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HomeMy WebLinkAbout12/19/1995 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT DECEMBER t9, 199~ CALL TO ORDER Mayor Farley called the meeting to order at 7:35 P.M. CALL TO ORDER ROLL CALL ROLL CALL Present upon roll call: Mayor Gerald Farley Trustee George CloWes Trustee Richard Hendricks Trustee Michaele Skowron Trustee Irvana Wilks Absent: Trustee Timothy Corcoran Trustee Paul Hoefert INVOCATION The invocation was given by Mayor Farley. INVOCATION APPROVAL OF MINUTES Trustee Clowes, seconded by Trustee Wilks, moved to approve APPROVE minutes of the regular meeting of the Village Board held MINUTES December 5, 1995. Upon roll call: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion carried. APPROVAL OF BILLS Trustee Wilks, seconded by Trustee Clowes, moved to APPROVE approve the following list of bills: BILLS General Fund $1,140,573 Refuse Disposal Fund 71,911 Motor Fuel Tax Fund 18,358 Community Development Block Grant Fund 66,594 Debt Service 2,500 Capital Improvement Fund 38,743 Downtown Redev. Const. Fund 60,601 Police & Fire Building Const. 11,475 Flood Control Construction Fund 18,967 EPA Flood Loan Construction Fund -- Street Improvement Construction Fund -- Water & Sewer Fund 83,085 Parking System Revenue Fund 1,868 Risk Management Fund 76,230 Vehicle Replacement Fund 6,973 Vehicle Maintenance Fund 62,472 Flexcomp Trust Fund 12,083 Escrow Deposit Fund 21,437 Police Pension Fund -- Firemens Pension Fund -- Benefit Trust Funds -- $1,693,870 Upon roll call: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion carried. \ BUDGET REPORT Trustee Skowron, seconded by Trustee Clowes, moved to accept the Budget Report for the period May 1, 1995 through November 30, 1995, subject to audit. Upon roll cell: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion cerried. MAYOR'S REPORT POLICE OFFICERS Mayor Farley and Police Chief Ron Pavlock presented the results OF THE YEAR of the Police Department Awards Committee relative to Officer of the Year and Runners-Up, as follows: Sharing the honor of Officer of the Year are Officer William Roscop and Officer John Wagner. The Runners-Up were Officer Michael Jolie, Officer Maureen Nickl and Investigator Kimberley Nagel. PRESENTATION: Mayor Farley and Laura Luteri, representing the Special Events HOLIDAY DECORATION Commission presented awards to the following residents and/or CONTEST WINNERS businessmen for their outstanding holiday decorations: Grand Prize Winner The Wozniak Family 400 Craig Court Best Religious The Junokas Family 613 N. Wille Street Best Use of Lights The Seidel Family 350 S. We Go Trail Holiday Fun The Jacobs Family 702 E. Elderberry Christmas Fantasy The Ziemba Family 1504 Barberry Lane Best Block Verde between Michael & Bonita Best Business Superior Car Wash Elmhurst & Algonquin Best Multi-Family The Wynard Home 280 North Westgate Road #231 The Perham Home 501 West Dempster HOLIDAY Mayor Farley presented a Resolution that expressed holiday WISHES wishes. RES. NO. 39-95 Trustee Clowes, seconded by Trustee Skowron, moved for passage of Resolution No.39-95 A RESOLUTION FOR THE HOLIDAY SEASON Upon roll call: Ayes: Clowes, Hendricks, Skowron, Wilks, Farley Nays: None Motion cerried. Page 2 - December 19, 1995 Mayor Farley noted that there were no appointments. APPOINTMENTS COMMUNICATIONS AND PETITIONS, CITIZENS TO BE HEARD ..--..Mr. Warner, 709 Ironwood, stated that he and his neighbors had STIMSONITE received correspondence from the Village staff informing them that ZBA 14-CU-95 the pending Zoning Board of Appeals case before the Village Board had been deferred until the January 2, 1996 meeting of the Village Board. Mr. Warner stated that this is the second time this matter has been deferred and asked that the Village make a decision on this matter so he and his neighbors did not have to continue attending meetings on this matter. Mayor Fadey stated that the Petitioner had requested this matter be deferred another 2 weeks in order to give Trustees and interested residents sufficient time to tour their existing facility in Niles. OLD BUSINESS An Ordinance was presented for second reading that would amend AMEND CH. 23 