Loading...
HomeMy WebLinkAbout7. MEETING NOTICES 6/20/06 MAYOR Irvana K. Wilks VILLAGE MANAGER Michael E. Janonis TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert A. John Kom Richard M. Lohrstorfer Michaele Skowron Michael A. Zadel Village of Mount Prospect Community Development Department 50 South Emerson Street Mount Prospect, Illinois 60056 VILLAGE CLERK M. Lisa Angell Phone: 847/818-5328 Fax: 847/818-5329 T)))): 847/392-6064 AGENDA MOUNT PROSPECT PLANNING & ZONING COMMISSION I. II. MEETING LOCATION: Mount Prospect Village Hall 50 S. Emerson Street Mount Prospect, IL 60056 CALL TO ORDER ROLL CALL MEETING DATE & TIME: Thursday June 22, 2006 7:30 p.m. III. APPROVAL OF MINUTES OF MAY 25, 2006 P&Z MEETING A. PZ-05-06/ 999 N. Elmhurst Road (Randhurst Shopping Center) / Panda Express / Conditional Use B. PZ-06-06/ 801 W. Kensington Road (Prospect High School) / School District 214 / Variation C. PZ-II-06/ 207 N. Emerson Street / Mau Residence / Conditional Use (Unenclosed Porch) IV. OLD BUSINESS A. PZ-40-05/ 1800 W. Central Road / Convert existing building to (industrial) condominium ownership. NOTE: This case is Village Board Final. B. PZ-05-06 / 999 N. Elmhurst Road (Randhurst Shopping Center) / Panda Express / Conditional Use (Amend Planned Unit Development approval to allow for a restaurant with a drive-thru on an outlot). NOTE: This case is Village Board Final. PER THE PETITIONER'S REQUEST, THIS CASE WILL BE CONTINUED UNTIL JULY 27, 2006. V. NEW BUSINESS A. PZ-08-06/ Stonegate Manor / Plat of Resubdivision. NOTE: This case is Village Board Final. B. PZ-12-06/ 888 E. Northwest Highway / Mount Plaines Animal Hospital/Conditional Use (Amend original approval to exclude off-site parking requirement). NOTE: This case is Village Board Final. C. PZ-13-06/ 100 S. Emerson Street / The Emerson / Plat of Resubdivision (ModifY existing property lines). This case is Village Board Final. D. PZ-14-06/ 1040 W. Northwest Highway / Mount Prospect Development Group / Map Amendment, Conditional Use, and Variations (townhome development). PER THE PETITIONER'S REQUEST, THIS CASE WILL BE CONTINUED UNTIL JULY 27, 2006. E. PZ-17-06 / Text Amendment (Fee in lieu of storm water detention - Chapters 15 & 16) / Village of Mount Prospect. This case is Village Board Final. VI. QUESTIONS AND COMMENTS VII. ADJOURNMENT Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department at 50 S. Emerson, Mount Prospect, IL 60056, 847-392-6000, Ext. 5328, TOD #847-392-6064. MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-OS-06 Hearing Date: May 25,2006 PROPERTY ADDRESS: 999 North Elmhurst Rd PETITIONERS: Corporate Design & Development Group, LLC for Panda Express PUBLICATION DATE: March 8, 2006 PIN#: 03-27-401-261/262/264/265/266/040 REQUESTS: Conditional Use (Amend Planned Unit Development approval to allow a restaurant on an outlot with a drive-thru), Variation (number and size of menu board signs) MEMBERS PRESENT: Chair Arlene Juracek Joseph Donnelly Leo Floros Marlys Haaland Richard Rogers Ronald Roberts Keith Youngquist MEMBERS ABSENT: Ronald Roberts STAFF MEMBERS PRESENT: Judith Connolly, AICP, Senior Planner Ellen Divita, Deputy Director, Community Development INTERESTED PARTIES: Jan Fiola, Tom Castagnoli, Allison Maxwell, Derek Knight Chairperson Arlene Juracek called the meeting to order at 7:30 p.m. Richard Rogers moved to approve the minutes of the April 27, 2006 meeting and Joseph Donnelly seconded the motion. The motion was approved 6-0. Chair Juracek informed the Commission that the Petitioner for case PZ-40-05 requested their case be continued. Richard Rogers motioned to continue the case to the June 22, 2006 Planning. and Zoning Meeting; Joseph Donnelly seconded the motion. The motion was approved 6-0. After hearing one prior case, Chairperson Juracek introduced Case Number PZ-05-06; a Conditional Use and Variation request, at 7:39 p.m. Judith Connolly, Senior Planner, summarized the case. She stated that the Subject Property is located at the northeast comer of Rand and Elmhurst Roads, between Kensington Road and Euclid Avenue, and contains a regional shopping mall with multiple outlots. She said the Subject Property is zoned B3 Community Shopping PUD and is bordered to the north by single-family residential (Prospect Heights), to the east by the RX Single Family District, to the west by the RX & RI Single-Family Districts and the B4 Corridor Commercial District, and to the south by the B3 & B4 Commercial Districts and the RX Single Family District. Ms. Connolly said the Petitioner is seeking Conditional Use approval to construct a 49-seat restaurant with an outdoor dining area and a drive-thru on an outlot at Randhurst Mall. She said in addition, the Petitioner is seeking relief from Sign Code regulations and is requesting allowance of two 26.25 sq. ft. menu board signs when the Sign Code limits the site to one (I) 16 sq. ft. menu board. The outlot is located along Elmhurst Road, directly south of the unsignalized mall entrance, which is the northern most mall entrance along Elmhurst Road. The Subject Property is the last remaining outlot within the mall property. Arlene Juracek, Chair Planning & Zoning Commission Meeting May 25, 2006 PZ-05-06 Page 2 Ms. Connolly stated that the Petitioner is requesting to locate the drive-thru on the east elevation of the building. She said Staff had concerns that the drive-thru would impact the nearby residential properties and asked the Petitioner to relocate the drive-thru to the west elevation of the building. She stated that the Petitioner attempted to modify the site plan to address Staff's concern, but found that the drive-thru