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HomeMy WebLinkAbout10/13/2005 FC minutes FINANCE COMMISSION DRAFT MINUTES OF THE MEETING OCTOBER 13, 2005 VILLAGE HALL BUILDING DRAFT I. CALL TO ORDER The meeting was called to order at 7:00 p.m. Those present included Chairman Charles Bennett and Commissioners Vince Grochocinski, John Kellerhals, Tom Pekras, Rich Micelli, Ann Smilanic and Lee Williams. Also present were Village Manager Michael Janonis, Assistant Village Manager David Strahl, Director of Community Development Bill Cooney, Deputy Director of Community Development Ellen Divita, Director of Human Services Nancy Morgan, Deputy Director of Human Services Jan Abernathy, Information Technology Director Joan Middleton, Director of Finance David Erb, and Deputy Director of Finance Carol Widmer. Finance Administrative Assistant Lisa Burkemper was absent. II. ApPROVAL OF MINUTES Commissioner Tom Pekras motioned to approve the minutes of September 22, 2005. Commissioner Lee Williams seconded the motion. Discussion took place regarding the comments in the minutes regarding the workshop of the Village Board which several Finance Commissioners attended. Commissioners Smilanic and Kellerhals commented about the process followed at the workshop and Village Manager Janonis explained why various procedures were followed. There being no recommended changes to the minutes, the motion to approve was called to a vote, and the minutes were accepted as presented. III. REVIEW OF THE PROPOSED 2006 VILLAGE BUDGET Overview Village Manager Mike Janonis began the review of the 2006 budget by commenting about the review process and indicating follow up would be provided if commissioners wanted more in depth information on any budget topic. He also indicated that the addition of the Property Maintenance Inspector had been inadvertently omitted from the budget and this would be corrected in next drafts. In addition, Manager Janonis indicated that a balanced budget would normally be presented, but because of the uncertainty of direction on the key issue of revenue enhancements, the proposed budget is being presented at this time with a deficit for the year in the general fund pending decisions by the Village Board. Expenditures are included as proposed including the addition of several staff positions. Director of Finance David Erb presented the introduction to the budget including the time table for budget review and various exhibits regarding summary information and an overall explanation of the budgeting process for revenues and department expenditures. Commissioner Kellerhals asked about the process used to obtain the 2007 forecast budget and Director Erb explained it was not a straight percent increase but a reasoned projection following many of the same concepts and assumptions used in the 2006 budget modified for known or anticipated changes in factors governing the level of expenditures and revenues. Commissioners Micelli and Kellerhals questioned Director Erb about the costs of energy in the budget and Director Erb explained that the budget had been adjusted to the extent possible for the generally expected increases we are seeing in the markets for these commodities. Communitv Develooment Director Bill Cooney and Deputy Director Ellen Divita presented the budget for the Community Development Department which would include the new staffing position of the Property Maintenance Inspector. Chairman Bennett commented that the Commission would appreciate having a more formal justification for this new position. Commissioner Pekras inquired as to the enforcement process and the possibility of fines, and Deputy Director Divita explained that the revenue from fines would be minimal as the intent is to obtain compliance, and in many cases to correct social problems and obtain appropriate help for those experiencing property maintenance problems. Commissioner Kellerhals commented that he wished to pass along compliments expressed by his neighbor regarding the outstanding work of two building inspectors on the neighbor's recent home remodeling. -~~..,~,.7"'"_".","'~"""""""""""""'^"''''-___''''''.'"'''''''''''''''''''"~''''''~''"";""'''''>;'''"''''''=~_''==='''=.O.'.'""-,,,._<.,,=.-...-=,,,,,,.,,,,_,=,,,,,"<=,,,..,,.,,,,,,.....,=_.,~,.....,....'_~....,.,..____,___~__"____.._.____.___...... ~ Human Services Director Nancy Morgan and Deputy Director Jan Abernathy presented the budget for the Human Services Department. Specific discussions were held regarding the flu shot program and the new Medicare Drug Program. Various Commissioners noted the small increase in the department's budget and complemented the presenters on the work they do for the less fortunate in our community. Villaze Administration Village Manager Mike Janonis, Assistant Village Manager Dave Strahl and Director ofIT Joan Middleton presented the various portions of the budget under the heading of Village Administration. Commissioner Kellerhals inquired if the administration had considered modifying many of the various fringe benefits available to Village employees to simplify the process and bring the Village more in line with the private sector. Manager Janonis explained the long standing existence of many of these benefits and the fact that many of them are included in union negotiated contracts. Also, the fact that many surrounding communities offer these benefits to their employees means that the elimination of these benefits would tend to make it more difficult to attract and retain qualified individuals to work for the Village. Finance Department and Non-Deoartmental Director David Erb and Deputy Director Carol Widmer presented the Finance Department budget and the various non- departmental expenses: Debt Service, Pensions and Insurance. Commissioner Kellerhals indicated that he would like to obtain a more in depth understanding ofthe debt financing in the Village and Director Erb expressed his willingness to provide whatever information and briefing might be desired. IV. CHAIRMAN'S REpORT There was nothing to report. V. FINANCE DIRECTOR'S REPORT There was nothing to report. VI. OTHER BUSINESS There was nothing to report. VII. NEXT MEETING: OCTOBER 20. 2005 There being no further business to come before the Finance Commission, Commissioner LeeWilliams motioned to adjourn which was seconded by Commissioner Tom Pekras. The motion passed and the meeting was adjourned at II :35 p.m. Respectively submitted, Vincent Grochocinski Secretary, Finance Commission 2 '__',..,'..".......""._."..'.'e"""'""'__.<.~~._=-___'=."..,"""~=""'^==~"",.."""="~.::.,_,..,.,,,,.'""=:"""',....."""""<~=~~"'f"''''''''~~.''r...''........''',...'''''''"''''''''_,_~,..---..,~_~,_,.___._~_..._._.._~..."