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Res 37-19 11/05/2019 authoirzing the acceptance of the subaward agreeemnet between the county of cook and vomp
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE SUBAWARD AGREEMENT BETWEEN THE COUNTY OF COOK AND THE VILLAGE OF MOUNT PROSPECT, ILLINOIS WHEREAS; the Subaward Agreement is entered into between the County of Cook , a public body, acting through its Department of Homeland Security and Emergency Management ('DHSEM") and the Village of Mount Prospect, a municipal corporation in the State of Illinois, by and through its Chief of Police; and WHEREAS; the U.S. Department of Homeland Security through its Grant Programs Directorate, administers the Homeland Security Grant Program which *includes the Urban Area Security Initiative grant program; and WHEREAS, the Department of Homeland Security awarded the State of Illinois, through its Illinois Emergency Management Agency, ("IEMA") a 2017 Urban Area Security Initiative grant('UASI"); and WHEREAS,; pursuant to Agreement No. 2017UASICOOK ("2017 Grant Agreement"), a copy of which aareement is attached hereto as Exhibit A, IEMA has awarded Cook County 2017 UASI grant funds to utilize for costs related to the planning, organization, equipment. training, and exercise needs that prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events; and WHEREAS, the County wishes to subaward a portion of the 2017 UASI Grant to the Village of Mount Prospect (subrecipient) in an amount not to exceed $58,995 to fund the Police Department's Respirator Mask Program as further detailed in this Agreement. TIOW THEREFORE BE IT RESOLVED; by the President and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois SECTION ONE: The Village authorizes the acceptance of the Subaward Agreement between the County of Cook and the Village of Mount Prospect. SECTION TWO: The Village certifies that all funds awarded pursuant to the Agreement shall be used only for the purpose(s) described herein. SECTION THREE: That this Resolution shall be in full force and effect from and after 'Its passage and approval 'in the manner provided by law. AYES,-, Grossi, Hatzis, Hoefert, Rogers, Saccotelli, Zadel I PASSED and APPROVED thi's 5 1h day of November, 2019 IDN"JESOLUTION NO. 37-19 loo' .................. .. . . ........ . . . Arlene A. Juracek, Oiyor Karen M. Ago,rl,aj,,,i,,o,s�k'',i*,I,Iag"e Clerk TONI PRECKWINKLE WILLIAM M. BARNES, Jr PRESIDENT EXECUTIVE DIRECTOR Cook County Board Department of Homeland Security of Commissioners and Emergency Management '%11`1UBAWAj"1%D AGREEMENT BETWEEN THE COUNTY OF COOK AND THE VILLAGE OF MOUNT PROSPECT, ILLINOIS THIS SUBAWARD AGREEMENT ("Agreement") is entered into between the County of Cook ("County"), a body politic and corporate of the State of Illinois, acting through its Department of Homeland Security and Emergency Management ("DHSEM"), and the Village of Mount Prospect, a municipal corporation in the State of Illinois, ("Subrecipient"), by and through its Chief of Police. WHEREAS, the U.S. Department of Homeland Security ("DHS" or "Federal d Awarding Agency"), through its Grant Programs Directorate ("GPD") administers the HomelanSecurity Grant Program ("HSGP"), which includes the Urban Area Security Initiative grant program. WHEREAS, DHS awarded the State of Illinois ("State"), through its Illinois Emergency Management Agency ("IEMA."), a 2017 UASI grant, Federal grant # EMW-2017-SS-00051-501; and WHEREAS, pursuant to Agreement No. 2017UASICOOK ("2017 Grant Agreement"), a copy of which agreement is attached hereto as Exhibit A, IEMA has awarded the County 2017 UASI grant funds in an amount not exceeding $20,361,280.17 ("2017 Grant") to utilize for costs related to the planning, organization, equipment. training, and exercise needs that prevent, protect against, gate, respond to, and recover from acts of terrorism and other catastrophic events; and WHEREAS, the County wishes to subaward a portion of the 2017 UASI Grant ("Subaward") to Subrecipient as further detailed in this Agreement; NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, and for other ood and valuable consideration, the receipts and sufficiency of which are hereby IIF acknowledged, the parties agree as follows: ARTICLE I INCORPORATION OF RECITALS The above recitals are incorporated into this Agreement by reference and made a part hereof. 171JASICOOK - 201.9 Agt Template (NO 2017 HSGP GRANT Page I of 29 match) Final 8,27,1.9 FEDERAL AWARD # EMW-2017-SS-00051-SOI, CFDA # 97.067 AWARDED 10/01/2017 ARTICLE 11 SUBRECIPIENT INFORMATION AND CERTIFICATION 2.1. Nature of Entity-, FEIN Number-, and DUNS Number. Subrecipient certifies the following information is true and accurate: Subrecipient is 0 a unit of government, F-1 an institution of higher education, F a nonprofit organization; Subrecipient's correct FEIN is 3 6-6006011 ; an� 2.2. STann jx and uh Subrecipient warrants that: (a) Subrecipient has the requisite power and authority to execute and deliver this Agreement and Ill documents to be executed by it regarding this Agreement, to perform its obligations hereunder and to consummate the transactions contemplated hereby. (b) The execution and delivery of this Agrpient of eement, and the other documents to be executed by Subrecipient rearding this Agreement, and the performance by Subreci gits obligations hereunder have been duly authorized by all necessary entity action. (c) It recognizes this Agreement and all other documents related to this Agreement, including th 2017 Grant Agreement, all applicable Federal laws, regulations, rules, and guidance, constitut the legal, valid and binding obligations of Subrecipient enforceable against Subrecipient i accordance with their respective terms. I V-% 2inp, this Agreement, Subrecipient certifie .3 Certification. By execut 41 1. All representations made in this Agreement are true and correct ani 0110he or (sl 11 All funds awarded pursuant to this Agreement shall be usethe purpose d only f described herein. Subrecipient acknowledges its subaward is made solely upon this certification and that any false statements, misrepresentations, or material omissions shall be the basis for immediate termination of this Agreement and repayment of all funds awarded to Subrecipient. PUASICOOK - 2019 A&Yt 17UASICOOK GRANT AGREEMENT Page 2 of 29 1'e late (NO match) Final FEDERAL AWARD H EMS-2017-SS-00051-SO1, CFDA # 97.067 8.2719 ARTICLE III SUBAWARD TERMS AND CONDITIONS 3.1 Term and Extension. The term of this Agreement shall commence on September 1, 2019 ("Effective Date") and shall expire on July 31, 2020 ("Expiration Date"), unless terminated pursuant to this Agreement. This Agreement may only be extended upon the written agreement of the parties and as permitted by DHS at its sole discretion. In no event shall payments be made for obligations incurred, equipment purchased, or work performed before the Effective Date or after the Expiration Date of this Agreement. 3.2 !Puw,- se of, Subaward. The purpose of this Agreement is to provide Subrecipient 2017 UASI Grant funds for the allowable costs of the Subrccipient's project ("Project") described in its Scope of Pro ect j and Budget Detail Worksheet ("Scope/Budget Detail Worksheet"), attached hereto as Exhibit B. 3.3 Amount af'Subaward, and I,Jse of 1:�; undsm St'ibrec, ent',Mg!q���� The Subaward is for an amount not to exceed $58,995.00 and shall be used only to implement the Project, Village of Mount Prospect Police Department — Respirator Mask Program in conformance with this Agreement and for no other purpose. 3.4-n,. ts. 'Grant ASSLtratices-, Other2equiremen (a) Subrecipient shall comply with all the conditions and limitations set forth in the 2017 UASI Grant Agreement. (b) In addition to complying with terms and conditions of the 2017 UASI Grant Agreement, Subrecipient shall comply with all applicable statutes, regulations, executive orders, requirements, policies, guides, guidelines, information bulletins, County policies and requirements and any conditions imposed by DHS and IFMA (collectively "Requirements") including but not limited to the following: Department of Homeland Security Notice of Funding Opportunity Fiscal Year 2017 Homeland Security Grant Program (httl s;Hww,\vkma,.,gp�vh edila-'11"bi-at /assets/documents/1, 31992) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ("Uniform Guidance") vol I/ CA1',`.R.-2014-title2-vo11- . . . . . w........_.._ w.,d sys��� -2014-btle.2-. ..... . ..... ", ........... .. . ......... .. .. ...... . . ............... p,1J200 �f The Department of Homeland Security's Standard Terms and Conditions for Fiscal Year 2017 (..�._.1W .h,,,,,,,vsites/deaul"le..........s...bcsca120e1w........ Y%027%20D11S%2 ......... 17UASICOOK - 2019 Agt 17UASICOOK GRANT AGREEMENT Page 3 of 29 Template (NO match) Final FEDERAL AWARD # EMS-2017-SS-00051-SOl., CFDA # 97.067 8,27,19 0 OStandard%2OT-ms'%20�,,cAi,��id%2OCond'iti.ons%2OVersion%207-1.%2ODated%2003-20- .... .. .... . .. . ..... ..... . ..... .................. 17.pdo 0 iv. Illinois Emergency Management Agency Federal Grants Policy Manual 111", (b F 9, ederal . . . . . . . . ... . ... . ... . ... . ... . ... . .... .. . MaqW,pd-f All Requirements applicable to the Subaward are hereby incorporated into this Agreement by reference as if fully set forth herein. (c) By executing this Agreement, Subreent acknowledges and agrees it is assumed to have read, understood, and accepted all Requirements as binding. 3.5 Administrati've Re%nti-rign . Subreent acknowledges and agrees that the County is acting as a "Pass-through entity" (as such term is defined in 2 C.F.R. § 200.74) for this Subaward and that the County shall have the rights and obligations relating to this Subaward and its administration as set forth in this Agreement and in the Uniform Guidance. 3.7 Procurernent ReQuirements. Subrecipient shall follow its own procurement requirements if those requirements comply with all applicable federal and State of Illinois, County and local laws, statutes, regulations, requirements, policies, guides, guidelines and instructions, including the most recent restrictions on the purchase of general purpose equipment and on purchases of specified controlle4, equipment. See, 2 C.F.R. § 200.318 3.8 EciuiRment List Requirem,eInts. Subrecipient may only purchase equipment listed on the DHS Authorized Equipment List (AEL), a list of equipment types allowed under the HSGP consisting of 21 equipment catees. The AEL can be found a gorit a uthorized-e ,,udi ment-flist. �w.fem p ........ . . 3.9 Accoutitll,gg,,,Rcqlul'reineiits. Subrecipient shall maintain effective control and accountability over all funds, equipment, property, and other assets under this Agreement. The Subreent shall keep records sufficient to permit the tracking of funds to ensure that expenditures are made in accordance with this eement and federal requireme Agrnts. 17UASICOOK - 2019 Agt 17UASICOOK GRANT AGREEMENT Page 4 of 29 'r late (NO match) Final FEDERAL AWARD # EMS -2017 -SS -00051-501, CFDA # 97.067 8,27,J9 3.10 -.precbeR00.303 Subrecipient must: Establish and maintain effective internal control over the Federal award that provides reasonable assurance that it is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conons of the Federal award. Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards. 111M Evaluate and monitor its compliance with statutes, regulations, and the terms and conditions of Feder. 0 IV. Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings. V. Take reasonable measures to safeguard protected personally identifiable information and other information DHS, FEMA, IEMA or the County designate as sensitive or Subrecipient considers sensitive consistent with applicable Federal, state and local laws regarding privacy and obligations of confidentiality. 