stacking would spill into the parking lot. In addition, the lease area has an irregular shape, which limits the Petitioner's ability to configure the site. However, the increased landscaping along the west lot line will limit the drive-thru's impact on the residential properties. She said the Petitioner informed Staff that the food is prepared in advance, so the drive- thru flows fairly quickly. Their typical stacking during a peak time ranges from 6 to 8 vehicles and is used primarily to pick-up dinner as one would not eat this type of food while driving. Ms. Connolly said the Petitioner is seeking relief from the Sign Code regulations to allow two menu boards, when only one is permitted, as well as relief for the size of the menu board signs. She stated that the menu boards include pictures of the food, which helps improve the efficiency of the drive-thru, but requires a larger sign face. Also, having two boards improves the speed and flow of the drive-thru. She stated that the Variation request will be discussed in more detail later in this presentation. She said the proposed freestanding sign on Elmhurst Road does not require relief from Village Code as it is part of the proposed PUD modification request. Ms. Connolly stated that according to their web site, Panda Express is one of the nation's largest Chinese food chains. It originated in California 30 years ago and currently, there are over 800 restaurants worldwide. Ms. Connolly showed an overview of the Petitioner's exhibits. She said Panda Express has modified their prototype design to meet the Village's requirements. She showed the proposed building would be constructed primarily of brick; split face block will be used for the first 20" of the building only. She stated that the proposed brick color of the primary structure would be in keeping with other buildings in the Randhurst Mall. She said a coordinating brick color would be used for the restaurant entrances and drive-thru area. Large windows, colorful awnings, and goose neck lights would provide architectural interest to the building. Ms. Connolly showed the color elevations indicating that the east and south and west elevations will include large windows, awnings, and signage. However, the north fa~ade will only have a wall sign, as shown on the Petitioner's signage proposal. Ms. Connolly showed a revision of the Petitioner's submitted tree evaluation and removal plan. She said a significant amount of the existing landscaping will be removed to accommodate the proposed development. She stated that the Petitioner proposes to save as many trees as possible, but some trees' existing condition may require its removal because it may not be healthy enough to survive changes to the site. Therefore, the Petitioner prepared a landscape plan that includes a variety of plants, trees, and shrubs to be planted throughout the site. She said the Petitioner proposes to install 24" Yews, which is an evergreen shrub, and 36" Viburnum, which is a deciduous shrub, along portions of the west lot line and has clustered and spaced the plants in a manner that screens the houses across Elmhurst Road from the headlights of vehicles entering the drive-thru. She stated that the plantings are also intended to screen headlights facing south from vehicles waiting in the drive-thru. She said although the Petitioner's landscape plan indicates a significant amount of landscaping would be installed, the parking lot south of the building does not include evergreen shrubs and the size of the proposed evergreen shrubs will not provide adequate coverage during the first falVwinter months when the deciduous plants lose their leaves. She stated that Staff recommends the installation of additional evergreen shrubs as well as increasing the size of proposed shrubs from 24" to 36" to provide adequate screening. She said the additional year round landscaping will ensure there is an adequate buffer for the residential properties across Elmhurst Road. Ms. Connolly stated that the proposed development would not be accessed directly from Elmhurst Road. She said vehicles would enter the mall at either the signalized intersection south of the restaurant or at the mall entrance directly north of the site and then travel on the mall ring road to the site. She stated that the drive-thru is only Arlene Juracek, Chair Planning & Zoning Commission Meeting May 25, 2006 PZ-05-06 Page 3 accessible from the northern driveway. She said the Petitioner included a by-pass lane for vehicles to by pass an inoperable vehicle in the drive-thru lane. She stated that the Petitioner's proposal includes 34 parking spaces for the 49 seat Panda Express. She said the site exceeds the minimum parking requirements as the Village's Zoning Ordinance requires 22 parking spaces for the proposed use plus, over flow parking is available to the south in an existing parking lot. Ms. Connolly stated that the Petitioner proposes to install wall signs on all elevations of the building, which is permitted by the Sign Code. In addition, the. windows will have decorative awnings with color trim at the base. She said the size of the proposed wall signs complies with the Village's Sign Code regulations. Ms. Connolly said the proposal includes a freestanding sign along the Elmhurst Road frontage. She stated that the freestanding sign is interpreted as a modification to the previously approved Planned Unit Development site plan approval, and requires Conditional Use approval as part of the overall zoning case. She said the proposed freestanding sign is the circular Panda Express logo and is referred to as a 'trophy-style' sign. The circular portion