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HomeMy WebLinkAbout11/19/2019 VB MinutesREGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD November 2019) - ■ ■ / / Generated by Karen Agoranos on Wednesday, November 20, 2019 1. CALL TO ORDER Meeting called to order at 7:04 PM 1.1 ROLL CALL Members present: Arlene Jurce, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel .2 PLEDGE OF ALLEGIANCE - Trustee Grossi led the Pledge of Allegiance 1.3 INVOCATION - Mayor Juracek provided the invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the Regular Meeting of the Village Board - November 5, 2019 Motion by Paul Hoefert, second by Colleen Saccotelli. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel FinalResolution: Motion Carries 3. MAYOR'SREPORT 3.1 '' • • •.November1 2019 Collins.Mayor Juracek read and presented the proclamation to Mount Prospect Chamber of Commerce Executive Director Dawn Fletcher •llins accepted on behalf of . • ' . • thanked the Villagefor • • encouraged .residents • eventg,hop small on November 30, 2019. 3.2 Presentation of a Donation Check to the Mount Prospect Food Pantry from the Mount Prospect Police Department Police Chief John Koziol, along with Officer Andrea Kane presented a donation check to Director of Human Services Julie Kane tit, benefit the Village's food pantry. The donation represents net proceeds from the Police Department's second annual Five -0 5k community • in July. 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None S. CONSENT AGENDA .1 List of Bills - October 30, 2019 - November 11 2019 .2 Motion to accept bid for Traffic Signal Maintenance Contract in an amount not to exceed $43,600. Resolution: Accept the lowest -cost, responsive bid for the 2020 Traffic Signal Maintenance Contract as submitted by Lyons Electric Company, Inc. of La Grange, Illinois in an amount not to exceed $43,600. In addition, it is staff's recommendation that the Village Board authorize a one (1) -year contract extension should the contractor's work be acceptable in 2020 and they agree to maintain the same price for 2021. RESOLUTION• OF .AILLINOIS •D 1 This resolution a• - - expenditure of • . from the Motor- ! for the maintenance of streets highways during the period commencing January 1, 2020 and concluding on December 31, 2020. Resolution No. 38 .4 A RESOLUTION ADOPTING THE COOK COUNTY MULTI -JURISDICTIONAL HAZARD MITIGATION PLAN 5 -YEAR UPDATE. This resolution adopts the Cook County Hazard Mitigation Plan Update. Resolution No. -1 5.5 Motion to authorize the Village Manager to execute a contract with SB Friedman for financial and development assistance in n amount not to exceed $30,000. Staff recommends approval of the motion to authorize the Village Manager to execute a contract with SB Friedman in an amount not to exceed $30,000. Motion by Michael Zadel, second by William Grossi to approve the consent agenda as presented. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 6. Public i Mayor _7uracek noted that residents who are unable to physically attend the meeting are encouraged to participate by texting or phoning -in th- questions or commentsto 8471960-5989 or emailI • 1 I • I - I 1 during the public - ■ •' real-timeresponse. 6.1 This public hearing, called pursuant to proper legal notice having been published in the Daily Herald on November 8, 2019 is for the purpose of presenting the proposed tax levy for the fiscal year beginning January 1, 2019 and ending December 31, 2019 Mayor Juracek opened the public hearing to approve a proposed property tax levy for the fiscal year January 1, 2019 -December 311 2019 at 7:12 PM. Director of Finance Amit Thakkar presented details regarding the proposed tax levy reflecting an increase of 2% over the final 2018 levy extension. Mr. Thakkar stated the proposed levy is a 1.83% increase over 2018. Levy provides allocations for public safety, debt service,, police and fire pensions and library operations. Mr. Thakkar provided an analysis of Pension Consolidation. Mr. Thakkar stated state legislation for pension consolidation might help in limiting property tax increases as additional return from investment can offset otherwise necessary additional property tax increases. The proposed pension consolidation legislation will model Police and Fire pensions after the Illinois Municipal Retirement Fund, which has been very successful. Mr. Thakkar stated that along with consolidation, the State of Illinois has changed the Tier II benefits to comply with Social Security Safe Harbor Provisions. Mr. Thakkar discussed the impact of the Tier II changes that include a 6% increase in total pension costs beginning in 2020. The combined added costs for 2020 is $367,140 and the combined added costs from 2020 to 2023 is $1,654,376. Mr. Thakkar stated the Village's 2019 proposed tax levy provides a 2% increase over the final 2018 levy extension' the net 2019 levy is $19,.087,259. The Library is proposing a levy with a 1.55% increase over the 2018 extension. The 2019 Library levy extension with a 1.55% increase will be $11,798,893. Mr. Thakkar indicated Mount Prospect residents and businesses pay 20.36% less property tax for municipal services compared to an average surrounding town. Mr. Thakkar provided information regarding the estimated 2019 tax bill. A home valued at $350,000 might pay $1,188 in property taxes depending on eligible tax reductions. The 2% levy increase for the Village will cost residents an additional $1.94 in additional taxes per month. Mr. Thakkar illustrated where property taxes go based on 2018 tax year: Education - 66.5% Culture/Recreation including the Mount Prospect Library and Park District - 12.6% • Village - 10.9% County - 5.2% Other - 4.8% Mr. Thakkar provided an analysis of the Fund Balance. Mr. Thakkar provided information regarding the planned use of cash/fund balance from General Fund include: Pension Levy • Police/Fire Headquarter debt service • Levee 37 Flood Control Projection Loan Capital Improvement Fund Street Projects The General Fund unassigned Fund Balance projection for 2020 is $18,818,803. Mr. Thakkar noted a $4.4 million loan from the General Fund to the Flood Control Project fund for Phase II of the Levee 37 project will reduce the fund unassigned fund balance in 2021. Mr. Thakkar stated staff is working to develop an alternative funding source for the Levee 37 project. At the Board's request, Mr. Thakkar