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HomeMy WebLinkAboutOrd 2490 02/19/1974 ORDINANCE NO. 2490 AN ORDINANCE AMENDING ARTICLE II OF CHAPTER 2 OF THE MUNICIPAL CODE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That, pursuant to the authority vested in the Village of Mount Prospect under Article VII of the 1970 Constitution of the State of Illinois as well as the Illinois Revised Statutes, Article II of Chaper 2 (Board of Trustees) con- tained in the Municipal Code of Mount Prospect of 1957, as amended. be and the same is hereby amended in its entirety by substituting therefor the following Article II: TI ARTICLE II RULES OF ORDER SECTION 2.201. Conduct of Business. A. Quorum: A majority of the President and Board of Trustees shall con- stitute a quorum to do business at any regular or special meeting, un- less otherwise provided in paragraph B hereunder. B. Ordinances. Resolutions. and Motions: 1. With respect to ordinances, the passage of all ordinances for what- ever purpose shall require: a. Two readings. (except that this provision can be waived by a majority of the Board of Trustees present at such meeting); and b. The concurrence of a majority of all the President and Board of Trustees then holding office unless otherwise expressly provided by any other ordinance or statute governing the passage of any specific ordinance. 2. With respect to resolutions and motions. the passage of the follow- ing types of resolutions or motions shall require the concurrence of a majority of all the President and Board of Trustees then hold- ing office. unless otherwise expressly provided by any other ordi- nance or statute governing the passage of any such specific reso- lution or motion: a. Resolutions or motions creating any liability against the Village of Mount Prospect. b. Resolutions or motions for the expenditure or appropriation of the money of the Village of Mount Prospect. 3. Proposed ordinances and resolutions shall be circulated amongst the President and Board of Trustees at least three (3) days prior to the meeting at which they are scheduled to be considered by the President and Board of Trustees. except that this provision may be waived upon the request of any two (2) members of the Board. C. Voting -- Declaration of the Vote: 1. For purposes of this paragraph, a majority shall be more than one- half G) of the President and Board of Trustees then hold- ing office. 2. As a general rule, no member of the President and Board of Trustees shall vote on a question in which he has a direct, personal. or pecuniary interest. In such case, the office of such person casting such "Present" or T1Pass" vote shall be deemed vacant. 3. While it is the duty of every member of the President and Board of Trustees who has an opinion on any question to express it by his vote, such member cannot be compelled to do so. a. Such member may prefer to abstain from voting. b. In such instances. a vote T1Present" or T1Pass" shall be consi- dered a vote on the prevailing side upon announcing the adop- tion or rej ection of a motion on the floor. SECTION 2.202. Order of Business (Regular Meetings Only). A. Promptly at the hour set by law on the date of each regular meeting. the Village President. Trustees, Village Clerk. and Village Manager shall take their places in the Board .Room of the Village Hall, unless notice for the meeting specifies another place. B. Immediately thereafter the business of the Board of Trustees shall be taken up in the order found in the written agenda circulated amongst the President and Board of Trustees prior to the meeting date. C . The said written agenda shall set forth the order of business substan- tially as follows: 1. Call to Order. 2. Roll Call. 3. Minutes. a. Minutes of preceding regular meeting. b. Minutes of preceding special meeting (s) . if any. 4. Bills. a. Approval of Bills. b. Monthly Financial Report, to be passed on -- subject to audit -- once each month for the preceding calendar month. -2- 5. Petitions and Communications. a. Citizens to be heard b. Documents to be read 6. Village Manager's Report. 7. Village President's Report (may include proclamations) . 8. Committee Chairman Reports. a. Building Committee ** b. Finance Committee * c. Fire and Police Committee ** d. Judiciary Committee ** e. Public Health and Safety Committee * f. Public Works Committee * * Formal Report due first regular meeting of each month ** Formal Report due second regular meeting of each month 9. Other Business. 10. Items to be Referred. 11. Committee Announcements. 12. Items for Information Only. 13. Adjournment. D. A waiver of the rules for the purpose of discussing an item not on the written agenda may be requested by any two (2) members of the Board and concurrence of a majority of all the President and Board members present. SECTION 2.203. Reading of Minutes of Previous Meeting. Unless a reading of the minutes of a previous Board Meeting is requested by a mem- ber of the Board of Trustees. such minutes may be approved without read- ing if the Clerk has previously furnished each Board member with a copy thereof. SECTION 2.204. Committees Reports. A. Standing Committees 1. The following shall be the Standing Committees of the Board of Trustees: -3- .I, '. a. Building. b . Financial. c. Fire and Police. d. Judiciary. e. Public Works. f. Public Health and Safety. 2. All Standing Committees shall: a. Consist of three (3) members each, including the Chairman. b . Be appointed by the Village President. c. Submit written monthly reports to the President and Board of Trustees prior to that regular meeting of the said Board at which the Committee shall report. d. Hold their meetings in the Village Hall upon proper legal notice. B. Special Committees may be created from time to time as directed by the President and Board of Trustees and shall consist of three (3) members each. including the Chairman; unless the Board shall otherwise direct. C. Nothing in this Section shall be so construed as prohibiting the Village President from calling a meeting of the Committee of the Whole consist- ing of all the President and Board of Trustees at any time upon proper legal notice. SECTION 2.205. Other Rules of Procedure. The following rules of pro- cedure shall govern the conduct of all regular, special. and committee meet- ings of the Board of Trustees. although these rules. other than those pre- scribed by statute. may be suspended at any time upon proper motion and consent of the majority of the President and Board of Trustees present at any meeting: A. Rule I: The President shall decide all questions of order. B. Rule II: 1. Trustees discussing a question shall address the President and no Trustee has the floor until recognized by the President. 