of the sign measures 38.4 sq. ft. and sits on a triangular base, with the entire sign measuring 10' from grade. She said the size and location of the proposed freestanding sign complies with the Village's Sign Code regulations. . Ms. Connolly stated that the Petitioner proposes to install two menu board signs, with each menu board sign measuring 26.25 sq. ft. She said the number and size of the menu boards requires Variations from the Sign Code as the Village's Sign Code limits the site to one 16 sq. ft. menu board. The increased size and number of signs is necessary to better assist customers in placing their drive-thru order. She stated that the menu board includes pictures of the food, which requires a larger sign face. The second menu board is similar to a pre-menu board and helps ensure a speedier drive-thru transaction. She said the Petitioner's revised landscape plan indicates that the menu boards would be adequately screened and the residential across Elmhurst Road would be buffered. Ms. Connolly said the Petitioner's application includes a parking lot lighting plan. She stated that the Petitioner understands that a flat lens is required and has agreed to install such fixtures. However, the proposed lighting plan shows light levels that exceed the 2.4 foot candle permitted by the Village's Zoning Ordinance. She said Staff recommends the Petitioner revise the lighting plan prior to Village Board review to comply with Village lighting regulations as well as installing back shields for lights along the. west lot line to eliminate any potential adverse impacts for the residential across Elmhurst Road. She stated that Staff anticipates that the final parking lot lighting plan will be significantly less bright than the existing lights at the mall. Ms. Connolly said the Village's Comprehensive Plan designates the Randhurst Shopping Center as community commercial uses. She stated that mall management has implemented site and structural changes to improve the appearance of the mall property. She said the proposed Panda Express Restaurant is an appropriate use within a regional mall and would enhance existing and future uses within the mall and surrounding outlots. Ms. Connolly stated that other Village departments provided review of the proposal. She said initial comments from the Village's Traffic Engineer have been incorporated into the revised site plan now presented to the Planning & Zoning Commission for their review. She stated that the Village's Traffic Engineer will review the on-site traffic regulatory signs, such as DO NOT ENTER, as part of the Building permit submittal to ensure a safe traffic flow and to eliminate any traffic conflicts within the site. She said additional signs may be required or signs shown on the Petitioner's plans may need to be relocated, subject to the Traffic Engineer's fmdings. Ms. Connolly said other Village departments reviewed the proposal and noted that the project must comply with all applicable code requirements including, but not limited to, the Development Code, Building Code and Fire Code. She stated that the Village Manager's Office noted that the drive-thru speaker should not be used after 10pm. She said the Petitioner's proposed hours indicate the restaurant will close at 10 pm, but Staff recommends Arlene Juracek, Chair Planning & Zoning Commission Meeting May 25, 2006 PZ-05-06 Page 4 listing that the drive-thru speaker hours not extend past 10pm should the restaurant hours be extended in the future. Ms. Connolly stated in addition, the Petitioner is required to provide storm water detention for its site. A preliminary engineering design and calculations were submitted as part of the zoning submittal. It appears the Petitioner has a good understanding of the Village's requirements; however, a full review will be completed by the Village's Engineering Division when final engineering plans are submitted for Building permit. The Petitioner understands they will be required to corne before the P&Z and Village Board to obtain relief from Development Code requirements, which in clued but are not limited to storm water detention. The Petitioner has not requested relief from Village Code regulations and confirmed with Staff that the development will meet Village regulations. Ms. Connolly said the Subject Property is a Planned Unit Development in the B-3 Community Shopping District. She stated that in order to construct the proposed restaurant, the last PUD ordinance must be amended. The PUD amendment process requires a public hearing and recommendation by the Planning & Zoning Commission followed by final review and action by the Village Board. Ms. Connolly stated that the proposed Conditional Use would be located within the Randhurst Shopping Center, which is an existing PUD in the B-3 Community Shopping District. The Petitioner proposes to construct a restaurant with a drive-thru on an outlot. She said the location of the outlot and type of restaurant would be an asset to Randhurst, and would have minimal adverse impacts on the surrounding properties subject to modifying the landscaping as previously noted. She stated that the proposal meets the standards. for a Conditional Use subject to minor modifications to the site plan and landscape plan. Ms. Connolly said based on Staff analysis, the proposed restaurant complies with the Variation standards listed in the Sign Code and the Conditional Use standards listed in the Zoning Ordinance. She stated that based on this, Staff recommends that the Planning and Zoning Commission approve the following motion: "To approve: 1) A sign Variation to allow two (2) 26.25 sq. ft. menu boards, as