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HomeMy WebLinkAboutRes 55-99 12/07/1999 SD VWL 12/2/99 RESOLUTION NO. 55-99 A RESOLUTION AUTHORIZING A REPRESENTATIVE OF THE VILLAGE OF MOUNT PROSPECT TO SIGN GRANT DOCUMENTS RELATIVE TO A STORMWATER MANAGEMENT AND FLOOD CONTROL PROJECT. WHEREAS, application provisions for grants from the Illinois First program for public works improvements require that the Village of Mount Prospect authorize a representative to sign the grant application forms and supporting documents for all eligible projects; and WHEREAS, the Village of Mount Prospect designates the Village Manager as the authorized representative of the Village of Mount Prospect to sign grant documents in conjunction with the Stormwater Management and Flood Control Project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect do hereby designate the Village Manager of the Village of Mount Prospect to sign grant documents from the Illinois First program in conjunction with the Stormwater Management and Flood Control Project C173177. SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Corcoran, Hoefert, Lohrstorfer, Necchi, Skowron, Wilks NAYS: None ABSENT: None PASSED and APPROVED this 7th day of December ,1999. ATTEST: Mayor Village Clerk ILLINOIS ENVIRONMENTAL PROTECT]ON AGENCY 1021 NORTH GR,\HO AVENUE EAST, P.O. Box 19276, S?RING?i~LD, ILLINOIS 62794-9276 THOMAS V. SKINNER, DIRECTOR 217/782-2027 FEB 14 20 0 Mr. Michael E. Janonis, Manager Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056-3220 Re: Illinois First Grant/Village of Mount Prospect/C 173177 Dear Mr. Janonls: Congratulations on the receipt of this Grant Agreement. Attached is your copy of the executed Agreement. The source of funds for this grant is a one-time only appropriation. The Agency has initiated the processing of your payment request and you should receive the funds in the near future. Should you have any questions3 please contact Roger Vollbracht of the Infrastructure Financial Assistance Section at the above telephone number; Sincerely, Thomas V. Skinner Director TVS:RDV:mw/Tm00011901 ~'~ Attachment 1 cc: Clerk, Village of Mount Prospect Glen Andler, Director of Public Works VlLL ,GE PRINTED ON RECYCLED PAPER GRANT AGREEMENT GR. NUMBER State of Illinois Grant, Pursuant to the appropriation of state funds, Illinois EnvironmentaJ Protection C173177 Agency, Bureau of Water, P.O. Box 19276, Springfield, Illinois 62794-9276. PART I GENERAL INFORMATION I. GRANT ADMINISTRATION DATA A. GRANT TYPE B. STEP Illinois First I (), 2 (X), 3 (X) 2. GRANTEE ORGANIZATION A. NAME/ADDRESS/COUNTY B. GRANTEE CONTACT (Name and Title) Village of Mount Prospect Michael E. Janonis, Manager 100 South Emerson Street C. AREA CODE/TELEPHONE NUMBER Mount Prospect, illinois 60056-3220 847/392-6000 Cook County D. CONSULTANT (Firm Name and Terephone Number) NA PART II PROJECT DESCRIPTION The proposed project consists of a stormwater management and flood control project located in the Wedgewood Subdivision of the Village of Mount Prospect. The work will include the construction of storm sewers, culvert installations, ditch cleaning and improvements, earthwork and grading. (i-I~1=:1~ c~Ai i i:=1-1 TMI:= ~ GRANT AGREEMENT CONTINUED ON I~AGE 2 ,~ C173177 Illinois First Grant Conditions 1. Scope of Work By acceptance of this grant offer, the recipient hereby agrees that the funds awarded under this grant will be expended or legally obligated within two years from the date of award for the purposes identified in Section 83 of Public Act 91-20 which reads as follows: This appropriation is from the Fund for Illinois' Future to the Environmental Protection Agency for grants to units of local government, educational facilities, and not-for-profit organizations for infrastructure improvements, including but not limited to planning, construction, reconstruction, renovation, equipment, utilities and vehicles. Date of award is considered to be the date the Director of the Illinois Environmental Protection Agency signs the grant agreement (see Part IV of the grant agreentent for this date). 2. Project Approval The award of grant assistance does not imply approval by this Agency for the proposed scope of work. The recipient must apply for and receive appropriate Agency permits prior to initiating construction. 3. Project Schedule For the purposes of this agreement, the start date will be the date that the grant is awarded to the recipient and the complete date will be two (2) years from this date. 4. Payment Subject to the appropriation of funds by the General Assembly, a payment for the full amount 0fthe grant will be processed after the grant agreement is signed by the Director. All funds including any interest earnings which remain unexpended at the completion of this grant agreentent shall be returned to the State within 45 days. 5. Kequired Sign-Offs By acceptance of this offer, the recipient provides assurance that grant funds will not be expended for construction prior to the receipt of environmental sign-offs as required under State statute from the Historic Preservation Agency, Department of Natural Kesources and Department of Agriculture. 6. Project Certification By acceptance of this offer, the recipient provides assurance that all grant funds plus any interest earmngs will be expended for the purposes intended in Special Condition I above in accordance with all applicable federal, state and local law and agrees to provide a written certification to that effect upon completion of the project. 7. Access a) The Agency and any persons designated by the Agency shall at all reasonable times have access to the premises where any portion of the project for which the grant was awarded is being performed. Subsequent to cessation of grant support Agency personnel or any authorized representative shall at all reasonable times have access to the project records and to the project site, to the full extent of the grantee's right to access. b) Any contract entered into by the grantee for work, and any subagreement thereunder, shall provide for representatives of the Agency to have access to the work whenever it is in preparation or progress and that the contractor or subcontractor will provide proper facilities for such access and inspection. Such contract or subagreement must also provide that the Agency or any authorized representative shall have access to any books, documents, papers, and records of the contractor or subcontractor which are pertinent to the project for the purpose of making audit, exam/nation, excerpts, and transcriptions thereo£ 8. Audit and Records a) The recipient shall maintain books, records, documents, reports, and other evidentiary material and accounting procedures and practices that conform to generally accepted government accounting standards in accordance with the American Institute of Certified Public Accountants Professional Standards. I) The receipt and disposition by the grantee of all assistance received for the project, including both State assistance and any matching share or cost sharing; and 2) The costs charged to the project, including all direct and indirect costs of whatever nature incurred for the performance of the project for which the grant has been awarded. The foregoing constitute "records" for the purposes of this condition. b) The recipient's facilities, or such facilities as may be engaged in the performance of the project for which the grant has been awarded, and the recipient's records shall be subject at all reasonable times to inspection and audit by the Agency or any authorized representative. c) The recipient shall preserve and make his records available to the Agency or any authorized representative: 1) Until expiration of 3 years from the date of project certification under Special Condition 6 of this grant, and 2) For such longer period, if any, as is required by applicable statute or lawful requirement. d) Records which relate to litigation or the settlement of claims ar/sing out of the performance of the project for which this grant was awarded, or costs and expenses of the project as to which exception has been taken by the Agency or any of its duly authorized representatives, shall be retained until such appeals, litigation, claims, or exceptions have been disposed off Termination Any failure by the recipient or any contractor or subcontractor of the recipient found in noncompliance with the terms of this grant or applicable federal, state and local law shall be cause for termination of the grant and refund to the State of Illinois of the entire amount of the grant funds offered. RPD\070198 Rev. 11/99