3.11 Audn' Reqguiji,�q-AMmcnts. (a) If Subrecipient expends $750,000 or more in Federal awards (from all sources including pass- through subawards) during a fiscal year, Subrecipient shall arrange for a single organization-widc audit conducted in accordance with the provisions of 2 C.F.R. Subpart F. Such audit must be submitted to DHSEM no later than nine (9) months after the end of the Subrecipient's fiscal year. (b) If Subrecipient expends less than $750,000 in Federal awards during its fiscal year and is not subject to the audit �requirements in subsection (a), Subrecipient must have a financial statement audit conducted in accordance with Generally Accepted Auditing Standards (GAAS); if Subrecipient expends between $500,000 and $749,999 in Federal and State awards combined, Subrecipient must have a financial statement audit conducted in accordance with Generally Accepted Government Auditing Standards (GAGAS). Subrecipient shall submit these financial statement audit reports to DHSEM either within, i. 3 0 calendar days after receipt of the auditor's report(s) or ii. 180 calendar days after the end of the audit period, whichever is earlier. 3.12 ro , I , cot or Bud ReVIS , 1.01, s. The Subrecipient shall only use the funds provided under this Agreement for the itemized expenditures identified in the Project's Scope/Budget Detail Worksheet (Exhibit B) and shall not spend more than the specified amount for each such itemized expenditure. The Subrecipient may request, in writing, approval from DI-ISEM to modify the expenditures itemized or the 171JASICOOK - 2019 Agt 17UASICOOK GRANT AGREEMENT Page 5 of 29 Template (NO match) Final FEDERAL AWARD # EMS-2017-SS-00051-S0I, CFDA # 97.067 8,27J.9 Imounts speed in any Scope/Budget Detail Worksheet. Any request for project or budget revisions must be submitted for review and approval to the County using the Program Project Modification Request Form (Exhibit E). This request shall be submitted in the form and manner speed by the DHSEM. The Subrecipient must obtain DHSEM's written approval prior to making an expenditure that is not in compliance with a Scope/Budet Detail Workshee gt. 4i 3.13 P t Completloin. Subrecipient shall complete the Project ("Project Completion"), which includes, but is not limited to ordering, accepting delivery, installing equipment and full completion of performance of any service agreements or contracts, by the Expiration Date of this Agreement ("Project Completion Deadline"). The Subrecipient shall pay out the funds, submit to DHSEM a final report and documentation of expenditures made, and submit to DHSEM all requests for payment no later than forty- five (45) days after the Project Completion Deadline. DHSEM has the discretion, and reserves the right, to not reimburse the Subrecipient for an expenditure that does not comply with all the requirements established in this paragraph. 3.14 Close Out FinancigI Re ort. Subrecipient must submit to DHE M a final close-out financial report and narrative using the format provided in Exhibit K by July 17, 2020. 3.15 Recor�dSubrecipient shall (1) maintain records for equipment, non- expendable personal property, and real property and (2) as often as deemed necessary by DHS, FEMA, IEMA, County or any of their duly authorized representatives, permitFEMA, IEMA, Auditor General, Attorney General or any of their duly authorized representatives to have full access to and the right to examine any pertinent books, documents, papers and records of the Subrecipient involving transactions related to this Aeement. This provision requires, at a minimum, that Subrecipie grnt shall: i. Cooperate with any compliance review or complaint investigation conducted by the DHS, FEMA, IEMA or the County, ii. Maintain appropriate backup documentation, and Comply with all other special reporting, data collection and evaluation requirements as may be required by DHS, FEMA, IEMA or the County. Subreent acknowledges the funds provided by this Agreement are federal pass-through funds that must be accounted for in the jurisdiction's single audit, if required, pursuant to the Uniform Guidance. (a) Subreent acknowledges and agrees that, in the event Subreent fails to comply with the terms and conditions of this Agreement or with any Requirements referenced in Section 3.4, above, the Federal Awarding Agency, IEMA or the County shall have the right to take one or more of the actions set forth in 2 C.F.R. § 200.338. Such actions may include, without limitation, the withholding of cash payments, suspension and/or termination of the Subaward, and the disallowing of certain costs incurred under the Subaward. Any costs incurred by Subrecipient during a suspension or after termination of the 17t.JASICOOK _2019 Agt 17UASICOOK GRANT AGREEMENT Page 6 of 29 1'emplate (NO match) Final FEDERAL AWARD # EMS-2017-SS-00051-SOt, CFDA # 97.067 8,27 19 Subaward shall not be considered allowable under the Subaward unless allowed under200.342. Subrecipient shall be liable to the Federal Awarding Agency, IEMA or the County for any Subaward funds used by Subrecipient in violation of any Requirements, and Subrecipient shall indemnify and hold harmless the County for any sums the Federal Awarding Agency or IEMA determines Subrecipient used in violation of such Requirements. (b) Subrecipient shall be granted the opportunity to object to and challenge the taking of any remedial action by the Federal Awarding Agency, IEMA or the County in accordance with the provisions set forth in 2 C.F.R. § 200.341. s 3.17 'Fermination.. Subrecipient acknowledges and agrees that the Subaward, and any obligation to disburse to or reimburse Subrecipient in connection thereto, may be terminated in whole or in part by DHS, IEMA or the County as set forth in 2 C.F.R. § 200.339. Subrecipient shall have the right to terminate the Subaward only as set forth in 2 C.F.R. § 200.339. In the event the Subaward is terminated, all obligations and requirements of this Agreement and the Subaward shall survive and continue in full force and effect with respect to any portion of the Subaward remaining prior to such termination, including, without limitation, the closeout and post closeout requirements set forth in this Agreement. ARTICLE IV PAYMENT 4.1 Basis of P avni,ent. The Subrecipient will be reimbursed on a cost reimbursement bas's for allowable Project costs incurred and paid directly by the Subrecent pursuant to the Scope/Budget Detail Worksheet (Exhibit B). The Subrecipient must submit reimbursement request forms to DHSEM for each reimbursement request as detailed below in 4.2. 4.2 'Method of PgymgnA (a) Subrecipient will submit requests for reimbursement identifying the payment due for the Project costs incurred and paid directly by the Subrecipient in such detail and supported by such documents as the County may require using the Reimbursement Request Form (Exhibit G), including Original Invoices and Proof of Payment (See, Exhibit H for examples) and the Equipment Inventory Form (Exhibit 1) if necessary. If the subrecipient paid for their Projects costs using checks, then a copy of the cancelled check(s) — front and back (showing bank stamp) — should be submitted. If a credit card was used, then card receipt along with the credit card statement should be submitted. If a bank transfer is used, then the journal entry from the agencies accounting system should be submitted. The requests for reimbursement S 1111'.." 11 11-11 "0 -1 4, 4 and supporting documents should be sent via email to Dtl -N,4, okcatin il (b) The County will reject any reimbursement requests that include costs that were incurred or paid by any party other than the Subrecipient. The County will use reasonable efforts to respond to the Subrecipient's request for reimbursement within 30 calendar days after submission by either (i) processing 17UASICOOK - 2019 Agt g Template (NO match) Final 17UASICOOK GRANT AGREEMENT Page 7 of 29 8,27,19 FEDERAL AWARD # EMS-2017-SS-00051-S0I, CFDA n 97.067 the payment or (ii) notifying the Subrecipient of the way in which the request is deficient and the adjustments the Subrecipient must make to receive payment. Within 15 days after receiving such notification from the County, and after completing such adjustment(s), the Subrecipient may resubmit a revised request for reimbursement form and the County thereafter will use reasonable efforts to respond to the Subrecipient's request within 15 days. 4.3 'Wai"'ver awl 'I'layin etit. The Subrecipient waives all rights to payment if the request for reimbursement is submitted after the termination or completion of this Agreement. Costs incurred by the Subrecipient after the Expiration Date or after earlier termination of this Agreement will not be paid by the County. 4.4. Allowa le Costs. All costs allowed by the Federal Awarding Agency, IEMA and/or DHSEM are not considered final and may be disallowed upon the completion of audits ordered or performed by the County or the appropriate federal agency. In the event of a disallowance, the Subrecipient will refund the amount disallowed to the County. 4.5 vatitability of -A, r"tat'i'D'n',- Stifficigney :l' Funds. This Agreement is contingent upon and subject to the availability of sufficient funds. The County may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made available to the County by the Federal funding source or (ii) the County determines that funds will not or may not be available for payment. The County shall provide notice, in writing, to Subrecipient of any such funding failure and its election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant to this Section will be effective upon the date of the written notice unless otherwise indicated. 4.6 Certi'-fimation. Pursuant to 2 C.F.R. § 200.415, each invoice and report submitted by Subrecipient must contain the following cercation by an official authorized to legally bind the Subrecipient: By signing this report/payment request, I certify to the best of my knowledge and belie that the report/payment request is true, complete, and accurate, and the expenditures disbursements and cash receipts are for the purposes and objectives set forth in the term and conditions of the Federal or State award. I am aware that any false, fictitious, o fraudulent information, or the omission of any material fact, may subject me to criminal civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S Code Title 18, Section 1001and Title 31, Sections 3729-3730 and 3801-3812). 4.7 Ove rp!qy1nent., If DFISEM or a subrecipient determines there has been an overpayment of federal preparedness funds, duplicate payment, or any other instance in which the subrecipient has received funds that are not associated with an authorized expenditure, this amount must be returned to DHSEM. Any interest earned on the overpayment in excess of the maximum that may be retained shall be remitted to the DHSEM according to federal rules and regulations. 17UASIC OOK - 2019 Agt 17UASICOOK GRANT AGREEMENT Page 8 of 29 Template (NO match) Final FEDERAL AWARD # EMS -2017 -SS -00051-50I, CFDA If 97.067 8,27,19 ARTICLE V REPRESENTATIONS AND WARRANTIES Subrecipient represents and warrants each of the following as of the date of this Agreement and at all times throughgr out the term of this Aeement: Authqdly. Subrecipient's execution of this Areement is authorized by a re gsolution, ordinance or other evidence of legal authority from the Subrecipient's governing body. The signature of the inddual signing on the Subreent's behalf has been made with complete and full authority to commit the Subrecipient to all the terms and conditions of this Agreement. Subrecipient must provide evidence of signature authority and the Subrecipient Signature Authorization Form (Exhibit F) to the County with the executed Agreement. No Misstatements., No document fumished or to be furnished by Subrecipient to the County in connection with this Agreement, any reimbursement request or any other document relating to any of the foregoing, contains or will contain any untrue statement of material fact or omits or will omit a material fact necessary to make the statements contained therein not misleading, under the circumstances under which any such statement shall have been made. jRecelve Fed,eral Funds. By executing this Agreement, Subrecipient represents 191 i 11Y ij� and warrants it is eligible to receive federal funds, and specifically certifies as follows: (a) Subreent is not suspended, debarred or otherwise excluded from participation in federal assistance programs, as required by Executive Order 12549 and 12689, "Debarment and Suspension" and implemented by the DOJ at 2 CFR Part 2867. (b) Subrecipient complies with 31 U.S.C. § 1352, Limitation on Use of Appropriated Funds to Influence Federal Contracting and Financial Transactions, as implemented by the DOJ at 28 CFR Part 69. Subrecipient complies with the Drug -Free Workplace Act of 1988, as amended, 41 U.S.C. § 701 et seq., and will continue to provide a drug-free workplace as required under that Act and implementing regulations. See, 2 CFR Part 182, Subpart B. (d) Subreent is not delinquent in the repayment of any federal debt, including without limitation, delinquent audit disallowances, loans, taxes, and any outstanding debts with the Treasury. Subrecipient acknowledges that the foregoing representations, warranties •and certifications of eligibility to receive federal funds are material terms of the Agreement. 