shown on the signage package prepared by Superior Electrical Advertising date stamped March 9,2006; and 2) A Conditional Use permit that amends the existing Planned Unit Development ordinance fo allow a restaurant with a drive-thru on an outlot subject to the following conditions: A. . Development of the site in accordance with: . The site plan prepared by Corporate Design + Development Group, LLC revision date March 7, 2006; . The elevations prepared by Corporate Design + Development Group, LLC date stamped March 9, 2006; . The signage plan prepared by Superior Electrical Advertising date stamped March 9, 2006 but revised to include a freestanding sign prepared by Superior Electrical Advertising dated February 21,2006; . The landscape plan prepared by Brusseau Design Group, LLC revision date April 27, 2006 but revised to reflect: a. additional evergreen shrubs / year round plantings along the southern portion of the west lot line; and b. all evergreen shrubs to installed at a height no less than 36" . The color rendering prepared by Corporate Design + Development Group, LLC date stamped March 9, 2006; Arlene J uracek, Chair Planning & Zoning Commission Meeting May 25, 2006 PZ-05-06 Page 5 · The floor plans prepared by Corporate Design + Development Group, LLC date stamped March 9, 2006; B. The proposed improvements shall be constructed according to all applicable Village Codes and regulations; C. The drive-thru speaker cannot be used after 10pm and the menu board must be turned off at that time; D. The Petitioner obtains permits from all appropriate agencies, includ.ing, but not limited to, lOOT, MWRD, and CCHO. Ms. Connolly stated that the Village Board's decision is final for this case. Chair Juracek called for Commission questions for Staff Joseph Donnelly stated he had observed traffic study equipment at Randhurst Mall and asked if that was related to this project. Ms. Connolly stated she was not aware of that and could confirm if the Village was conducting any studies. Chair Juracek asked why an lOOT permit would be required. Ms. Connolly stated that Route 83 is an lOOT road and if the Petitioner was going to modify any right of way areas, the Petitioner is made aware of the need for an IDOT permit as well as any other proper permits. Joseph Donnelly asked what the ability is for placement of free standing signs in the various outlot. Ms. Connolly stated that each outlot sought Conditional Use approval for the signs as part of their zoning approval. She said it is part ofthePUD agreement as part of the adopted site plan. Chair Juracek swore in Jan Fiola, of Corporate Design Group, 261 S. Roselle Road, Schaumburg, Illinois, who is a consultant for Panda Express. Ms. Fiola thanked Staff for an excellent summary of the project. She stated that they have enjoyed working closely with Village Staff and have no issues with the recommendations from Staff. Ms. Fiola gave a summary of the proposed site plan and showed examples of store fronts of other Panda Express' that have been built in the area. Richard Rogers asked if the proposed store front will be all brick. Ms. Fiola verified the material will be all brick. Joseph Donnelly questioned if other locations had been considered at the site to preserve the grassy area. Ms. Fiola stated that due to the irregular shape of the lot, it was not possible to move the building any further south on the property and still provide proper parking. Mr. Donnelly then questioned if the developer had considered moving the drive thru to the east side of the building to lessen the impact on Elmhurst Road. Ms. Fiola stated that was one of the original suggestions from Staff and in the process of reviewing that option, it was not a viable option for traffic flow through the site. Mr. Donnelly stated that having the drive thru on the east side would have made it easier to screen the menu boards and headlights from surrounding residential areas. Ms. Fiola stated that they did have the same concerns, but it just wasn't feasible to place the drive thru on the east side ofthe property . Richard Rogers stated he is concerned about the amount of trees the project will eliminate from Randhurst Mall if the placed in the proposed location. Ms. Fiola stated that a full tree preservation study was completed and several of the existing trees are not in optimal condition and a majority of them would not survive transplantation. She stated that the landscape plan calls for the planting of several new trees. Mr. Rogers stated that they are not the same caliber of the trees that will be lost. Ms. Fiola again stated that they worked closely with Staff on several options to relocate the building and that this revision provides the most preservation of the existing trees. Arlene Juracek, Chair Planning & Zoning Commission Meeting May 25, 2006 PZ-05-06 Page 6 Joseph Donnelly asked if the developers had looked at having the Mall road moved to allow for some of the suggestions made by the Commission. Chair Juracek thought this may be better answered by a Mall representative. Chair Juracek swore in Allison Maxwell, representing Randhurst Mall from Urban Retailers, 11 Burning Oak Trail, Barrington Hills, Illinois. Chair Juracek stated she has similar concerns regarding the loss of trees during this project. She asked if any consideration had been given to removing part of the parking lot that is directly south of this proposed project and replacing it with green space. Ms. Maxwell said she would bring this up with Mall management. Joseph Donnelly stated that while he would like to see Panda Express come into the site, he would prefer a different layout. He stated