2. No other person can address the Board unless being given recog- nition by the President. -4- C. Rule III: A roll call T1YeasTl and T1NaysTl shall be taken and recorded in the journal of proceedings (minutes) for all ordinances. resolutions, or propositions which create any liability against or obligation on the part of the Village. or for the expenditure or appropriation of its money. and in all other instances where requests therefor are made by any Trustee. D. Rule IV: Following any hearing of any matter before any other Commis- sion or Board of the Village of Mount Prospect. a detailed report of such Commission or Board including a recommended order or decision shall be forwarded to the President and Board of Trustees by such Commis- sion or Board. 1. Such report shall include a minority view and recommendation. if there is any. 2. At least one member of his Committee or the Chairman of the proper Standing Committee of the Board of Trustees shall be charged with reviewing the transcript of such hearing as well as such report of such Commission or Board prior to the time the Board of Trustees will ultimately decide the issues involved. 3. Any Standing Committee Chairman may at his own discretion pre- sent a matter for vote direct to the President and Board of Trustees prior to the matter being heard before his Committee. 4. At the meeting of the President and Board of Trustees, the Chair- man of a proper Committee may request that the report of such Commission or Board be referred to his Committee provided that he makes such request prior to the matter being heard before the Board of Trustees. The same privilege shall be accorded any other two Trustees of the Board; however, in addition, the privi- lege shall be extended to that time after a hearing before the Board of Trustees but prior to a vote being taken on the matter. 5. The President of the Board of Trustees shall limit oral argument to ten (10) minutes wherein such argument is made on behalf of petitioners appearing before the Board of Trustees with respect to any report of such Commission or Board. E. Rule V: At any time prior to the matter being heard before the Board of Trustees. any Committee Chairman can order any item referred to his charge to be taken up in his Committee, rather than to have it first considered by the full Board of Trustees for a final determination of the matter. F. Rule VI: Any Committee report to the Board can be deferred for final action thereon to the next regular meeting of the Board after the report is made upon the request of any two (2) Trustees present. G. Rule VII: 1. When a motion is before the Board. no other motion shall be in order but the following: -5- a. To adjourn. b. To lay on the table. c. To call the question. d. To postpone indefinitely. e. To postpone to a certain time. f. To amend. g. To send to Committee. 2. These motions are privileged and have precedence in the order in which they succeed each other in this Rule. 3. Motions to adjourn. to lay on the table, and to call the question shall be decided without debate. H. Rule VIII: A motion to adjourn is always in order. except: 1. When a member is in possession of the floor. 2. When the Yeas and Nays are being called. 3. When adjournment was the last preceding motion. 4. When it has been decided to call the question. J. Rule IX: 1. In all cases where the Rules hereinabove are not applicable. the Board shall be governed by parlimentary law as laid down in Roberts Rules of Order. Revised. 2. In all other cases where the Rules hereinabove are in conflict with Roberts Rules of Order. Revised. the former shall control the con- duct of the meeting. SECTION 2.206. Enforcement of Decorum. A. The Chief of Police or such member or members of the Police Depart- ment as he may designate shall be Sergeant at Arms at all regular and special meetings of the President and Board of Trustees. He shall car- ry out all orders and instructions given by the President for the pur- pose of maintaining order and decorum at the said meetings. Upon in- structions of the President, it shall be the duty of the Sergeant at Arms to place any person who violates the order and decorum of the meeting under arrest and cause him to be prosecuted under the provisions of this Code. the complaint to be signed by the President. -6- B. Any person found guilty of this Section shall be fined not less than Ten Dollars ($10.00) nor more than Five Hundred Dollars ($500.00) for each offense. SECTION 2.207. Reconsideration. A. Passage over Veto of President. 1. Every resolution and motion specified by statute and every ordi- nance which is returned to the Board of Trustees by the Village President shall be reconsidered by the said Board. 2. After such reconsideration. if two-thirds (2/3) of all the Trustees then holding office on the Board shall agree to pass an ordinance or resolution or a motion. it shall then be effective notwithstanding the President's refusal to approve it. B. The vote upon the adoption of an ordinance. motion, or resolution of the Board may be reconsidered at the same meeting at which the vote was taken or at the next regular meeting on motion of any Trustee not present at the time such ordinance, motion, or resolution was adopted, or on the motion of any Trustee previously voting on the prevailing side of such ordinance, motion, or resolution. However, no ordinance. motion, or resolution shall be rescinded except by the same number of votes which were required to pass the matter sought to be reconsidered. C. Rescinded Action -- Special Meetings Only: No vote of the President and Board of Trustees shall be reconsidered or referred at a special meeting, unless there are present at that special meeting as many of the President and Board of Trustees as were present when the vote was originally taken. TI SECTION TWO: That this Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. AYES: 5 NA YS: 0 PASSED and APPROVED this 19th day of February, 1974. ~ Village President ATTEST: ~ 04.,4,.- Village Clerk -7-