17UASICOOK - 2019 Agt 17UASICOOK GRANT AGREEMENT Page 9 of 29 Template (NO match) Final FEDERAL AWARD N EMS -2017 -SS -00051 -SOI, CFDA # 97.067 8.27,19 ARTICLE VI REQUIRED CERTIFICATIONS AND ASSURANCES Subrecipient shall be responsible for compliance with the certifications and assurances enumerated in any *f the Requirements to the extent that same apply to Subrecipient including without limitation the 6ollowing: a. No Pea, 1"R,& A `[i I ton(s D isclosure. Subrecipient has no pending request(s) for funding to support the same project being funded under this Agreement and that seeks to cover the identical cost items outlined in the Project's Scope/Budget Detail Worksheet. If Subrecipient cannot so certify, it shall complete, execute and submit a Disclosure of Pending Applications form (Exhibit J) upon execution of this Agreement. b. Debarment. Subrecipient certifies that it is not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this Agreement by any Federal c.Cri I minal, Convet tions. Subrecipient certifies that neither it nor any managerial agent of ............ Subrecipient has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or that at least five (5) years have passed since the date of the conviction. d. Federal Fundiniz Accountability and Tran's arency Act of 2006,. Subrecipient certifies that it is in compliance with the terms and requirements of 3 1 U.S. C. § 610 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with awarding any Federal Contract, the making of any federal grant, the making federal loan, the entering into any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress relating to this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, sclosure Form to Report Lobbying", in accordance with its instructions. See, I Li't 5��qv/fttnd I? I t 'I prc5es/')*se,1,,o:su �pdf 171.JASICOOK - 2019 Agt 17UASICOOK GRANT AGREEMENT Page 10 of 29 Template (NO match) Final FEDERAL AWARD # EMS-2017-SS-00051-S0I,, CFDA N 97.067 8,27,19 The undersigned shall require that the language of the foregoing two subsections be include in the award documents for all subawards at all tiers (including subcontracts, subgrants, an contracts under grants, loans, and cooperative agreements) and that all Subrecipients shal certify and disclose accordingly. I f. 11 - late. Act. Subrecipient certifies it will comply with provisions of the Hatch Act (5 U.S.C. §§ 1501-1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds. g. ,Ptivac and, Personally Identifiable Infbrmation. Subreent agrees to comply with all .... . . ..... . .... ........... . . confidentiality requirements of 42 U.S.C. § 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Subrecipient further agrees, as a condition of Subaward approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. §See, hAp.i ,h t 0, g9y/0yq�pp,bs/v1'ct1,'rn&w`t d*sabfl,,'j*j',' y a I df ,/RrqyCert"llic, ei j) ARTICLE VII CIVIL RIGHTS COMPLIANCE Subrecipient will comply, as applicable, with all federal and state laws and regulations relating to civil rights protections and nondiscrimination. These include, but are not limited to: a) Title V1 of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d et seq., which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be sub ected to discrimination under j any program or activity receivina Federal financial assistance. The DHS regulations for this statute are codified at 6 C.F.R. Part 21 and 44Part 7. b) Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. § 1681 et seq., which prohibits discrimination on the basis of gender in educational programs and activities. The DHS regulations for this statute are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19. C) The Americans with Disabilities Act, as amended, 42 U.S.C. § 12101 et seq., which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. The implementing regulation for this statute is codified at 28 C.F.R. Part 35. d) The Age Discrimination Act of 1975, as amended, 42 U.S.C. §§ 6101 et seq., which prohibits discrimination on the basis of age in any program or activity receivinp, federal financial assistance. The FEMA regulation for this statute is codified at 44 C.F.R. Part 7, Subpart E. ]7t.JASICOOK - 2019 Agt 17UASICOOK GRANT AGREEMENT Page 11 of 29 'remplate (NO match) Final FEDERAL AWARD N EMS -2017- S -00051-S01, CFDA # 97.067 8,27, 19 e) Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, which provides that no otherwise qualified individual with a disability in the United States will, solely by reason of the disability, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. The DHS regulation for this statute is codified at 6 C.F.R. Part 15. f) The requirements of any other nondiscrimination provisions in the specific statute(s) under which the application for Federal assistance is being made and any other applicable statutes. ARTICLE VIII MAINTENANCE AND ACCESSIBILITY OF RECORDS; MONITORING 8.1 Records, -lention. Subrecipient shall maintain for three (3) years from the date of submission of the final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records pertinent to the Subaward, adequate to comply with 2 C.F.R. § 200.333, unless a different retention period is specified in 2 C.F.R. § 200.3 3 3. If any litigation, claim or audit related to the purchases contemplated herein is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. *11( , of Records. Subrecipient, in compliance with 2 C.F.R. § 200.336, shall make books, records, related papers, supporting documentation and personnel relevant to this Agreement available to authorized County representatives, the County's Inspector General, Federal authorities, any person identified in 2 C.F.R. § 200.336, and any other person as may be authorized by the County or (including auditors) or by the City of Chicago. Subrecipient shall cooperate fully in any such audit inquiry. 8.3 Failure to Maintain Books and Records. Failure to maintain books, records and supporting documentation, as described in this Article VIII, shall establish a presumption in favor of the State for the recovery of any funds paid by the State under this Agreement for which adequate books, records and supportindocumentation are not available to support d gisbursement. 8.4 Monitori and Subrecipient must monitor its activities to assure compliance with applicable Requirements and to assure its performance expectations are being achieved. County shall monitor the activities of Subrecipient to assure compliance with all requirements and performance expectations of the award. An annual monitoring visit is expected and will be scheduled with a 30 -day notification. Subrecipient shall timely submit all financial and performance reports, and shall supply, upon the County's request, documents and information relevant to the Subaward. The County may make site visits as warranted by program needs. See, 2 C.F.R. § 200.328 and § 200.33 1. 17tJASIS OOK - 2019 Agt 17UASICOOK GRANT AGREEMENT Page 12 of 29 'r late (NO match) Final FEDERAL AWARD # EMS -2017 -SS -00051 -SOI, CFDA # 97.067 827.19 ARTICLE IX EQUIPMENT OR PROPERTY REQUIREMENTS 4 9.1 Egg,,tpment and Pro,cumment. Equipment acquired pursuant to this Agreement will be subject to the requirements of Title 2 C.F.R. § 200.313. For the purposes of this Article t, "Equipment" is defined as tangible nonexpendable property, having a useful life of more than one year which costs $5,000 or more per unit. Items costing less than $5,000 but acquired under the "Equipment" category of the Grant must also be listed on the Equipment Listing 9.2 Use. Equipment must be used by Subrecipient in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds. When no longer needed for the original program or project, the Equipment may be used in other activities currently or previously supported by a Federal agency. 9.3 Availabill[ I ike''P, gyr Subrecipient must make Equipment available for use on other like ro projects or programs currently or previously supported by the Federal Government, providing such use will not interfere with the work on the projects or program for which it was originally acquired. First preference for other use must be given to other programs or projects supported by the awarding agency. In addition, in accordance with applicable DHS, FEMA, IEMA and Cook County policies and requirements, Subrecipient shall make the Equipment and supplies available to other authorized entities, including call out for mutual aid and interagency regional emergency responses. 9.4 nst D' pos,itl,on/ nau brance. Subrecipient is prohibited from, and may not sell, transfer, encumber (other than original financing) or otherwise dispose of said equipment, material ) or real property during the Term without prior approval of the County. Any real property acquired using Grant Funds must comply with the requirements of 2 C.F.R. § 20 0.311. 9.5. E"ment Lisbing. Subrecipient must maintain a list of each piece of Equipment acquired with its Subaward. The Equipment Listing must be kept up to date at all times. Any changes must be recorded in the Equipment Listing within ten (10) business days and the updated list shall immediately be forwarded to DYISEM. Equipment records must be maintained that include: (a) a description of the property, (b) a serial number or other identification number, (c) the source of property, (d) who holds title, (e) the acquisition date, (f) cost of the property, (g) percentage of Federal participation in the cost of the property, (h) the location, (i) use and condition of the property, 0) DHSEM asset tag number, and (k) any ultimate disposition data including the date of disposal and sale price of the property. Records must be retained by the Subrecipient in accordance with 2 C.F.R. § 200.313 (d) (1). 9.6 Identilication 'Decal. All Equipment obtained under this Agreement must have an appropriate identification decal and asset tag (provided by DHSEM) affixed to it and, when practical, must be affixed where it is readily visible. 9.7 lnvent, ,r, , . A physical inventory of the Equipment must be taken by the Subrecipient and the 17UASICOOK - 2019 ALrt 17UASICOOK GRANT AGREEMENT Page 13 of 29 Template (NO match) Final FEDERAL AWARD # EMS -2017 -SS -00051 -SOI, CFDA N 97.067 8,27,19 results reconciled with the Equipment Listing at least once every two years or prior to any site visit by Federal or County auditors/monitors. The Subreent is required to submit a letter certifying g as to the accuracy of the Equipment Listinto DHSEM, in the frequency as above. 9.8. Transfer of EquipMent. County shall have the right to require that Subrecipient transfer to County I equipment, including title thereto, purchased in whole with Subaward funds, if County determines that Subrecipient has not met the conditions of 2 C.F.R. § 200.439(a). County shall notify Subrecipient in writing should County require the transfer of such equipment. Upon such notification by County, and upon receipt or delivery of such equipment to County, Subrecipient will be deemed to have transferred the equipment to County as if Subreent had executed a bill of sale therefor. 10.1 'Insurance coverage. As required by 2 C.F.R. § 3 10, Subrecipient must, at a minimum, provide insurance sufficient to cover the replacement cost of any and all real or personal property, or both, purchased or, otherwise acquired, or improved in whole or in part, with funds disbursed pursuant to this Agreement. 