that it seems there are better traffic alternatives that would involve re-routing the ring road into the Mall. Mr. Donnelly stated he wants to be sure that traffic flows easily through Randhurst Mall. Ms. Maxwell asked ifthe Commission would like to see a traffic study of the area. Mr. Donnelly said he would like to see such a study and feels that it would help ensure a smooth transition for the property. Richard Rogers stated that he feels this area of Randhurst Mall is one of the best green space areas at the Mall and does not like seeing this project remove so many of the mature trees. He would like to see the project revised to accommodate or save some of this green space. Keith Youngquist stated similar concerns regarding traffic flows in to and out of the Mall. He said this entrance into the Mall has frequent busy times due to the movie theater and the additional traffic with a new store front would just be an additional traffic burden. Ms. Fiola stated that the proposed site plan has been reviewed several times and what was presented tonight is the best alternative and actually incorporates some drainage and storm sewer improvements. The Commission had further discussion regarding tree replacement and working with the Mall owners to maintain or replace green space on the property. Chair Juracek asked why it is necessary for Panda Express to have a drive-thru window. Chair Juracek swore in Derek Knight, Project Manager for Panda Express. Mr. Knight stated that much of Panda Express' brand recognition is based on convenient food available via drive-thru. Mr. Knight stated that if the drive- thru was not viable at this site, the project would be abandoned. Chair Juracek stated that at this time, much of the Commission's concerns are not with Panda Express, but with the Randhurst Mall property itself. She stated that this is the last buildable site at the Mall and the Commission wants to ensure this is developed properly, the first time. The Commission decided it would be best if the project was tabled giving the developer time to address the Commission's concerns with Mall Staff. The Commission again stated their concerns with green space, landscaping and traffic patterns to Mr. Knight. Mr. Knight said that he would address the Commission's concerns with Mall owners and bring back exhibits at another meeting. Joseph Donnelly made a motion to continue Case Number PZ-05-06 to the June 22, 2006 Planning and Zoning Commission Meeting. Richard Rogers seconded the motion. UPON ROLL CALL: AYES: Donnelly, Floros, Haaland, Rogers, Youngquist, and Juracek NAYS: None Arlene Juracek, Chair Planning & Zoning Commission Meeting May 25, 2006 PZ-05-06 Page 7 Motion was approved 6-0. The case will come back to the June 22, 2006 Planning and Zoning Commission meeting for further discussion. After hearing one additional case, Leo Floros made a motion to adjourn at 8:50 p.m., seconded by Joseph Donnelly. The motion was approved by a voice vote and the eeting was adjourned. ~ --.. ommunity Development Assistant H:\PLAN\PIanning It Zoning COMM\P&Z 20061Minu'es\PZ.()S.()6 Panda Express.de<: MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-06-06 Hearing Date: May 25, 2006 PETITIONER: Township High School District 214, Keith Bockwoldt, Director of Technical Systems PUBLICATION DATE: March 8, 2006 REQUEST: MEMBERS PRESENT: Variation - Antenna height Chair Arlene Juracek Joseph Donnelly Leo Floros Marlys Haaland Richard Rogers Keith Youngquist MEMBERS ABSENT: Ronald Roberts STAFF MEMBERS PRESENT: Judith Connolly, AICP, Senior Planner Ellen Divita, Deputy Director of Community Development INTERESTED PARTIES: Keith Bockwoldt, Frank Pope Chairperson Arlene Juracek called the meeting to order at 7:30 p.m. Richard Rogers moved to approve the minutes of the April 27, 2006 meeting and Joseph Donnelly seconded the motion. The motion was approved 6-0. Chair Juracek informed the Commission that the Petitioner for case PZ-40-05 requested their case be continued. Richard Rogers motioned to continue the case to the June 22, 2006 Planning and Zoning Meeting; Joseph Donnelly seconded the motion. The motion was approved 6-0. After hearing two prior cases, Chairperson Juracek introduced Case Number PZ-06-06; a Variation request for antenna height, at 8:33 p.m. Judy Connolly, Senior Planner, stated that the Subject Property is located on the south side of Kensington Road, east of Forest Avenue, and contains a high school with related improvements. The Subject Property is zoned RI Single Family Residence and is bordered by the RA District to the east, by the RX district to the south and by residential to the west and north which is located in Arlington Heights. She said the Subject Property has a regular shape and measures over 58 acres. The Subject Property includes a 46' tall roof mounted antenna that was installed prior to the Village adopting the existing regulations, as well as a 60' roof mounted antenna, which has subsequently been taken down. Ms. Connolly said Staff was contacted by a representative of the Petitioner seeking a Zoning Compliance letter for the 60' antenna installed prior to seeking relief from the Zoning Ordinance. She stated that Stafflearned about the antenna at that time and confirmed with the Village Attorney that while the State exempts schools from local building permitting processes, the schools must adhere to the local zoning regulations. She said Village zoning regulations limit the antenna to 10' in height. She stated that in order to obtain zoning compliance, the Petitioner is requesting a Variation for the 60' antenna. Although a building permit was not required, relief