Chapter 23 by banning the .sale of firearms and ammunition in BAN SALE OF the Village. FIREARMS Mayor Farley noted that the Ordinance being proposed has been amended to exclude BB guns and pellet guns and provides for the transportation of firearms in the appropriate manner as well as regulating the sale of firearms on a commercial basis only. Trustee Skowron, seconded by Trustee Hendricks, moved for passage of Ordinance No. 4767 AN ORDINANCE AMENDING CHAPTER 23 OF THE VILLAGE CODE PROHIBITING THE COMMERCIAL SALE OF FIREARMS AND AMMUNITION IN THE VILLAGE Upon roll call: Ayes: Skowron, Farley Nays: Clowes, Hendricks, Wilks Motion failed Trustee Clowes, seconded by Trustee Hendricks, moved to reconsider RECONSIDER the action taken to adopt the Ordinance banning the sale of firearms and ammunition in the Village. Upon roll call: Ayes: Clowes Nays: Hendricks, Skowron, Wilks, Farley Motion failed. It was noted that either TruStee Corcoran or Trustee Hoefert, as absent members of the Village Board, may make a motion to reconsider this item at the next regular meeting on January 2, 1996. Page 3 - December 19, 1995 ZBA 14-CU-95 ZBA 14-CU-95, 800 Biermann Court DEFERRAL As mentioned earlier in this meeting, at the request of the 800 BIERMANN CT. Petitioner, the second reading of an Ordinance granting a Conditional Use to allow a plastic processing facility in an I-1 Zoning District located within the Kensington Center for Business was deferred to the January 2, 1996 meeting. Trustee Hendricks asked that staff give notice to elected officials when it involves an agenda item, noting that he had not been informed this matter was being deferred. Mayor Farley stated that the request had been received from the Petitioner the day before and official notification was not given to members of the Board. Mayor Farley stated that adequate notice and information relative to matters like this would be provided to elected officials in the future. Trustee Wilks asked if Stimsonite Corporate could provide a letter of commitment stating that if their request is granted they would inStall vents away from the residential area to the north. Trustee Wilks also noted that the Village Code prohibits noxious odors and that should be a safeguard to eliminate fears of the residents. 1996 BUDGET Mayor Farley celled the Public Hearing to order at 9:08 P.M.to PUBLIC HEARING consider the adoption of the 1996 budget, celled pursuant to proper legal notice having been published in the Mount Prospect Daily Herald on December 7, 1995. It was noted that the agenda indicates the two abatement Ordinances and the two Ordinances adopting the levies are first readings, which is incorrect, inasmuch as those Ordinances were presented for first readings at the December 5th meeting and the minutes reflect that fact. The Ordinances noted are actually presented for second readings. Mayor Farley noted that based on previous discussions relative to adoption of the budget and with the absence of two Trustees, it appeared that the 1996 Budget would not receive the 4 votes required for passage of this Ordinance. It was also noted that, by law, the budget must be adopted no later than the 4th Tuesday of December. Mayor Farley called a brief recess in order to ascertain the availability of members of the Village Board to attend an adjourned meeting in order to consider the adoption of the 1996 budget and remaining Ordinances. RECESS The meeting was recessed at 9:15 P.M. RECONVENE Mayor Farley reconvened the meeting at 9:25 P.M. Present upon roll cell: Mayor Farley Trustee Clowes Trustee Hendricks Trustee Skowron Trustee Wilks Mayor Farley requested audience input as part of the Public Hearing called earlier in the meeting. Page 4 - December 19, 1995 Frank Vlazny, 2103 Jody Court, expressed concern as to building up reserves in various accounts and how these reserves are used, supported the policy that residents benefiting from a major project should pay for that improvement, and supported going to referendum for major projects. Trustee Clowes stated that he supported going to referendum for approval of the residents prior to undertaking any large budget item. Trustee Clowes also stated that since it has been