10.2. Claims. If a claim is submitted for losses related to real or personal property, or both, purchased in whole with funds from this Agreement, any recovered monies shall be surrendered to County. ARTICLE XI INDEMNIFICATION; LIABILITY Subreent agrees to indemnify and hold harmless the County and its Commissioners-, officials, employees, agents and representatives, and their respective heirs, successors and assigns, from and against any and all costs, expenses, attorney's fees, losses, damages and liabilities incurred or suffered directly or indirectly from or attributable to any claims arising out of or incident to the Subreent's performance or nonperformance of this Agreement, or the acts or omissions of the Subrecipient's officers, agents, employees, contractors, subcontractors, licensees or invitees. Subrecipient expressly understands and agrees that any performance bond or insurance protection required of the Subrecipient, or otherwise provided by the Subrecipient, shall in no way limit the responsibility to indemnify the County as hereinabove provided. 11.2 Liabil,_y. The County assumes no liaty for actions of the Subrecipient under this Agreement, including, but not limited to, the negligent acts and omissions of the Subrecipient's agents, employees, and subcontractors in their performance of the Subrecipient's duties as described under this Agreement. In addition, the County makes no representations, or warranties, express or implied, as to fitness for use, condition of, or suitability of any equipment purchased pursuant to this Agreement_, except as those representations are made by the manufacturer of said equipment. As to the nature and condition of said equipment, in the use of said equipment, the Subreent agrees to hold County harmless for any defects 171.JASICO OK - 2019 ALA 17UASICOOK GRANT AGREEMENT Page 14 of 29 Template (NO match) Final FEDERAL AWARD # EMS -2017 -SS -00051 -SOI, CFDA # 97.067 8,27,19 a or misapplications. To the extent allowed by law, the Subrecipient agrees to hold harmless County against any and all liability, loss, damage, costs, or expenses, including attorney's fees, arising from the intentional torts, negligence, or breach of the Agreement by the Subrecipient, with the exception of acts performed in conformance with an explicit, written directive of the County or DHSEM. ARTICLE XII NOTICE 12.1 The individuals identified in this section shall be authorized to act as the liaisons of the County and the Subrecipient, respectively, with respect to this Agreement: Notices to the County/DHSEM shall be addressed to: Ellen O'Connor, Grant Coordinator Cook County Department of Homeland Security and Emergency Management 69 West Washington Street, Suite 2600 Chicago, Illinois 60602 Notices to Subrecipient shall be addressed to: John Koziol, Chief of Police Villae of Mount Prospect, Police Departme g 112 E Northwest Highway Mount Prospect, IL 60056 XOZ10" '_ m t i. ro p �qt,M .... ...... 12.2 The Subrecivient must notify the County of any significant change in the Subrecipient's organizational structure. Significant changes include, but are not limited to, changes in: i. The official(s) to whom notice regarding the Agreement is provided and their mailing address; and The Subrecipient's leadership, key staff and/or the Subrecipient's program sites, including the Chief or executive director, site director, fiscal director; name, ownership, Federal employer identification number (FEIN), DUNS number or taxpayer certification; legal status (including not-for-profit status); site address or agency official address or telephone numbers; and the location or storage site of any Equipment purchased through this Agreement. Such communication must be directed within ten (10) calendar days of such occurrence (or, in the case of changes in legal status (including not-for-profit status), address, name, ownership, FEIN or taxpayer certification, forty-five (45) days in advance) to the County. No promise or undertaking made in this Agreement is an assurance that the County agrees to continue this Agreement should the Subreent 17[JASICOOK - 2019 Agt 17UASICOOK GRANT AGREEMENT Page 15 of 29 Template (NO match) Final FEDERAL AWARD # EMS -2017 -SS -00051 -SOI, CFDA # 97.067 &,27.1.9 reorganize, change owners, or otherwise substantially change the character of the Subrecipient's structure., function, or purpose. ARTICLE XIII MISCELLANEOUS Nj , I ed eeaeeeeme Subrcipint cknowldgs that this Agrnt (including Subreci ient's 13.1 rant Prohibite7,,,,. p right to receive payments hereunder) may not be sold, assigned, or transferred in any manner by Subrecipient. Any actual or attempted sale, +t. or transfer by Subrecipient without the prior written approval of the County shall render this Agreement null, void and of no further effect. 13.2 A m endments.. This Agreement may be modified or amended at any time during its Term by mutual consent of the Parties,, expressed in a writinnd signed by the Partie g s. 13.3 Severy b . If any provision of this Agreement is declared invalid, its other provisions shall not be affected thereby. 13.4 No Waiver. No failure of either Party to assert any right or remedy hereunder will act as a waiver of either Party's right to assert such right or remedy at a later time or constitute a course of business upon which either Party may rely for the purpose of denial of such a right or remedy. 13.5 AvoliCa,b]''e, f.,,aw" Claims. This Agreement and all subsequent amendments thereto, if any, shall be governed and construed in accordance with the laws of the State of Illinois. The County does not waive sovereign immunity by entering into this Agreement. 13.6 C9m liance with Law. This Agreement and Subreent's obligations and services hereunder are friereby made and must be performed in compliance with all applicable Federal and State laws, including, without limitation, Federal regulations and Cook 13.7 Con"I ,1,,1*ance with,'E'reedorn of Information Act. Upon request, Subrecipient shall make available to the County all documents in its possession that the County deems necessary to comply with requests made under the Freedom of Information Act. (5 ILCS 140/7(2)). 13.8 Office ofthe Iii,det,),e,11",n Ntor� General,. Subreent agrees it will abide by all provisions of pect, A - the Cook County Code of Ordinances pertaining to the authority of the Office of the Independent Inspector General and acknowledges it is unlawful for any person subject to the jurisdiction of said office to refuse to cooperate with the Independent Inspector General. 13.9 Ileadilws,. Article and other headings contained in this Agreement are for reference purposes onl 11 and are not intended to define or limit the scope, extent or intent of this Agreement or any provision hereo- 13. 10 Attachments. This Agreement has the following attachments which are incorporated into thiJQ ri 1711ICOOK - 2019 A67t 17UASICOOK GRANT AGREEMENT Page 16 of 29 're late (NO match) Final FEDERAL AWARD N EMS -2017 -SS -00051-501,, CFDA N 97.067 8,2719 I'Vq1=1 Exhibit A: 2017 UASI Grant Agreement Exhibit B: Scope of Services and Budget Detail Worksheet Exhibit C: NIMS — Sample Resource Typing Form and Guidance Exhibit D: Sample of Authorized Equipment List with Hyperlink Exhibit E: Program/Project Modification Request Form Exhibit F: Subrecipient Signature Authorization Form Exhibit G: Reimbursement Request Form Exhibit H: Sample of Proof of Payment & Copy of Original Invoice Exhibit 1: Equipment Inventory Form Exhibit J: Disclosure of Pending Applications Form Exhibit K: Final Close -Out Financial Report In the event of any inconsistencies or conflict between the language of this Agreement and the attachments, the language of the attachments shall control, but only to the extent of the conflict or inconsistency. 13.11 Entjre Ag,re,ei nent. Subreeipient and County acknowledge that this Agreement constitutes the entire agreement between them and that no promises, terms, or conditions not recited, incorporated or referenced herein, including prior agreements or oral discussions, shall be binding upon ® Subrecipient or County. 13-12 Countg,_p_. This Agreement may be executed in one or more counterparts, each of which shall be considered to be one and the same agreement, ■binding on all Parties hereto, notwithstanding that all Parties are not signatories to the same counterpart. Duplicated signatures, signatures transmitted via facsimile, or signatures contained in a Portable Document Format (PDF) document shall be deemed original for all purposes. Ir 17UASICOOK - 2019 Agt 17UASICOOK GRANT AGREEMENT Page 17 of 29 Template (NO match) Final FEDERAL AWARD # EMS -2017 -SS -00051 -SOI, CFDA N 97.067 8,27,19 IN WITNESS WHEREOF, this Agreement is hereby executed on behalf of the parties through their authorized representatives as set forth below. ON BEHALF OF K COO 0 William M. Barnes Jr., Executive Director Department of Homeland Security and Emergency Management Date: ON BEHALF OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS: 17UASICOOK - 2019 Agi 17UASICOOK GRANT AGREEMENT Page 18 of 29 Template (NO match) Final FEDERAL AWARD # EIVIS-2017-SS-00051-91, CM DA # 97.067 927 19 EXHIBIT A 2017 UASI GRANT AGREEMENT Burr Ridge -20236054a- 17UASICOOK GRANT AGREEMENT Page 19 of 29 recipien 17LJASICOOK Aeement - 2019 FEDERAL AWARD # EMS -2017- -{ CFDA # 97.067 Subt gr Agreement No. 17UASICOOK INTERGOVERNMENTAL GRANT AGREEMENT BETWEEN THE STATE OF ILLINOIS 1" 0 ILLINOIS EMERGENCY MANAGEMENT AGENCY AND Cook County, DHSEIVI The Illinois Emergency Management Agency (Grantor), with its principal office at 2200 South Dirksen Parkway, Springfield, Illinois 62705, and Cook County, DHSEM (Grantee), with Its principal office at 69 West Washington Street,, Suite 2600,, Chicago, Illinois 60602-3178 hereby enter into this Intergovernmental Grant Agreement (Agreement). Grantor and Grantee are collectively referred to herein as "Pardee or individually as a "Party." PART ONE — THE UNIFORM TERMS RECITALS WHEREAS,. it is the intent of the Parties to perform consistent with all Exhibits and attachments hereto and pursuant to the dut'll-les, and responsibilities imposed by Grantor under the laws of the State of Illinois and in accordance with the terms, conditions and provisions hereof. NOW,, THEREFORE, in consideration of the forego -Ing and the mutual agreements contained herein., and for other good and valuable consideration, the value, receipt and sufficiency of which are acknowledged, the Parties hereto agree as follows: ARTICLE I AWARD AND GRANTEE -SPECIFIC INFORMATION AND CERTIFICATION 1.1. Q91h1S,Num ,,bg,r1,5A I r fon aur f E t Under penalties of perjury, Grantee certifies that 963219725 Is Grantee"s correct DUNS number, that 36-6006541 is Grantee's correct FEIN,, and that Grantee has an active State registration and SAM registration. Grantee is doing business as a Government Unit. 1.2. ,o of Ament. Grant Funds shall not exceed $2%361,180.17. Grantee agrees to accept greemen Grantors payment as specified in the Exhibits and attachments incorpor-ated herein as part of this Agreement. 1.3. Identification Nq�,rs. The Federal Award Identification number is EMW-2017-SS-00051-.S01, The Catalogue of Federal Domestic Assistance Number (CFDA) is 97.067. The Catalog of State Financial Assistance (CSFA) Number is 588-00-0455. 1.4, Term. This Agreement shall be effective on October I 2017, and shall expire ©n August 31, 20200 unless terminated pursuant to this Agreement. 11S.C9ftM.—, Grantee certifies under oath that (1) all representations made in this is Agreement are true and correct and (2) all Grant Funds awarded pursuant to this Agreement Shall be used only for the purpose(s) described herein. Grantee acknowledges that the Award is made solely upon thin certification and that any false statements, misrepresentations, or material omissions shall be the basis for immediate termination of this Agreement and repayment of all Grant Funds. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 291.6 Page 1 of 33 Agreement No, 17UASICOOK 5jgn ,.,jj,MM, - In witness whereof, the Parties hereto have caused this Agreement to be executed by their duly authorized representatives. Signature of Designee Printed Name: Printed Title: State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 2916 Page 2 of 33 Agreement No. 27U"cooK ARTICLE It REQUIRED REPRESENTATIONS 21- 5t9.rj,�'nK.and Mhor[tv., Grantee warrants that: (a) Grantee is a governmental entity. (b) Grantee has the requisite power and authority to execute and deliver this Agreement and all documents to be executed by it in connection with this Agreement, to perform its obligations hereunder and to consummate the transactions contemplated hereby. (c) The execution and delivery of this Agreement, and the other documents to be executed by Grantee In connection with this Agreement, and the performance by Grantee of its obligations hereunder have been duly authori2ed by all necessary entity action. (d) This Agreement and all other documents related to this Agreement, Including the Uniform Grant Application, the Exhibits and attachmen ts to which Grantee is a`partV constitute the, legal, valid and binding, obligations of Grantee enforceable against Grantee in accordance, with their respective terms, a W all 2.2. Comoll'ance wi�h Internat nWLggdj. Grantee certifies that it does and will comply with provisions of the Federal Internal Revenue Code (26 USC 1),, the Illinois Revenue Act (35 ILCS 5), and all rules promulgated thereunder, Including withholding provisions and timely deposits of employee taxes and unemployment insurance taxes. 2.3. C.9LmRjjpnge it Fee-,tal , In Objjit.A T � 5XAct 0=, .6., Grantee . 12 certifies that it does and will comply with the reporting requirements of the Federal Funding Accountability and Transparency Act of 2006 (P.L. 109-282) (FFATA) with respect to Federal Awards greater than or equal to $25,000. A FFATA sub -award report must be filed by the end of the month following the month In which the award was made, 2.4. Cornol IaLce W; 200) .1 - t,R_U_1§L(aT JC,R Part . Grantee certifies that It shall adhere to the applicable Uniform Administrative Requirements, Cost Principles, and Audit Requirements, which are published In Title 2, Part 2,00 of the Code of Federal Regulations, and are incorporated herein by reference. See 44 Ill. Admin. Code 7000.30(b)(1)(A). 2.5. LD,mij,ance, kith Re I 't do, Rea, iremeO . Grantee and its sub -grantees shall- (1) be, registered ed with the Federal SA ii (4) be, in r good standing , with the Illinois Secretary of State, if applicable;, and (iii) have a valid DUNS number. It is Grantee's responsibility to remain current with these registrations and requirements. if Grantee's status with regard to any of these requirements change,, or the certifications made in and information provided in the Uniform Grant Application changes, Grantee must notify the Grantor in accordance with ARTICLE XVIII, ARTICLE Ill DEFINITIONS 3.1. Capitalized words and phrases used in this Agreement have the following meanings: State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 2916 Page 3 of 33 Agreement No. 17UASICOOK 142 CFR Part 200" means the Uniform Administrative Requirements., Cost Principles.. and Audit Requirements for Federal Awards published in Title 2, Part 200 of the Code of Federal Regulations. "Agreement" or "Grant Agreement" has the same meaning as In 44 Ill. Admin. Code 7000.20. "Allocable Costs" means costs allocable to a particular cost objective If the goods or services involved are chargeable or assignable to such cost objective in accordance with relative benefits received or other equitable relationship. Costs allocable to a specific Program may not he shifted to other Programs in order to meet deficiencies caused by overruns or other fund considerations., to avoid restrictions Imposed by law or by the terms of this Agreement, or for other reasons of convenience. "Allowable Costs" has the same meaning as In 44111. Admin. Code 7000.20. "Award" has the same meaning as in 44111. Admin. Code 7000.20. "Budget" has the same meaning as In 44111. Admin. Code 7000.20. "CFDA" or "Catalog of Federal Domestic Assistance has the same meaning as in 44 Ill. Admin. Code 7000.20. "Close-out Report" means a report from the Grantee allowing the Grantor to determine whether all applicable administrative actions and required work have been completed, and therefore closeout actions can commence. "Conflict of Interese has the same meaning as in 44 111111. Admin. Code 7000.20. "'Consolidated financial Report" means a financial information presentation in which the assets,, equity.. 41 liabilities,and:operating accounts of an entity and Its subsidiaries are combined (after eliminating all inter -entity transactions) and shown as belonging to a single reporting entity. -"'Cost Allocation Plan" has the same meaning as in 44111. Admin. Code 7000.20. ".CSFA7 or "Catalog of State Financial Assistance" has the same meaning as in 44 111. Admin. Code 7000-20. "Direct Costs" has the same meaning as In 44 Ill. Admin. Code 7000.20. "Disallowed Costs" has the same meaning as in 44111. Admin. Code 7000.20. "DUNS Number" means a unique nine digit identification number provided by Dun & Bradstreet for each physical location of Grantee's organization. Assignment of a DUNS Number is mandatory for all organizations seeking an Award from the State of Illinois. "'FAIN" means the Federal Award Identification Number,, IFATA" or "Federal Funding Accountability and Transparency Act" has the same meaning as in 31 LISC 6101; P.L. 110-252. "Fixed -Rate" has the same meaning as In 44 Ill. Admin. Code 7000.20. "Fixed -Rate" is in contrast to fee- for-service, 44111. Admin.. Code 7000.20, State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 2916 I Page 4 of 33 Agreement No. 17UASICOOK "GAAP" or 'Generally Accepted Accounting Principles," has the same meaning as in 44 Ill. Admin. Code 7000,20. "Grant bunds'" has the same meaning as in 30 US 705, "Indirect Costs"' has the same meaning as in 44 Ill. Admin. Code 7000.20. "Indirect Cost Rate" means a device for determining in a reasonable manner the proportion of indirect costs each Program should bear. It Is a ratio (expressed as a percentage) of the Indirect Costs to a Direct Cost base, If reimbursement of Indirect Costs Is allowable under an Award,, Grantor will not reimburse those Indirect Costs unless Grantee hat established an Indirect Cost Rate covering the applicable activities and period of time, unless Indirect Costs are reimbursed at a fixed rate. "Indirect Cost Rate Proposal" has the same meaning as in 44 Ill. Admin. Code 7000,20. "Net Revenue" means an entity's total revenue less its operating expenses, interest paid, depreciation, and taxes. "Net Revenue" is synonymous with "Profit',"' "Nonprofit Organization" has the same meaning as in "Ill. Admin. Code 7000.20. ""Notice of Award" has the same meaning as in 44 Ill. Admin. Code 7000.20. "OIVIW'has the some meaning as in 44 Ill. Admin. Code 7000.20. `►Prior Approval" has the same meaning as in 44 Ill. Admin. Code 7000.20. "Profit''' means an entity's total revenue less its operating expenses, interest paid, depreciation,, and taxes. "Profit" is synonymous with "Net Revenue."" "Program" means the services to be provided pursuant to this Agreement. "Program Costs" means all Allowable Costs incurred by Grantee and the value of the contributions made by third parties in accomplishing the objectives of the Award during the Term of this Agreement. "'Program Income" has the same meaning as In 44 111. Admin. Code 7000.20. "Related Parties"' has the mean -Ing set forth in Financial Accounting Standards Board (FASB) Accounting Standards codification (ASIC? 850-10-20. ' "SAM"' means the federal System for Award arra ernenEt (SAM); which is the Federal repository into which an entity •must provide information required for, the conduct, of business, as, a redpient,, 2, CFR 25 Appendix A "State" means the State of Illinois. "term" has the meaning set forth in Paragraph 1,4. "Unallowable Costs," has the same meaning as in 44 Ill. Admin. Code 7000.20. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 /429 16 Page 5 of 33 Agreement No. 17UASICOOK ARTICLE IV PAYMENT 4.1. "K, 1,01NObt Al?12ffl,2M1atio0,J,, qfflpfD. tgZg 1' ,u 0 �.,E "� This Agreement is contingent upon and subject to the availability of sufficient funds. Grantor may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (1) sufficient funds for this Agreement have not been appropriated or otherwise made available to the Grantor by the State or the Federal funding source, (H) the Governor or Grantor reserves funds, or (ill) the Governor or Grantor determines that funds will not or may not be available for payment. Grantor shall provide notice,, in writing,, to Grantee of any such funding failure and its election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant to this Section will be effective upon the date of the written notice unless otherwise Indicated. 4.2. 11 noir Grua t Funds, Regov , ' Any Grant Funds remaining at the end of the Agreement period which are not expended or legally obligated by Grantee shall be returned to Grantor within forty-five (45) days after the expiration of this Agreement in accordance with the Grant Funds Recovery Act (30 1 LCS 705/1 et seq.). In the event of a conflict between the Grant Funds Recovery Act and the Grant Accountability and Transparency Act,, the provisions of the Grant Accountability and Transparency Act shall control. 30 ILCS 708/80. 4.3. f 199% Unless notified otherwiseiin,PAR ,,, As U1W Yemen A t"'o. ,.0 or PART THREE, Federal funds received under this Agreement shall be managed In accordance with the Cash Management Improvement Act of 1990 (31 USC 6501 etseq.) and any other applicable Federal laws or regulations. 4.4.nt h ales. 1 Grantee agrees that Grantor shall have no liability to Grantee when Grantor acts In good faith to redirect all or a portion of any Grantee payment to a third party. Grantor Will be deemed to have acted in good faith when it is in possession of information that indicates Grantee authorized Grantor to intercept or redirect payments to a third party or when so ordered by a court of competent Jud'sdiction. 4.5. MQd Nga If the Agreement amount is established on an estimated ffifflgatAlng.W Egj 1,pg A basis, then it may be Increased by mutual agreement at any time during the Term. Grantor may decrease the estimated amount of this Agreement at any time during the Term if (i) Grantor believes Grantee will not use the funds during the Term, (ii) Grantor believes Grantee has used funds in a manner that was not authorized by this Agreement, (iii) sufficient funds for this Agreement have not been appropriated or otherwise made available to the Gra nto r by the State or the Federal funding s ou rce., (iv) the Governor or Grantor reserves funds, or (v) the Governor or Grantor determines that funds will or may not be available for payment. Grantee will be notified, in writing, of any adjustment of the estimated amount of this Agreement In the event of such reduction, services provided by Grantee under Exhibit A may be reduced accordingly. Grantee shall be paid for work satisfactorily performed prior to the date of the notice regarding adjustment. 2 CFR 200-308. 4.6. (a) Ali interest earned on Grant Funds held by a Grantee shall become part of the Grant Funds when earned and be treated accordingly for all purposes, unless otherwise provided in PARTI or 30 ILCS 705/10. (b) Grant Funds shall be placed In an Insured account, whenever possible., that bears interest, unless exempted under 2 CFR Part 200.305(b)(8) or prohibited from doing so by state law. All State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 6 of 33 Agreement No. 27UASICOOK interest earned shall be considered Grant Funds and are subject to the same restrictions, unless there Is an applicable Federal program rule that takes precedence. (c) A Grantee who is required to reimburse Grant Funds pursuant to an action brought under the Grant Funds Recovery Act, and who enters into a deferred payment plan for -the purpose of satisfying a past due debt, shall be required to pay Interest on such debt as required by Section 1(x.2cif the Illinois State Collection Act of 1986,30 ILCS 210; See alsq 30 ILC S 705/10. 4.7. TiIrWy-8,1111ing, Resquirgd. Grantee must, submit any payment, request, to Grantorwithin thirty (30) days of the end of the quarter,. unless another, biking schedule is, specified in 'A 'H,R M.R.I. DD, or, T, '� Failure to submit such payment request timely will rende'r the a'm'ounts Willed an unallowable cost which Grantor cannot reimburse. In the event that Grantee is unable, for good cause, to submit its payment request timely, Grantee shall timely notify Grantor and may request an extension of time to submit the payment request. Grantor's approval of Grantee's request for an extension shall not be unreasonably withheld. 