from zoning regulations must be obtained prior to installation of the antenna. Ms. Connolly showed exhibits documenting the location and size of the existing antennas. She stated that the site plan shows that the Subject Antenna is located on the roof of a three story building, and is a significant distance feet from the closest residential dwelling. Arlene Juracek, Acting Chair Planning & Zoning Commission Meeting May 25, 2006 PZ-06-06 Page 2 Ms. Connolly said the existing 46' tall antenna does not comply with the Village's zoning regulations. However, Staff was informed that it was installed before the Village adopted regulations limiting the height of a roof mounted antenna to 10'. Therefore, it is a legal nonconforming structure and allowed to remain. She stated a Variation would be required if the Petitioner removed it and sought to replace it with an antenna taller than 10' in height. Ms. Connolly stated that the second antenna measures 60' in height and exceeds the 10' height limitation for roof mounted antennas. She said the antenna is regulated by Village Code Section 14.313 Regulations for Personal Wireless Telecommunications Facilities because it is an unlicensed wireless service and is classified as a Personal Wireless Service facility per the 1996 Telecommunications Act. Ms. Connolly said the Petitioner is seeking Variation approval to allow the 60' antenna. She stated that after further discussions with the Petitioner, Staff learned that ifthe school's phone system fails, this antenna allows the school to maintain communications with District 214. She said Staff learned that the increased antenna height was necessary to maintain a line of sight with Forest View High School, which allows the schools to maintain communication if the phone system go down. She stated that the antenna is the primary support for the school's computers, lap tops, and HV AC system. Ms. Connolly stated that the Petitioner confirmed that the school explored alternative designs and equipment, but the alternatives had limited capacity and did not allow for adequate bandwidth and speed. She also said the Petitioner confirmed that the permitted 10' antenna height was inadequate as it cannot attain the necessary line of sight with Forest View School. Ms. Connolly said the Petitioner's application states that the antenna is a noncommercial antenna, which means it is not used to support or maintain service for a commercial cell phone carrier. She stated that the Petitioner will present information that confirms the antenna will not interfere with other technology systems or adjacent properties and that the 10' antenna cannot attain the necessary line of sight with Forest View School. Ms. Connolly stated that Staff received a significant number of inquiries regarding this case. Many, if not all of the people were surprised to learn the antenna had already been installed. Ms. Connolly said the Petitioner's request to maintain the existing 60' antenna meets the standard for a Variation because the permitted 10' height creates a hardship for the Petitioner: the school cannot maintain back-up emergency communications with a 10' tall antenna because the 10' antenna cannot attain the required line of sight. She stated that the increased antenna height will be used to benefit the school, and not for commercial purposes. Therefore, Staff found that the Variation request meets the standards for a Variation contained in Section 14.203.C.9 of the Zoning Ordinance. Based on this analysis, Staff recommends that the P&Z approve the following motion: "To approve a Variation to allow one 60' roof mounted antenna to be used only as specified on the Petitioner's application, and further modifications to the antenna require Village Board review and approval, for the school at 801 W. Kensington Road, Case Number PZ-06-06." Ms. Connolly stated that the Village Board's decision is final for this case because the amount of the Variation exceeds 25% of the Zoning Ordinance requirement. Chair Juracek asked if the commission had questions for Staff. Richard Rogers asked Staff if the proposed 60' antenna is replacing the existing 46' antenna. Ms. Connolly said that the 46' antenna, which is legal non- conforming, would remain in place and the variation is to reinstall the 60' antenna. Arlene Juracek, Acting Chair. Planning & Zoning Commission Meeting May 25, 2006 PZ-06-06 Page 3 Chair Juracek asked what the nature of the public inquiries were concerning this case. Ms. Connolly stated that most of the callers had seen the public hearing sign and thought that the issue might be another school related request. Chair Juracek then questioned if the Village mapping would reflect the need for the line of sight to remain clear between Prospect High School and Forest View School. Ms. Connolly stated that the maximum building height in Mount Prospect is 30' and the 60' antenna, placed on top of a 3-story building, should maintain that line of sight between the schools. Chair Juracek swore in Keith Bockwoldt, Director of Technology for Township High School District 214,2121 S. Goebbert Road, Arlington Heights, Illinois. Mr. Bockwoldt said the state-of-the-art communications system was installed by the District to maintain constant communications between the District buildings. Mr. Bockwoldt further stated that they would in fact, like to remove the 46' antenna currently on the building, leaving just the proposed 60' antenna. Mr. Bockwoldt showed exhibits demonstrating the elevations of the antennas atop the building. He also explained the construction needs and requirements for placing the antenna on the building. Mr. Bockwoldt