mentioned that there is no intention to spend the $1,000,000 included in the budget for renovation of the Village Hall, he did not support that amount being included in the 1996 budget. Trustee Skowron, seconded by Trustee Wilks, moved to adjourn ADJOURN this meeting to Saturday, December 23, 1995 at 9:00 A.M. for the ITEM/MEETING purpose of continuing the Public Hearing on the proposed adoption TO DEC. 23, 1995 of the 1996 Budget for Village as well as the Ordinance adopting the 1996 Budget. Upon roll call: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion carried. Ordinance were presented that would abate the levy for ABATE LEVY municipal purposes and Special Service areas and to adopt the levy for Special Service Areas. It was noted that while these Ordinances are actually being presented for 2nd readings, however, the agenda shows it as a first reading, therefore it was decided to waive the second readings. Trustee Clowes, seconded by Trustee Wilks, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion carried. Trustee Clowes, seconded by Trustee VVilks, moved for passage ORD.NO. 4767 of Ordinance No. 4767 AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING MAY 1, 1995 AND ENDING DECEMBER 31, 1995. Upon roll call: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion carried. Page 5 - December 19,1995 ABATE SPECIAL Trustee Clowes, seconded by Trustee Wilks, moved to waive the SERVICE AREA rule requiring two readings of an Ordinance NUMBER ONE LEVY Upon roll cell: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion cerried. ORD.NO. 4768 Trustee Clowes, seconded by Trustee Wilks, moved for passage of Ordinance No. 4768 AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR UNLIMITED TAX BONDS OF SPECIAL SERVICE AREA NUMBER ONE OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING MAY 1, 1995 AND ENDING DECEMBER 31, 1995 Upon roll cell: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion cerried. PUBLIC HEARING PUBLIC HEARING TAX LEVY Mayor Farley celled a Public Hearing to order at 9:35 P.M., which Public Hearing was called pursuant to proper legal notice having been published in the Mount Prospect Journal on December 6, 1995, for the purpose of considering the proposed tax levy for fiscel year January 1, 1996 through December 31, 1996. Frank Vlazny, 2103 Jody Court, stated that he did not support the inclusion of the $1,000,000 for renovation to the Village Hall. ADJOURN ITEMS/ Trustee Wilks, seconded by Trustee Skowron, moved to adjourn MEETING TO this meeting for the purpose of continuing the Public Hearing of DEC. 23, 1995 the proposed levy as well as adopting the Ordinance authorizing the levy and collection of taxes for corporate and municipal purposes of the Village for fiscel year May 1,995 through December 31, 1995 at the adjourned meeting on Saturday, December 23, 1995 at 9:00 A.M. Upon roll call: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion cerried. ADOPT LEVY: Trustee Clowes, seconded by Trustee Skowron, moved to waive SPECIAL SERVICE the rule requiring two readings of an Ordinance. AREAS Upon roll cell: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion cerried. Page 6 - December 19, 1995 Trustee Clowes, seconded by Trustee Skowron, moved for passage ORD.NO. 4769 of Ordinance No. 4769 AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER ONE, SPECIAL SERVICE AREA FIVE AND SPECIAL SERVICE AREA NUMBER SIX OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING MAY 1, 1995 AND ENDING DECEMBER 31, 1995 Upon roll cell: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion carded. NEW BUSINESS A Resolution was presented that would authorize appropriating Motor MFT FUNDS Fuel Tax Funds for the purpose of providing general maintenance GENERAL operations for 1996 in the amount of $202,570.00. MAINTENANCE Trustee Skowron, seconded by Trustee Clowes, moved for passage RES.NO. 40-95 of Resolution No. 40-95 A RESOLUTION APPROPRIATING MOTOR FUEL TAX FUNDS (General Maintenance- 1996) Upon roll call: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion carried. VILLAGE MANAGER'S REPORT Village Manager Michael E. Janonis presented the following recommendations. Based on previous performance