4-8.C 1 , .S.rkificat1'on. Pursuant to 2 CFR 200.415, each invoice and report submitted by Grantee must contain the following certification by an official authorized to legally bind the Grantee: By signing this report or payment, request), I certify to the bestof my, knowledge, and efief that the report forpayment request) is true, complete,, and accurate, and the, expenditures,, disbursements and cash receipts are for, the purposes, and, o0jectives, setfdrth in the terms and canditions, of the Federal or State award. I am aware that any false, fictitious, or fraudulent Information., or the ornisSion of any material fact,., may subject me to criminal, civil or adrninistrative penalties for fraud, false state rnen ts, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31,, Sections 3729-3730 and 3801-3812). ARTICLE V SCOPE OF GRANT ACTIVITIES/PURPOSE OF GRANT VI r I v!tl,O–f Gr nit, J-Purggse Grantee will conduct the Grant Activities or p ov de j� fitiMj the services as described in the Exhibits and attachments, including Exbib1t A (Project Description) and fit (Deliverables), 'incorporated herein and In accordance with all terms and conditions set forth herein and all applicable administrative rules. In addition, the State's Notice of Award is incorporated herein as an attachment, provisions and program. mat -c reporting required under this Agreement are described In ARlr M (The Gran torSp,eciflc Terms), All Project' -specific provisions and reporting required under this Agreement are, described InftgTT14R:g. ..� E 5.2. 5 W - —,Lvi-slons. Grantee shall obtain Prior Approval from Grantor whenever a Scope revision is necessary for one or more of the reasons enumerated in 2 CFR 200-308. All requests for Scope revisions that require Grantor approval shall be signed by Grantee's authorized representative and submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed If expended before Grantor gives written approval. See 2 CFR 200.308. included in if aPplicable, specific conditions required after a risk assessment will be fij�-Lt fi. Grantee shalladhere to the specific conditions, listed therein. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 7 of 33 Agreement No. 17UASICOOK ARTICLE VI BUDGET 6.1. agdwt. The Budget is a schedule of anticipated grant expenditures that is approved by Grantor for carrying out the purposes of the Award. When Grantee or third parties support a portion of expenses associated with the Award, the Budget includes the non -Federal as well as the Federal share (and State share if applicable) of grant expenses. The Budget submitted by Grantee at application.. or a revised Budget subsequently submitted and approved by Grantor, is considered final and Is incorporated herein as an attachment, 6.2. §Mjdgg It. Grantee shall obtain Prior Approval from Grantor whenever a Budget revision Is necessary for one or more of the reasons enumerated In 2 CFR 200.308. All requests for Budget revisions that require Grantor approval shall be signed by Grantee's authorized representative and submitted to Grantor for approval. Expenditure of funds under a requested revision Is prohibited and will not be reimbursed if expended before Grantor gives written approval. 2 CFR 200.308. 6.3. Oisgretionary, LLngeJLem, Transfers. Unless prohibited from doing so in 2 CFR 200.30%, transfers between approved line items may be made without Grantor's approval only if the total amount transferred does not exceed the allowable variance of the greater of either (i) ten percent (10%) of the Budget line item or (H) one thousand dollars ($1,000) of the Budget line item. Discretionary line item transfers may not result in an increase to the Budget 6-4. Ngn- aEy,L[ne Item Trans ,. Total line Item transfers exceeding the allowable variance ..d1j;rgt1qn rMs" Z' of the greater of either (i) ten percent (10%) of the Budget line item or (ii) one thousand dollars ($1,000) of the Budget line item require Grantor approval as set forth in Paragraph 6.2. 6.518 Within thirty (30) calendar days from the date of receipt of the request for Budget revisions,, Grantor will review the request and notify Grantee whether the Budget revision has been approved, denied, or the date upon which a decision will be reached. ARTICLE V11 ALLOWABLE COSTS 7.1.1 jggods, ,A I IQ w�aiii 1bt Atc-9,18- st 's A, _., Alto at.`9�n.ML!9,h The allowability of costs and cost allocation methods for work performed under this Agreement shall be determined In accordance with 2 CFR 200 Subpart E and Appendices III, IV, and V. 7.2.cag R, mmis IDAISu =N" %WNWAK qffi�t Oon,. (a) This Paragraph 7.2 applies only to: (I) A Grantee who charges, or expects to charge, any Indirect Costs; and 00 A Grantee who is allowed to charge Indirect Costs under federal or state statutes, state administrative rules,, and agency or program rules, regulations and policies, (b) , A Grantee must submit an Indirect Cost Rate Proposal in accordance with federal regulations for approval no later than three months after the effective date of the Award, in a format prescribed by Grantor. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 8 of 33 Agreement No. 17UASICOOK (ij Appendix VII to 2 CFR Part 200 governs Indirect Cost Rate Proposals for State and 10C21governments. 00 Appendix flf to 2 CFR Part 200 governs Indirect Cost Rate Proposals for Institutions of higher education. W A Grantee who has a current, applicable rate negotiated by a cognizant Federal agency shall provide to Grantor a copy of its Indirect Cost Rate acceptance letter from the Federal government. Grantor will accept that Indirect Cost Rate, up to any statutory, rule-based or programmatic limit. However, for Grantees to which Appendix III of 2 CFR Part 200 applies, the rate amount must not exceed 26% (see 2 CFR Part 200,. Appendix 111(0(8)). 7.3. .sL Cost transfers sfersb etween Grants. whether as a means to compensate for cost overruns or for other reasons, are unallowable. See 2 CFR 200.451. 7.4.Ili r ' dPrioc"I'm The Federal cost principles that apply to public and private tion "CUM.I'D institutions of higher education are set forth in 2 CFR Part 200 Subpart E and Appendix Ill. 7,5. Govern-Mgnt, gggP 1MI, The Federal cost principles that apply to State, local and Federally. recognized Indian tribal governments are set forth In 2 CFR Part 200 Subpart E. Appendix V, and Appendix V11. Mande The financial management systems of Grantee must meet the following standards: (a) Accounting System, Grantee organizations must have an accounting system that provides accurate, current, and complete disclosure of all financial transactions related to each State- and Federally -funded Program. Accounting records must contain information pertaining to State and Federal pass-through awards, authorizations,, obligations., unobilgated balances, assets, outlays, and income. These records must be maintained on a current basis and balanced'at least quarterly. Cash contributions to the Program from third parties must be accounted for In the general ledger with other Grant Funds. Third party in-kind (non-cash) contributions are not required to be recorded in the general ledger, but must be under accounting control, possibly through the use of a memorandum ledger. See 2 CFR 200-302. (b) Source Documentation. Accounting records must be supported by such source documentation as canceled checks, bank statements,, invoices.. paid bills., donor letters., time and attendance records, activity reports, travel reports, contractual and consultant agreements,, and subaward documentation. All supporting documentation should be clearly identified with the Award and general ledger accounts which are to be charged or credited, (I) The documentation standards for salary charges to grants are prescribed by 2. CFR 200-430, and in the cost principles applicable to the entity's organization (Paragraphs 7.4 through 7.5). (ii) If records do not meet the standards in 2 CFR 200.430, then Grantor may notify Grantee in p 1T EAL,, KT_T 0 R, E E or Exhibit G of the requirement to submit Personnel activity reports. See 2 CFR 200.430(1)(8). Personnel activity reports shall account on an after -the -fact basis for one hundred percent (100) of the employee's actual time, separately indicating the time spent on the grant, other grants or projects, vacation or sick leave, and administrative time, If applicable. The reports must be signed by the employee, approved by the appropriate official,, and coincide with a pay period. These time records should be used to record the distribution of salary costs to the appropriate accounts no less frequently than quarterly. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 9 of 33 Agreement No. 17UASICOOK (iii) Formal agreements with independent contractors, such as consultants., must include a description of the services to be performed, the period of performance, the fee and method of payment, an itemization of travel and other costs which are chargeable to the agreement, and the signatures of both the contractor and an appropriate official of Grantee. ( "A If third party in-kind (non-cash) contributions are used for Grant purposes, the valuation of these contributions must be supported with adequate documentation. (c) Internal Control. Effective control and accountability must be maintained for all cash, real and personal property, and other assets. Grantee must adequately safeguard all such property and must provide assurance that it is used solely for authorized purposes. Grantee must also have systems In place that provide reasonable assurance that the information is accurate,, allowable, and compliant with the terms and conditions of this Agreement. (d) Budget Control., Records of expenditures must be maintained for each Award by the cost categories of the approved Budget (including Indirect costs that are charged to the Award), and actual expenditures are to be compared with Budgeted amounts at least quarterly., W Cash Management. Requests for advance payment shall be limited to Grantee's immediate cash needs. Grantee must have written procedures to minimize the time elapsing between the receipt and the disbursement of Grant Funds to avoid having excess funds on hand. 2 CFR 200.305. 7.7. fg� mr 1, aggyJ tmengs. All Grants, whether funded in whole or in part with either Federal or State funds, are subject to Federal requirements and regulations, including but not limited to 2 CFR Part 200, 44 Ill. Admin. Code 7000.30(b) and the Financial Management Standards in Paragraph 7.6. 7.8. Profits. it is not permitted for any person or entity to earn a Profit from an Award. See.. e.g.,, 2 CFR 200.400(8); see also 90 ILCS 708/60(a)(7). 7.9. Mlgnsggmvnt orr, , co, � , Grantee is encouraged to earn income to defray program costs where appropriate, subject to 2 CFR 200.307. ARTICLE Vill REQUIRED CERTIFICATIONS Qqlflcations.. Grantee shall be responsible for compliance with the enumerated certifications to the extent that the certifications apply to Grantee. (a) Bribery. Grantee certifies that it has not been convicted of bribery or attempting to bribe an officer or employee of the State of Illinois,, nor made an admission of guilt of such conduct which is a matter of record (30 ILCS 500/50-S). (b) Bid Rigging. Grantee certifies that It has not been barred from contracting with a unit of State or local government as a result of a violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of 2012 (720 ILCS 5/33E-3 or 720 ILCS 5/33E-4, respectively). (c) Debt to State. Grantee certifies that neither it., nor its affiliate(s), Is/are barred from receiving an Award because Grantee, or Its affiliate(s), is/are delinquent in the payment of any debt to the State,, unless Grantee,. or Its affiliate(s), has/have entered into a deferred payment plan to pay off the State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 10 of 33 A - Agreement IV& 17UASICOOK debt, and Grantee acknowledges Grantor may declare the Agreement void If the certification is false (30 ILCS 500/50-11), (d) Educational Loan. Grantee certifies that it Is not barred from receiving State agreements as a result of default on an educational loan (5 ILCS 385/1 etseq.). (e) International Boycott. Grantee certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provision of the U.S, Export Administration Act of 1979 (50 USC Appendix 2401 et seq. or the regulations of the U.S. Department of Commerce promulgated under that 'Act (15 CFR Parts 730 through 774). (f) Dues and Fees. Grantee certifies that it is not prohibited from receiving an Award because it pays dues or fees on behalf of its employees or agents, or subsidizes or otherwise reimburses them for payment of their duos or fees to any club which unlawfully discriminates (77S ILCS 25S/1 et seq.). (g) Pro -Children Act. Grantee certifies that it is in compliance with the Pro -Children Act of 2001 in that it prohibits smoking In any portion of its facility used for the provision of health,, day care, early childhood development services, education or library services to children under the age of eighteen (18), which services are supported by Federal or State government assistance (except such portions of the facilities which are used for inpatient substance abuse treatment) (20 USC 7181-7184). (h) Drug -Free Work Place. If Grantee is not an individual, Grantee certifies it will provide a drug free workplace pursuant to the Drug Free Workplace Act. 30 ILCS 580/ f Grandee i n individual 3 a ee Is a I and this Agreement is valued at more than $5,000, Grantee certifies it shall not engage In the unlawful manufacture, distribution,, dispensation, possession,, or use of a controlled substance during the performance of the Agreement. 