explained that the intelligence of this system prevents any interference with residential or other commercial communications systems. Chair Juracek called for further discussion. Hearing none, the public hearing was closed at 8:48 p.m. Joseph Donnelly made a motion to approve the Variation as presented, Case Number PZ-06-06, Richard Rogers seconded the motion. UPON ROLL CALL: AYES: Donnelly, Floros, Haaland, Rogers, Youngquist, and Juracek NAYS: None Motion was approved 6-0. The case will go to Village Board for their consideration. Leo Floros made a motion to adjourn at 8:50 p.m., seconded by Joseph Donnelly. The motion was approved by a voice vote and the meeting was adjourned. lit H:\PLAN\Planning &. Zoning COMM\PclZ 2006\MinuleS\PZ.06.06 801 KOlsingcon. Variation.doc MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-ll-06 Hearing Date: May 25, 2006 PETITIONER: Eric. and Laura Mau PUBLICATION DATE: May 10, 2006 REQUEST: MEMBERS PRESENT: Conditional Use- Unenclosed porch in front yard Chair Arlene Juracek Joseph Donnelly Leo Floros Marlys Haaland Richard Rogers Keith Youngquist MEMBERS ABSENT: Ronald Roberts STAFF MEMBERS PRESENT: Judith Connolly, AICP, Senior Planner Ellen Divita, Deputy Director of Community Development INTERESTED PARTIES: Eric and Laura Mau Chairperson Arlene Juracek called the meeting to order at 7:30 p.m. Richard Rogers moved to approve the minutes of the April 27, 2006 meeting and Joseph Donnelly seconded the motion. The motion was approved 6-0. Chairperson Juracek introduced Case Number PZ-II-06; a Conditional Use request for an unenclosed front porch, at 7:32 p.m. Judy Connolly, Senior Planner, stated that the subject property is located on the east side of Emerson Street, between Isabella and Thayer Streets, and contains a single-family residence with related improvements. She said the Subject Property is zoned RA Single-Family Residence and is bordered on all sides by the RA District. Ms. Connolly said the Petitioner is proposing a number of improvements to the existing home, including a 2-story addition and an unenclosed front porch. She stated that the proposed porch would wrap around the front of the house and would be raised approximately 2 feet above grade. She said the Petitioner's exhibits indicate the area below the porch would not be enclosed at this time. The porch would consist of a wood 'deck', brick and wood columns, with a wood railing. The proposed porch will extend 5 feet, 3 inches from the house, resulting in a 25- foot front yard setback. Therefore, the proposed porch requires Conditional Use approval. Ms. Connolly stated that the existing home complies with the Village's zoning regulations, but the detached garage encroaches into the required side yard setback. She said the garage is allowed to remain in its current location because it is a legal non-conformity. She stated that the proposal would not adversely affect the character of the surrounding neighborhood, utility provision, or public streets. Also, the proposed Conditional Use will be in compliance with the Village's Comprehensive Plan and Zoning Ordinance Ms. Connolly stated that the proposed unenclosed porch meets the Conditional Use standards contained in Section 14.203.F.8 of the Zoning Ordinance. Based on this analysis, Staff recommends that the P&Z approve the following motion: Arlene Juracek, Acting Chair Planning & Zoning Commission Meeting May 25, 2006 PZ-II-06 Page 2 "To approve a Conditional Use for an unenclosed porch to encroach into the front yard resulting in a 25-foot setback, as shown on the Petitioner's site plan and elevations prepared by Thomas W. Buckley, Architect, dated March 16, 2006, for the residence at 207 N. Emerson Street, Case Number PZ-I1-06." Chair Juracek stated that the building height looks rather tall as shown on the elevations and asked if the height of the house is within code. Ms. Connolly stated that this was verified during the permit review process and the height-at-mid-point is code compliant. Chair Juracek swore in Eric Mau, homeowner of 207 N. Emerson Street, Mount Prospect, Illinois. Mr. Mau stated that aside from aesthetics, the porch roofline will eliminate some of the ice-damming that has occurred with the current roofline. Mr. Mau showed exhibits of similar porches that have been added in his neighborhood. Richard Rogers stated that the proposed plans add to the character of the home. Chair Juracek called for further discussion. Hearing none, the public hearing was closed at 7:37 p.m. Richard Rogers made a motion to approve the Conditional Use as presented, Case Number PZ-ll-06, Marlys Haaland seconded the motion. UPON ROLL CALL: A YES: Donnelly, Floros, Haaland, Rogers, Youngquist, and Juracek NAYS: None Motion was approved 6-0. This case is Planning and Zoning Commission final. Chair Juracek informed the Commission that the Petitioner for case PZ-40-05 requested their case be continued. Richard Rogers motioned to continue the case to the June 22, 2006 Planning and Zoning Meeting; Joseph Donnelly seconded the motion. The motion was approved 6-0. After hearing two additional cases, Leo Floros made a motion to adjourn at 8:50 p.m., seconded by Joseph Donnelly. The motion was approved by a voice vote and the meeting was adjourned. fit H:IPLAN\Planning & Zoning COMMIP&Z 2006\Minules\PZ-II-tl6 207 N. Emerson-CU.doc: VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Thursday, June 22, 2006 **6:00 p.m. ** Village Hall 50 South Emerson 1 st Floor Community Center I Call to Order II Approval of Minutes - April 27, 2006 IIII Review of Proposed (2007-2011) Capital Improvements Plan and Discussion on Departmental