and satisfaction with their THIRD PARTY performance, it was the recommendation of the administration ADMINISTRATOR: that the Village extend the agreement with Harrington/Brookfield 1996 MEDICAL for 1996 reflecting an increase of 1.9%, for an approximate cost of $56,296.00. It was noted that the cost is based on the number of participants in the program. Trustee Wilks, seconded by Trustee Clowes, moved to concur HARRINGTON/ with the recommendation of the administration and extend the BROOKFIELD agreement with Harrington/Brookfield as the Third Party Administrator for 1996 for a cost of approximately $56,296.00. Upon roll call: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion carried. Mr. Janonis presented a recommendation to accept the proposal STOP-LOSS from the current Stop-Loss Insurance provider, Lexington Insurance INSURANCE Company which would provide for $60,000 stop-loss with a lifetime maximum of $2 million at an estimated premium of $158,639 in 1996. Page 7 - December 19, 1995 LEXINGTON Trustee Wilks, seconded by Trustee Clowes, moved to concur INSURANCE with the recommendation of the administration and accept the COMPANY proposal from Lexington Insurance Company for $60,000 stop-loss at an estimated premium of $158,639. Upon roll call: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion carried. WORKERS' Mr. Janonis presented a recommendation to continue utilizing the COMP services of Johnson & Higgins to provide Workers' Comp and Liability Insurance for a three year period at a cost of $101,288 per year. jOHNSON & Trustee Clowes, seconded by Trustee Skowron, moved to concur HIGGINS with the recommendation of the administration and accept the 3- year proposal from Johnson & Higgins to provide Workers' Comp and liability insurance at a cost of $101,288 per year. Upon roll cell: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion carried. PROPERTY The Village Manager presented a recommendation to accept the INSURANCE proposal received from Arkwright Insurance Company to provide the property insurance for the Village for 1996 with the premium costing approximately $30,965.00 per year. Trustee Clowes, seconded by Trustee Skowron, moved to concur with the administration and accept the proposal submitted by Arkwright Insurance Company for a 3 year commitment with the premium to cost approximately $30,965.00 per year. Upon roll call: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion carried. DEPOSITORY A Resolution was presented that would authorize banking and RESOLUTION authorized signatures with NBD Bank in conjunction with Custard Claims Management Services, Inc. as the Village's TPA for workers' comp insurance. RES.NO. 41-95 Trustee Wilks, seconded by Trustee Clowes, moved for passage of Resolution No. 41-95 A RESOLUTION AUTHORIZING NBD AS A DEPOSITORY FOR THE VILLAGE (Acct. 465010132418) Upon roll call: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion carried. TELEPHONE SYSTEM Mr. Janonis presented a proposal to waive the bidding procedure and authorize the purchase of equipment from Fujitsu Business Page 8 - December 19, 1995 Communications Systems, which equipment is compatible with the existing telephone system used by the Village Hall and the other municipal buildings. This update, at a cost not to exceed $144,000, was included in the original plan to make all equipment compatible with the existing system, but due to financial considerations, would be completed in phases. Trustee Skowron, seconded by TruStee Wilks, moved to concur FUJITSU with the recommendation of the administration to waive the bidding COMMUNI- procedure and authorize the implementation of the telephone system CATIONS update from Fujitsu Business Communications Systems at a cost not to exceed $144,000.00. Upon roll call: Ayes: Clowes, Hendricks, Skowron, Wilks Nays: None Motion carried. The Village Manager reminded members of the Board and residents that Village Hall will be closed on Monday, December 25th in observance of Christmas Day. ANY OTHER BUSINESS Trustee Clowes welcomed two new businesses which opened at 214 NEW South Emerson, the Emerson School of Fine Arts and Scurry Craft BUSINESSES Engraving. Trustee Clowes also announced