30 US 580/4. Grantee further certifies that it is In compliance with the government -wide requirements for a drug-free workplace as set forth in 41 USC 8102. (f) Motor Voter Law. Grantee certifies that it is in full compliance with the terms and provisions of the National Voter Registration Act of 1993 (52 USC 20501 et seq.). 0) Clean Air Act and Clean Water Act. Grantee certifies that it is In compliance with all applicable standards, order or regulations issued pursuant to the Clean Air Act (42 USC §7401 et seq.) and the Federal Water Pollution Control Act, as amended (33 USC §1251 et seq.). (k) Debarment. Grantee certifies that It Is not debarred,, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation In this Agreement by any Federal department or agency (45 CFR Part 76), or by the State (See 30 ILCS 708/25(6)(G)), (1) Non -procurement Debarment and Suspension. Grantee certifies that it is in compliance with Subpart C of 2 CFR Part 180 as supplemented by 2 CFR Part 376,.S'ubpart C. (m) Grant for the Construction of Fixed Works. Grantee certifies that all Programs for the construction of fixed works which ar financed In whole or in part withfunds provided by this Agreement shall besubject to the Prevailing Wage, Act (820 ILCS 13,0/01-01 et,seq.) unless the provision's of that Act exempt Its application. In th;e construction of the Program,, Grantee shall comply with the requirements of the Prevailing Wage Act including, but not limited to, inserting into all contracts for such construction a stipulation to the effect that not less than the prevailing rate of wages as applicable to the Program shall be plaid to all laborers., workers, and mechanics performing work under the Awand and requirin g all bonds of, contractors to include a provision W p ionas wo,141 guarantee the faithful performance of such prevailing wage clause as provided by contract., State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 2915 Page 11 of 33 Agreement No, 17UASICOOK (n) Health Insurance Portability and Accountability ACL Grantee certifies that it is In compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA),, Public Law No. 104-291,,45 CFR Parts 160.. 162 and 164,, and the Social Security Act, 42 USC 1320d-2 through 1320d-7,, In that it may not use or disclose protected health Information other than as permitted or required by law and agrees to use appropriate safeguards to prevent use or disclosure of the protected health information. Grantee shall maintain, for a minimum of six (6) years, all protected health Information. (0) Criminal Convictions. Grantee certifies that neither it nor any managerial agent of Grantee has been convicted of a felony under the Sarbanes-Oxley Act of 2002, nor a Class 3 or Class 2 felony under Illinois Securities Law of 1953, or that at least five (5) years have passed since the date of the conviction. Grantee further certifies that it is not barred from receiving an Award under 30 ILCS 50O/50- 10.50, and acknowledges that Grantor shall declare the Agreement void if this certification is false (30 ILC5 SM/50-IL0.5). (p) Forced Labor Act. Grantee certifies that it complies with the State Prohibition of Goods from Forced Labor Act, and certifies that no foreign -made equipment, materials, or supplies furnished to the State under this Agreement have been, or will be produced in whole or in part by forced labor, convict labor, or indentured labor under penal sanction (30 ILLS 583). W Illinois Use Tax. Grantee certifies in accordance with 30 ILCS, 500/50-12 that it is not barred from receiving an Award under this Paragraph. Grantee acknowledges that this Agreement may be declared void if this certification is false. (r) Environmental Protection Act Violations, Grantee certifies In accordance with 30 ILCS SOD/50-14 that it is not barred from receiving aft Award under this Paragraph. Grantee acknowledges that this Agreement may be declared void if this certification is false. (s) Goods from Child Labor Act. Grantee certifies that no foreign -made equipment., materials, or supplies furnished to the State under this Agreement have been produced in whole or in part by the labor of any child under the age of twelve (12) (30 ILC S 584). W Federal Funding Accountability and Transparency Act of 2006. Grantee certifies that it iis n compliance with the terms and requirements of 31 USC 610L ARTICLE IX CRIMINAL DISCLOSURE 9.1. Manda&pjy Crimina, CL01 La , 'I QLSu Grantee shall continue to disclose to Grantor all violations of criminal law Involving fraud., bribery- or gratuity violations potentially affecting this Award. See 30 ILLS 708/4,0, Additionally,. if Grantee receives over $10 million in total Grant Funds, funded by either State or Federal funds, during the period of this Award, Grantee must maintain the currency of information reported to SAM regarding civil, criminal or administrative proceedings as required by 2 CFR 200.113 and Appendix 11 of 2 CFR Part 200, and 30 ILC S 708/40. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 2915 Page 12 of 33 Agreement No, 17UASICOOK ARTICLE X UNLAWFUL DISCRIMINATION 10-1. Co -d-h ,mehance 5 on -crim taion. Both Parties, their employees and subcontractors under subcontract made pursuant to this Agreement, remain compliant with all applicable provisions of State and Federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity Including, but not limited to, the following laws and regulations and all subsequent amendments thereto: (a) The Illinois Human Rights Act (775 ILLS 511-101 et seq.), including, without limitation, 44 Ill. Admin. Code Part 750, which is incorporated herein; (b) The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.); (c) The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a- and 20OOh-6). (See also guidelines to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons [Federal Register: February 18, 2002 (Volume 67, Number 13, Pages 2671-2685)1); (d) Section 504 of the Rehabilitation Act of 1973 (29 LISC 794); (e) The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.); and (0 The Age Discrimination Act (42 USC 6101 et seq.). ARTICLE X1 LOBBYING Impropgr Influ gagge.- Grantee certifies that no Grant Funds lea ve, been p fdorwill be paid by or on behalf of Grantee to any person! for linfluencling or attempting to, influence, an officer or employee of any government agency, a mlember of Congres 0 1 rens or Illinois General Assembly, an officer or employee of Congress or Illinois General Assembly, oran employee of a m ernber of Congress, or, Illinois General Assembly in connection with the awarding of any agreement,o the making of any, grant, the making of any loan,, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment or modification of any agreement, grant,, loen or cooperative agreement. 31 US04352. Additionally, Grantee certifies that it has filed the required certification under the Byrd Anti -Lobbying Amendment (31 LISC 1352), if applicable. 11.2.fgdera(Lo .In �LLL. If any funds, other than ,Federally -appropriated funds, were paid or will be paid to any person for Influenclin, & or attempting to influence, any of the above persons in connection with this Agreement, the undersigned must also complete and, submit Federal Form LLL, Disclosure of Lobbying Activities Form, in accordance with its Instructions. 11.3. , e certifies it Is in complian ce wilth'the restrictions '0( ,191?§ "in _L, psts. Gra nte e , on I ging set forth, in 2 CFR Part 200.450., For, any Indirect Costs, associated with this Agreementlototal lobbying costs, shall be separately Identi fied In the Program Budget, and thereafter treated as other Unallowable Costs. 11.4. Pr0cuEgMg_.ntI ,.kgLb�yGrantee warrants and certifies that It and , to the best of its knowledge, Its sub -grantees have, complied and will compl'y, with Executive Order 1o.1(2007 (EO 1-2007). EO 1-2007 State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 2916 Page 13 of 33 Agreement No. 17UASICOOK generally prohibits Grantees and subcontractors frbrn hiring the then -serving Governor's family members to lobby procurement activitle s: of 'the State, or any other unit of government In Illinois incIudlng local governments, if that procurement may result in a contract valued at over $25,000. This prohibition also applies to hiring for that same purpose any former State employee who had procurement authority at any time during the one-year period preceding the procurement lobbying activity. 5u, Grantee must include the language of this ARTICLE XI in the award d ocoments for any subawards made pursuant to this Award at all tiers. All sub-awardees are also subject to certification and disclosure. Pursuant to Appendix 11(1) to 2 CFR Part 200,, Grantee shall forward all disclosures by contractors regarding this certification to Grantor. 11.6. gantAcation. This certification is a material representation of fact upon which reliance was placed to enter into this transaction and Is a prerequisite for this transaction, pursuant to 31 USC 1352. Any person who falls to file the required certifications shall be subject to a civil penalty of not less than $10,000, and not more than $100,000., for each such failure. ARTICLE X111 MAINTENANCE AND ACCESSIBIL17Y OF RECORDS* MONITORING 0 12.1. Records Retention. Grantee shall maintain for three (3) years from the date of s0mission of the final expenditure report., adequate books, all financial records and, supporting documents,, statistical records, and all other records pertinent to this Award, adequate to comply with 2 CFR 200.333, unless a different retention period is specified in 2 CFR 200.333. If any litigation,, claim or audit Is started before the expiration of the retention period, the records must be retained until all litigation,, claims or audit exceptions involving the records have been resolved and final action taken. 12.2. &t=Jh1ft gf-_&'Jco - ,r ,ds, Grantee, in compliance with 2 CFR 200.336, shall make books, records, related papers, supporting documentation and personnel relevant to this Agreement available to authorized Grantor representatives, the Illinois Auditor General,, Illinois Attorney General, any Executive Inspector General, the Grantor's Inspector General, Federal authorities,, any person Identified in 2 CFR 200.336., and any other person as may be authorized by Grantor (including auditors), by the State of Illinois or by Federal statute. Grantee shall cooperate fully in any such auditor inquiry. 12.3. Fa i I urg I M'ht.Wi,0,.Bpo,,Ks AaindjgAc d. Failure to maintain books, records and supporting documentation., as described in this ARTICLE Xll,, shall establish a presumption in favor of the State for the recovery of any funds Paid by the State under this Agreement for which adequate books, records and supporting documentation are not available to support disbursement. 