presented information relating to the impact of 0% levy increase. The impact of a 0% levy for a second consecutive year will result in an increase of 6.94% in 2020 due to planned debt service and pension increases. If a 2% tax levy is implemented for 2019, the 2020 levy projected is $4.84%. Mr. Thakkar presented a hypothetical analysis of a 0% levy that will result in a $15 million cumulative loss in levy by 2023. Mr. Thakkar presented information regarding the source of funds for Village debt service. Mr. Thakkar stated $2,548,250 is paid through property taxes; $4,397,827 is abated and paid from the following funding sources: • Home Rule Sales Tax - $924,956 • Water/Sewer Fund - $1,166,248 • Capitalized interest from TIF bonds - $432,738 •A combination of General Fund reserves and capitalized interest from Police and Fire headquarters bond - $1,514,125 • The proposed 2019B bond debt service would also be abated with TIF Increment. A discussion followed. Mr. Thakkar answered questions from the Board. Public Comment Stan Kaniecki Mr. Thakkar responded to questions and concerns from Mr. Kaniecki. Mayor Juracek closed the public hearing for the proposed tax levy at 7:54 P. 6.2 This public hearing, called pursuant to proper legal notice having been published in the Daily Herald on November 8, 2019, is for the purpose of presenting the 2020 Budget for the Village of Mount Prospect for the fiscal year beginning January 1, 2020 and ending December 31,, 2020 Mayor Juracek opened the public hearing to approve the proposed 2020 Budget for the Village of Mount Prospect January 1, 2020 -December 31, 2020 at 7:55 PM. Mr. Thakkar presented the proposed budget for 2020. The total budget for 2020 is $147,986,173, a decrease of 13.13% from the amended 2019 budget; the reduction in expenses is due to the completion of significant capital projects. The General Fund, as presented, totals $62,,110,,625. This is an increase of 7.0% from the prior year, mainly due to a transfer pertaining to the Burning Bush/Levee 37 flood control project. Mayor Juracek noted the Board has reviewed and discussed the proposed 2020 budget during several open meetings. There was no additional Board comment or discussion. There was no public comment. 7. OLD BUSINESS Mayor Juracelk noted the first reading of the 7.1 2nd reading of AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR FISCAL YEAR COMMENCING JANUARY lf 2020 AND ENDING DECEMBER 31, 2020 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE There was no additional discussion. Motion by Paul Hoefert, second by Colleen Saccotelli to approve the accompanying ordinance adopting the 2020 annual budget. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli,, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6485 7.2 2nd reading of AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1. 2019 AND ENDING DECEMBER 31, 2019. Each member of the Board was given the opportunity to comment on the proposed levy and provide rationale supporting their decision. Board comments from members in support of a 0% levy_: • Economy is strong; sales tax revenues will continue to be strong Strength in General Fund •2% levy is not justified; we are able to sustain at 0% • Levy is not our only source of revenue • Fund balance increased last year with a 0% levy • Village is taxing people out of their home; residents need a break • Many tax -generating opportunities in our future; positive outlook Boa rd comments from members in support of a 2% leKy- • When economy is strong and employment is high, implementing a 0% levy in consecutive years causes concern; 2% is nominal •2% levy is in line with our needs • If economy takes a downturn, the levy increase will likely be 5-6% if we continue with a 0% levy in 2019 Cumulative effect of 0% levy will lead to a spiking effect later Sales tax growth remains strong; risk factor still exists with this variable source of revenue •2% levy now and mitigate any potential increase we may need in the future. Mayor Juracek provided closing remarks and thanked the Board for their thoughtful input and productive discussions throughout this process. Mayor Juracek also thanked Mr. Thakkar and his team for their continued diligence and commitment to present a fiscally responsible budget. Mayor Juracek stated the Board and staff are committed to doing what is best for the residents of the Village of Mount Prospect. Motion by Michael Zadel, second by Colleen Saccotelli to approve the 2019 property tax levy reflecting an increase of 2.00 percent over the final 2018 levy extension. Yea: Eleni Hatzis, Colleen Saccotelli, Michael Zadel, Arlene Juracek Nay: William Grossi, Paul Hoefert, Richard Rogers Final Resolution: Motion Carries Ordinance No. 6486 7.3 2nd reading of AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1,, 2019 AND ENDING DECEMBER 311 2019 There was no additional discussion. Motion by Paul Hoefert, second by Michael Zadel to approve an ordinance abating portions of the 2019 property tax levy. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6487 S. NEW BUSINESS None 9. VILLAGE MANAGER'S REPORT 9.1 Maple Street Parking Deck Update Public Works Director Sean Dorsey introduced Jim Chapman and Brandon Navarro from Walker Consultants Mr. Dorsey stated I there are two color scheme options. One option complements the brown brick hue of the Maple Street Loft development and thl-I second option provides a contrast with a gray tone brick color. Mr. Dorsey stated the staff consensus leans toward the gray ton • option. Mr. Chapman provided background information on brick styles, design and size. Mr. Chapman shared samples from each of the LWO options for the Board to examine. Mr. Chapman shared recommendations and displayed illustrations of the parking deck depicting the two different color schemes. A materials sample board from the Maple Street Loft building was also provided to offer a complete visual presentation. A discussion followed. Although a consensus was reached among the Board preferring th gray tone brick, a third option was requested. Mr. Chapman stated a third option for consideration could be produced and woul take approximately one week to do so. I 10. ANY OTHER BUSINESS None 11. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Saccotellif moved to adjourn the meeting. By unanimous vote, the November 19, 2019 meeting of the Village or adjourned at 9:03 PM.