that state legislation was ALCOHOL: recently adopted prohibiting minors drinking in the presence MINORS of an adult, however, our local regulations does permit that action. Trustee Clowes stated that he has asked our attorney if the state preempts our local regulations and if so whether that section of the Code be amended. Trustee Clowes expressed his concam relative to whether the 1000 W. CENTRAL Mount Prospect Park District has or will apply for appropriate PARK DISTRICT zoning if they acquire the building at 1000 West Central Road. Trustee Clowes asked that the subject of increasing the salary INCREASE for an elected official be discussed during the appropriate SALARIES: time frame prior to the 1997 election. VILLAGE BOARD Mayor Farley adjourned the meeting at 10:34 P.M. with the ADJOURN meeting to be reconvened on Saturday, December 23rd at 9:00 A.M. RECONVENE ADJOURNED MEETING Mayor Farley called the adjourned meeting of December 19, 1995 to order at 9:04 A.M. on Saturday, December 23, 1995. Present upon roll call: Mayor Farley Trustee Clowes Trustee Corcoran Trustee Hoefert Trustee Hendrlcks Trustee Skowron Trustee Wilks Page 9 - December 19 & 23, 1995 Mayor Farley noted that the Public Hearing to consider the adoption of rthe budget for 1996 was still open. Trustee Clowes asked that the $1,000,000 included in the budget for Village Hall renovation be deleted, noting that it was mentioned that those funds would probably not be spent. Mayor Farley stated that a majodty of the Village Board wanted it left in the budget. Trustee Corcoren stated that no determination has been made relative to renovations to the Village Hall and suggested that the $1 million remain in the budget. There being no further participation on the adoption of the 1996 budget, Mayor Farley declared the Public Hearing closed at 9:07 A.M. ORD.NO. 4770 Trustee Hoefert, seconded by Trustee Skowron, moved for passage of Ordinance No. 4770 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR COMMENCING JANUARY 1, 1996 TO DECEMBER 31, 1996 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE Upon roll call: Ayes: Corooren, Hoefert, Skowron, Wilks Nays: Clowes, Hendficks Motion carried. ADOPT LEVY Mayor Farley noted that the Public Headng for the purpose of considering the adoption of the lew was still open and asked if there was audience participation in the Public Headng being conducted to consider the adoption of the levy for municipal purposes. There being none, Mayor Farley closed the Public Hearing at 9:11 P.M. Trustee Wilks, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an Ordinance, inasmuch as the agenda inadvertently stated it was presented for a first reading instead of the proper second reading. Upon roll call: Ayes: Clowes, Corcoren, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. ORD.NO. 4771 Trustee Wilks, seconded by Trustee Hoefert, moved for passage ~"'. of Ordinance No. 4771 AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING MAY 1, 1995 AND ENDING DECEMBER 31, 1995 Upon roll call; Ayes; COrcoran, Hoefert, Skowron, Wilks Nays: Clowes, Henddcks Motion carried. Page 10 - December 19 & 23, 1995 AN SALE OF Trustee Corcoran noted that a legal opinion prepared by Attorney FIREARMS Hill noted that a motion to reconsider can only be once on an issue and since a motion to reconsider was made at the December 19th meeting, a Trustee absent at the time the vote was taken cannot make a motion to reconsider the same issue. Trustee Corcoran expressed disappointment that he was unable to be present to vote on the issue or to reconsider this matter. He also stated that this matter may be a subject for a referendum question for the residents to decide. Trustee Clowes and Trustee Hoefert stated that if this matter is to be brought back to the Board for further consideration they supported bringing it back at a Committee of the Whole meeting, Trustee Skowron suggested a poll of the Board be taken to see if there was support by a majority of the Board members as to whether this matter should be brought back for further action. ADJOURN ADJOURN Mayor Farley adjourned the meeting at 9:40 A.M. Carol A. Fields Village Clerk Page 11 - December 19 & 23, 1995