HomeMy WebLinkAboutRes 40-84 08/07/1984
RESOLUTION NO. 40-84
A RESOLUTION ESTABLISHING RULES AND PROCEDURES FOR
IMPLEMENTATION OF THE
ILLINOIS FREEDOM OF INFORMATION ACT
EREAS, in the fall of 1983, the Governor of the State of
llinois certified legislation creating the Illinois "Freedom
f Information Act" (House Bill 234, P.A. 83-1013) to take
ffect July 1, 1984; and
EREAS, such Act is intended to allow all persons access to
ull and complete information regarding the affairs of State
nd local government and the official acts and policies of
,hose who represent them as public officials and public
mployees; and
EREAS, pursuant to Section 2(g) of said Act, each public
ody may promulgate rules and regulations in conformity with
he provisions of the Act pertaining to the availability of
ecords and procedures to be followed; and
EREAS, the Mayor and Board of Trustees have determined that
t is in the best interest of the Village to promulgate rules
nd procedures regarding access to Village records, including
he times and places where such records will be made available
nd the persons from whom such records may be obtained.
OW, THEREFORE, BE IT RESOLVED BY THE MAYOR, AND BOARD OF
RUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
ECTION ONE: It is the policy of the Village of Mount Prospect
at a persons are entitled to full and complete information
egarding the affairs of Village Government. The Village will
ake available for inspection or will provide copies of all
, blic records upon request, unless such records are specifically
empted by Section Seven of the Illinois Freedom of Information
ct. This policy shall not extend to requests which would
.isrupt the duly undertaken work of the Village or violate
dividual privacy, or those requests which are intended to
rther a commercial enterprise.
CIION TWO: The Village will comply with \olritten requests
r pub ic records within seven (7) working days after receipt
f such request, or will notify such person within the same
'me period of the Village's decision to deny the request.
the event that the Village cannot fill the request within
e seven (7) working day period, the Village will notify the
rson making the request that an additional seven (7) days
'11 be required to comply with the request. Such notification
'11 include the specific reason for the delay as provided
the Illinois Freedom of Information Act.
CTION THREE:
Denial of Requests.
When a request for Village records is' denied, the Village
will notify the person making the request in writing.
This notification will contain the following:
1.
The reason for denial, including the specific
provision in the Illinois Freedom of Informa-
tion Act on which the denial is based.
2.
The name and title of the person responsible
for the denial.
3.
The right to appeal such denial.
B.
Persons who are denied their request for access to
public records may appeal this decision to the President
of the Mount Prospect Board of Trustees, who will make
a decision to either affirm the denial of disclosure
or to allow disclosure within seven (7) working days
after the notice of appeal is filed. Such notice of
appeal must be filed within fourteen (14) working days
of notification of denial. If the decision to deny
the request is affirmed by the President of the Board
of Trustees, the person making the request has a right
to appeal this decision to the Circuit Court of Cook
County.
SECTION FOUR:
Procedures for Requesting Access to Village Records.
A.
B.
C.
Oral requests for access to Village records must be
made in person. Such request must be made at the
appropriate Village office during normal working
hours.
All written requests for access to Village records
and all requests for certified copies of Village
records must be mailed to the Village Clerk at the
following address: Office of the Village Clerk,
Village of Mount Prospect, 100 South Emerson Street,
Mount Prospect, Illinois 60056.
Persons requesting access to Village records must
specify the following:
1.
The name and address of the person making
said request.
2.
The name of the specific document or
documents requested.
The type of access desired (e.g., inspec-
tion, photocopy, certified copy, etc.).
3.
SECTION FIVE:
Fees.
A.
Persons requesting Village records shall be charged
for the actual costs incurred in reproducing, certify-
ing or otherwise providing the requested public
record, according to the following schedule:
1. Photocopies $ .25 per page
2. Certified Copies 1.00 per document
3. Computer Printouts .25 per page
4. Printed Documents:
a. Village Code 25.00
b. Building' Code (Ch. 21) 5.00
c. Development Code (Ch.16) 5.00
d. Zoning Ordinance (Ch.14) w/map 10.00
e. Zoning Map 3.00
f. Village Budget 10.00
g. Landlord/Tenant Ordinance
Pamphlet .25
h. Comprehensive Plan w/map 7.00
i. Comprehensive Map 2.00
j. Copy of Plat on Paper 2.00
k. Copy of Plat on Mylar 1.00 per square foot
B.
If a request is made in person, all fees must be paid
upon receipt of the requested document. Persons making
written requests for copies of public records shall
be billed for all applicable fees and postage.
C.
The Village may waive fees where a waiver of the fees
is determined to be in the public interest.
SECTION SIX: The Village shall maintain and make available
for inspection and copying, and send through the mail, if
requested, the following information:
A.
A reasonably current list of all types or categories of
records under the Village's control. This list shall
be reasonably detailed in order to aid persons in
obtaining access to Village records. This list shall
include a description of public records stored by
means of electronic data processing which may be
obtained in printout form upon request.
A brief description of the Village organization which
will include, but not be limited to, a short summary
of its purpose, a block diagram which illustrates
functional subdivisions, current operating budget,
the number and location of its separate offices, the
approximate number of full and part-time employees and
the identification and membership of the Village Board
and all commissions and committees which operate in
an advisory capacity relative to the operation of the
Village.
SECTION SEVEN: This Resolution shall be in full force and
effect from and after its passage and approval in the manner
provided by law.
B.
AYES:
NAYS:
ARTHUR, FLORaS, MURAUSKIS, VAN GEEM
ABSENT: FARLEY
WATTENBERG
PASSED and APPROVED this,
7th day of
, 1984.
AUGUST
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Mayor ¡ I
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ATTEST:
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Village Clerk