were checked for accuracy. There were no errors. The bidders submitted all required documents, acknowledged
both addendum and correctly signed their bid and bid bond.
Newcastle Electric, Inc. of Itasca, Illinois (Newcastle) submitted the lowest cost, responsive bid. A copy of the firms
bid submittal is attached.
Newcastle Electric's clients include municipalities and private companies. The contractor has performed work for the
Village in the past. They have ordered and replaced failed variable frequency drives and soft starts at all five
(5) booster -pumping stations and have performed an electrical study for the motor control center located at Booster
Pumping station #5. Newcastle Electric performed that work in a satisfactory and timely manner without incident and
on budget. Staff is confident that Newcastle can successfully perform specified work at the bid price indicated.
It is recommended that a 10% contingency be included in the project award to allow for unanticipated conflicts
($9,450.00). A 10% contingency would bring the project award total to $103,950.00 (the $92,500 base -bid plus the
$2,000 alternate -bid plus the 10% contingency of $9,450.00).
Alternatives
1. Accept the lowest cost, responsive bid for the Booster Pumping Station #4 motor control center replacement.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest bid from Newcastle Electric, Inc. of Itasca, IL to provide
construction services for the Booster Pumping station #4 motor control center replacement project for a not to exceed
amount of $103,950.00.
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Pictures of Existing MCC.pdf (213 KB) Newcastle - Bid documents.pdf (916 KB)
Bid Specifications. pdf (4,108 KB) 00 91 13il ADDENDUM No 1.pdf (113 KB)
00 91 13.02 ADDENDUM No 2.pdf (16 KB) Booster Station 4 Location Map.pdf (809 KB)
Bid Bond - Newcastle.pdf (225 KB)
Administrative Content
Executive Content
Motion & Voting
Accept the proposal for Booster Pumping Station #4 Motor Control Center Replacement as submitted by Newcastle
Electric Inc. of Itasca, Illinois in an amount not to exceed $103,950.
Motion by Paul Hoefert, second by Michael Zadel.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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