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HomeMy WebLinkAboutRes 23-00 05/02/2000 ~WL 4/25/00 RESOLUTION NO. 23-00 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION WHEREAS, on February 21, 2000, the corporate authorities of the Village of Mount Prospect determined that it was in the best interest of the Village to participate in a train station lot improvement program, financed with State of Illinois "Legislative Add- On Program" funds; and WHEREAS, the Agreement being the subject of this Resolution specifies the funding agreed to by the State of Illinois, with no funding provided by the Village of Mount Prospect. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE QF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Village Clerk is authorized to attest his signature on the Agreement between the Village of Mount Prospect and the Illinois Department of Transportation, being the subject of this Resolution. A copy of said Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Hoefert, Lohrstorfer, Prikkel, Skowron, Wilks NAYS: None ABSENT: Corcoran PASSED and APPROVED this 2nd day of May, 2000. Velm~'W.'Lowe, Village (~lerk REIMBURSABLE AGREEMENT THIS AGREEMENT is entered into this day of , A.D. by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, and the VILLAGE OF MOUNT PROSPECT, in the County of Cook in the State of Illinois, hereinafter called the LOCAL AGENCY. WITNESSETH WHEREAS, the parties hereto, in the interest of the safe and efficient movement of vehicular and pedestrian traffic, are desirous of streetscaping along Northwest Highway between Route 83 and Emerson in the VILLAGE, said improvement to be identified as Section 00-00136-00-LS and STATE Job No. C-91- - 00, and hereinafter referred to as the PROJECT; and WHEREAS, the 91st General Assembly appropriated by Public Act 91-20 (SB 630), Article 24A, Section 71 to the Department of Transportation $10,924,000 from the Fund for Illinois' Future to the Department of Transportation for prelim/nary engineering and construction engineering and contract costs of construction; and WHEREAS, the Illinois State Senate designated $130,000 of the appropriated $10,924,000 to be used for streetscaping in Mount Prospect; and WHEREAS the parties hereto are desirous of said PROJECT in that same wSll be of immediate benefit to the residents of the area and permanent in nature; and WHEREAS, the STATE and LOCAL AGECNY xvish to avail themselves of $130,000 appropriated by Public Act 91-20, Senate Bill 630, Article 24A, Section 71 to the Department of Transportation for this PROJECT; NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties hereto agree as follows: I. THE LOCAL AGENCY AGREES: 1. To prepare or cause to be prepared, the plans, specifications and contract documents; advertise for, receive bids and award the contract for the construction of the PROJECT, in accordance with the methods prescribed by the STATE, and cause the project to be built follo~ving MFT procedures as found in the Manual of Administrative Policies of the Bureau of Local Roads & Streets in accordance with the plans, specifications and contract as approved by the STATE. 2. To certify to the STATE that all necessary fight-of-way for the PROJECT has been obtained (if right-of- way is required) or that no additional fight-of-way is required. 3. To exercise its franchise fights to cause private utilities to be relocated at no expense to the STATE. 4. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records, and supporting documents to verify the amou~nts, recipients, and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records, and supporting documents related to the contract shall be available for review and audit by the Auditor General; and the LOCAL AGENCY agrees to cooperate fully with any audit conducted by the Auditor General and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records, and supporting documentation are not available to support their purported disbursement. 5. To maintain or cause .to be maintained, in a manner satisfactory to the STATE, the completed improvement. II. IT IS MUTUALLY AGREED: 1. The disposition of encroachments, if any, shall be cooperatively determined by representatives of the LOCAL AGENCY and the STATE. 2. That the estimate Division of Costs of the PROJECT are: TYPE OF WORK STATE (%) VILLAGE (%) TOTAL Streetscaping $130,000. (100%) -0- $130,000. TOTAL $130,000. -0- $130,000. 3. The STATE agrees to pay 100% of the costs, up to a maximum amount of $130,000 for the PROJECT from FY 2000 Illinois' Furore Fund, based upon the awarded contract amount. Any funds required to complete the PROJECT in excess of the $130,000, will be the responsibility of the LOCAL AGENCY. The STATE will pay the LOCAL AGENCY 95% of its share of the construction and engineering costs upon award of the contract by the LOCAL AGENCY and receipt of a letter certifying such a;vard and requesting said payment. The balance will be reimbttrsed upon completion of the improvement and acceptance by the STATE. 2 4 Obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein or if the contract covering the work contemplated herein is not awarded within three years subsequent to execution of the agreement. 5. The d~partment shall furnish to the LOCAL AGENCY a sign identifying the contract as an Illinois' FIRST project~ The sign will be installed by the LA at the beginning and ending limits of the project in accordance with instructions provided by the department. Within 30 days after project completion the signs shall be returned to the department. 6. The LOCAL AGENCY will comply with the requirements of the Illinois State Agency Historic Resources Preservation Act, the Illinois Endangered Species Protection Act, the Interagency Wetland Policy Act of 1989 and the Illinois Farmland Preservation Act. 7. This agreement shall be binding upon and inure to the benefits of the parties, their successors and assigns. 3 IN WITNESS WHEREOF, the parties have caused this Reimbursable agreement to be executed in quintuplicate counterparts, each of which shall be considered as an original, by their duly authorized officers as of the dates below indicated. Executed by the VILLAGE, the VILLAGE OF MOUNT PROSPECT day of Mayor ATI'EST: Village Clerk APPROVED BY STATE OF ILLiNOIS DEPARTMENT OF TRANSPORTATION BY: Director of Highways Date S:\Gen\Wp2\l 31 arlrntprospectr¢imbagmt.doc 4