Issues - Internal and External A. Summary B. Human Services C. Community Development (CI-C4) D. Fire Department (D1-DIO) E. Police Department (E1-E6) F. Administration (BI-B5) G. Public Works Department (F1-F29) N Chairman's Report V Finance Director's Report VI Other Business VII Next Meeting: July 27,2006 NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 50 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-6064. Village of Mount Prospect 112 E. Northwest Highway Mount Prospect. Illinois 60056 Phone 847/870-5656 BOARD OF FIRE AND POLICE COMMISSIONERS MEETING NOTICE SPECIAL MEETING TIME: June 19,2006, Monday Police & Fire Headquarters 112 E. Northwest Highway Fire Administrative Conference Room, 2nd Floor 7:15 A.M. DATE: LOCA TION: AGENDA To Discuss Internal Procedures for the Board of Fire and Police Commissioners (BOFPC) MOUNT PROSPECT BOARD OF FIRE & POLICE COMMISSIONERS riJ.~~tm~~ Robert McKillop, Chairman 6-/3-z; f., Date VILLAGE CLERK NOTIFIED BY: 4.M~ ~ ~//<;//o~ Date: POSTED BY: 01<i.. Co';'l.- LLl t2 l)u..u~.~ /{" I /4. C(O Date ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO P ARTICIP A TE SHOULD CONTACT THE POLICE DEPARTMENT AT 112 E. NORTHWEST HIGHWAY, MOUNT PROSPECT. 847 870-5656. TDD 708392-1269 ~ ~; ~ MINUTES COFFEE WITH COUNCIL SATURDAY, JUNE 10,2006 9:00 A.M. COMMUNITY CENTER, VILLAGE HALL, 50 SOUTH EMERSON STREET Mayor Irvana Wilks called the meeting to order at 9:07 am. Village Trustee present was Paul Hoefert. Representing Village staff were Village Manager Michael J anonis and Director of Public Works Glen Andler. Residents in Attendance Ken Koeppen Carol Tortorello Mary Kay Risler Lee Williams Elena Brindisi Marge Christoffel Teresa Stromayer David Schein Linneman Rd. Elmhurst Ave. Milburn Ave. Albert St. Grove Dr. Pheasant Trail Pheasant Trail N awata Ave. Mary Kay Risler, E. Milburn Ave., came to tell the board about her neighbor at 303 S. Main who does not remove their garbage carts from the parkway on the day of garbage pickup. Sometimes the carts are on the parkway for several days. Mr. Andler will have his staff monitor this situation and send a letter to 303 S. Main informing them they are violating Village Code if they put their garbage carts out before 4:30 pm the day prior to their pickup day or do not remove their garage carts on the day of pickup. Lee Williams, N. Albert St., thanked the Village for getting the grass cut at his neighbor's townhome at 68 N. Albert St. Mr. Williams still has issues with his neighbors and presented pictures to the Mayor highlighting them. The weeds in the backyard around the patio are 3 feet high; there is an accumulation of debris on and around the patio and Mr. Williams thinks his neighbor is doing major remodeling without permits. Mr. Janonis will have the Environmental Health Department follow up on the weeds and debris and will have the Building Division check into the remodeling activities. Elena Brindisi, Grove Dr., updated the board on her ongoing problem with her neighbors remodeling project and how it has impacted her condo. Ever since her neighbor removed their ..... Coffee with Council Minutes . 6-10-06 Page 2 of2 living room and dining room sub floors using large sledge hammers, her unit has developed 40 cracks and the floor in her unit makes noise when she walks on it. A contractor has estimated $7,500 to repair the cracks. Ms. Brindisi filed a claim with her insurance company but they have denied the claim and told her to contact her neighbor's insurance company who is responsible. The board has received a complete report on Ms. Brindidi's issues from Building Commissioner William Schroeder. Both Mayor Wilks and Mr. Janonis told Ms. Brindisi there is nothing more the Village can do and she needs to get a lawyer and file a lawsuit. Ken Koeppen, S. Linneman Rd., just came to say hello and visit. Carol Tortorello, S. Elmhurst Ave., informed the board that the classic car shows held at the east commuter parking lot have been a great success thus far. Marge Christoffel, Pheasant Trail. & Teresa Stromayer, Pheasant Trl., both came to inform the board of three issues. The first is the condition of the street in front of their homes. There are numerous pot holes and it needs something more than filling the holes. The second is the accumulation of excess garbage in and around the garbage dumpster areas at the Timberlake. Apartments, the noise from the garbage trucks at early hours of the day (prior to 6:30 am), and the loud music blasting from the apartments and cars. The third issue was tree roots coming up in the parkways. Mr. Andler told Ms. Christoffel and Ms. Stromayer the Village will install full width patches the length of their properties to eliminate all the holes in the pavement. He will also check into when Pheasant Trail is scheduled for complete resurfacing and let them know. Mr. Andler will also have Environmental Health resolve the garbage issues at Timberlake and Public Works will contact ARC about the new Village Code prohibiting the operation of garbage trucks prior to 6:30 am. The Forestry/Grounds Division of Public Works will inspect the surface roots in their parkways and inform Ms. Christoffel and Ms. Stromayer on whether or not the Village can grind off the roots. Mr. J anonis will let the Police know about the loud music but they were told to call 911 next time it occurs. David Schein, S. Nawata Ave., told the board he really likes the speed humps on Seegwun and believes they are a great success. The meeting was adjourned at 10:37 am. Respectfully Submitted, Glen R. Andler Director of Public Works H:\Administration\ADMIN\COFFEE W COUNCIL MINUTES 6-1O-06.DOC