12.4. M0,[tor1*njz as dj�Wss Ig(frifor Grantee must monitor Its activities to assure compliance with applicable State and Federal requirements and to assure its performance expectations are being achieved. Gra nto r shall monitor the activities of G re ntee to assure compliance with a I I re q u i rem e nts; a n d performance expectations of the award. Grantee shall timely submit all financial and performance reports, and shall supply, upon Grantor's request, documents and information relevant to the Award. Grantor may make site visits as warranted by program needs; See 2 CFR 200.328 and 200,331. Additional monitoring requirements may be in g6fll or PABLMEE. mw State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 14 of 33 Agreement No, 17UASICOOK ARTICLE XIII FINANCIAL REPORTING REQUIREMENTS 13.1, ,red Rerfodic F, nancia"I RS,M, . Grantee agrees to submit financial reports as requested and in the format required by Grantor. Grantee shall file quarterly reports with Grantor describing the expenditure(s) of the funds related thereto, unless more frequent reporting is required by the Grantee pursuant to specific award conditions. 2 CFR 200.207. The first of such reports shall cover the first three months after the Award begins. Quarterly reports must be submitted no later than 30 calendar days following the three month period covered by the report. Additional information regarding required financial reports may be set forth in Exhlbil G. Failure to submit therequired financial reports may cause a delay or suspension of funding. 30 ILCS 705/1 et seq.; 2 CFR 207(()(3) and 200,327, 13-2. (a) Grantee shall submit a Close-out Report within 60 calendar days following the end of the period of performance for this Agreement. In the event that this Agreement is terminated prior to the end of the Term, Grantee shall submit a Close-out Report within 60 calendar days of such termination, The format of this Close-out Report shall follow a format prescribed by Grantor. 2 CFR 200.343. (b) If an audit or review of Grantee occurs and results in adjustments after Grantee submits a Close-out Report, Grantee will submit a new Close-out Report based on audit adjustments, and immediately submit a refund to Grantor, if applicable. 2 CFR 200.344. 13.3. ,ggl Financial Rr (a) This Paragraph 13.3 applies to all Grantees, unless exempted byPA&TTW or DART THREE, 1, ..4 (b) Grantees shall submit Annual Financial Reports within 180 days after the Grantee's fiscal year ending on or afterJune 30. This deadline may be extended at the discretion of the Grantor. W The Annual Financial Report must cover the same period the Audited Financial Statements cover. If no Audited Financial Statements are required, however, then the Annual Financial Report must cover the same period as the Grantee's tax return. (d) Annual Financial Reports must include an in relation to opinion from the report 'issuer on the Cost and Revenue schedules included in the Annual Financial Report. (e) Annual Financial Reports shall follow a format prescribed by Grantor. (f) Notwithstanding anything herein to the contrary, when such reports or statements required under this section are prepared by the Illinois Auditor General, if they are not available by the above-speciffied due date, they will be provided to Grantor within thirty (30) days of becoming available. 13-4. if 'fe c r ,L ! �frj 4& Failure to comply with reporting requirements shall result in the ,Jjj�g _t Fal withholding of funds, the return of improper payments or Unallowable Costs, will be considered a material breach ,of this Agreement and may be the basis to recover Grant Funds., Grantee's, failure to comply with this, ARTICLE X111, ARTICLE XIV,, or ARTICLE XV shall be considered pri'ma facie evidence of a breach and may be admitted as such., State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 2916 Page 15 of 33 Agreement No. 17UASICOOK without further proof, into evidence in an administrative proceeding before Grantor,, or in any other legal proceeding. ARTICLE XIV PERFORMANCE REPORTING REQUIREMENTS 14-1.Reaulne tLman 2RP-,11 or g _ 20 y Grantee agrees to submit Performance Reports as requested and In the format required by Grantor. Performance Measures listed in Exhlbft E must be reported - quarterly, unless otherwise specified In PART orPAM, , H.REE. Unless so specified, the first of such reports shall cover the first three months after the Award begins. If Grantee is not required to report performance quarterly, then Grantee must submit a Performance Report at least annually. In unusual circumstances where more frequent reporting Is necessary some Grantees may be required to submit monthly Performance Reports; in such cases.. Grantor shall notify Grantee of same in RAJR T-,.,.IWQ or P R ,'TlHkC Pursuant to 2 CFR 200-328, periodic Performance Reports shall be submitted no later than 30 calendar days following the period covered by the report. For certain construction -related Awards, such reports may be exempted asidentifiedin ,EAST TWO or PAI ,RT.J1fLEg 2 CFR 200.328. Failure to submit such required Performance Reports may cause a delay or suspension of funding. 30 ILCS 70511 et seq. 14.2. Jo sg- ov,,tP trf gLiM ap, & g� flggpg, rLs. Grantee agrees to submit a Close-out Performance Report, in the format required by Grantor, within 60 calendar days following the end of the period of performance. See 2 CFR 200.343. 14.3.forman'' �� Qu, 2f., E Lr I " - , Renorts. Pursuant to 2 CFR 200-328(b)(2) all Performance Reports must Include Program qualitative and quantitative Information,, including a comparison of actual accomplishments to the objectives of the award established for the period; where the accomplishments can be quantified, a computation of the cost if required; performance trend data and analysis If required; and reasons why established goals were not met, if appropriate. Appendices may be used to include additional supportive documentation. Additional content and format guidelines for the Performance Reports will be determined by Grantor contingent on the Award's statutory, regulatory and administrative requirements, and are included in PARI, or PART of this Agreement. 14A. Grantee shall perform In accordance with the Performance Standards set forth In ExhJW_F. See 2 CFR 200.301 and 200.210. ARTICLE XV AUDff REQUIREMENTS 15.1. Audits. Grantee shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200, and the audit rules set forth by the Governor's. Office of Management and Budget. See 30 ILCS 708/65(c). 15.2. -Singlg andro g r ,mmi, gJfi:c,Au_dJts,, If Grantee expends $750,000 or more In Federal Awards (direct federal and federal pass-through awards combined) during its fiscal year, It must have a single audit or program -specific audit, conducted for that year as required in 2 CFR 200.501 and other applicable -section's of Subpart F. The audit and reporting package (including data collection form) must be completed as described in 2 CFR 200.512 (single audit) or 2 CFR 200.507 (Program -specific audit), The audit (and package) must be submitted State of Illinois 0 INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 I'll Page 16 of 33 Agreement No. IWASWOoK to Grantor either within (i) 30 calendar days after receipt of the auditor's report(s) or (ii) nine months after the end of the audit perio'd, whichever is earlier. 15.3. napci a en t. If Grantee expends less than $750,000 In Federal Awards during its fiscal year and is not subject to the audit requirements in 15.2, but receives between $300,000 and $499,,999 in Federal and State Awards combined, Grantee must have a financial statement audit conducted In accordance with Generally Accepted Auditing Standards(GAAS)- if Grantee expends between $500,,000 and $749,.999 in Federal and State awards combined, Grantee must have a financial statement audit conducted in accordance with Generally Accepted Government Auditing Standards (GALAS). Grantee shall submit these financial statement audit reports to Grantor either within (1) 30 calendar days after receipt of the auditor's report(s) or (ii) 180 calendar days after the end of the audit period., whichever is earlier. 15.4. P(e r f o, r ma an oe.I ef.Audks. For those organizations required to submit an independent audit report, the audit is to be conducted by the Illinois Auditor General, or a Certified Public Accountant or Certified Public 41 Accounting Firm licensed in the State of Illinois, For audits required to be performed subject to Generally Accepted Government Auditing Standards, Grantee shall request and maintain on file a copy of the auditor's most recent peer review report and acceptance letter. 15-5.L in �. Notwithstanding anything herein to the contrary., when such reports or statements required under this section are prepared by the Illinois Auditor General, If they are not available by the above-spedfled due date, they will be provided to Grantor within thirty (30) days of becoming available. ARTICLE = TERMINATION; SUSPENSION 16.1. Tk Lmb,,, a (a) This Agreement may be terminated,, in whole or in part, by either Party for any or no reason upon thirty (30) days" prior written notice to the other Party. If terminated by the Grantee,, Grantee must include the reasons for such termination,, the effective date and, in these of a pa al Ca partial termination,, the portion to be terminated. If Grantor determines in the case of a partial termination that the reduced or modified portion of the Award will not accomplish the purposes for which the Award was made, Grantor may terminate the Agreement in its entirety. 2 CFR 200.339(a)(4). notice: (b) This Agreement may be terminated, in whole or In part, by Grantor without advance (i) Pursuant to a funding failure under Paragraph 4.1; (ii) If Grantee fails to comply with the terms and conditions of this or any Award,, application or proposal., including any applicable rules or regulations, or has made a false representation in connection with the receipt of this or any Grant; (Iii) For cause, which may render the Grantee ineligible for consideration for future grants from the Grantor or other State agencies; or (c) I If Grantee breaches this Agreement and either (1) falls to cure such breach within Is calendar days! written notice thereof, or (2) if such cure would require longer than IS calendar days and State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 2916 Page 17 of 33 Agreement No. 17UASICOOK' the Grantee has failed to commence such cure within 15 calendar days., written notice thereof. in the event that Grantor terminates this Agreement as a result of the breach of the Agreement by Grantee, Grantee shall be paid for work satisfactorily performed prior to the date of termination, 16-2. SyNensfon. Grantor may suspend this Agreement, in whole or in part, pursuant to a funding failure under Paragraph 4.1 or if the Grantee fails to comply with terms and conditions of this or any Award. If suspension is due to Grantee's failure to comply,. Grantor may withhold further payment and prohibit Grantee from incurring additional obligations pending corrective action by Grantee or a decision to terminate this Agreement by Grantor. Grantor may determine to allow necessary and proper costs that Grantee could not reasonably avoid during the period of suspension. 16.3. PWgctJon. If Grantor suspends or terminates this Agreement, in whole or in part, for cause, Grantee may avail Itself of any opportunities to object and challenge such suspension or termination in accordance with any applicable written processes and procedures. 2 CFR 200.341. 16-4. Effects ofSusoension andTiermi"nation. (a) Grantor may credit Grantee for expenditures incurred in the performance of authorized services under this Agreement prior to the effective date of a suspension or termination. (b) Grantee shall not incur any costs or obligations that require the use of these Grant Funds after the effective date of a suspension or termination, and shall cancel as many outstanding obligations as possible.. (c) Costs to Grantee resulting from obligations incurred by Grantee during a suspension or after termination of the Agreement are riot allowable unless: Grantor expressly authorizes them in the notice of suspension or termination; and fi. The costs result from obligations properly incurred before the effective date of suspension or termination, are not in anticipation of the suspension or termination,, and the costs would be allowable if the Agreement was not suspended or terminated, 2 CFR 200.342. 16-5. glio�o. ' A .q,J ,2,f jejM* Ited ,,, gr 1 .10 unmoill If this Agreement is terminated, in whole or In part, the Parties shall comply with all close-out and post -termination requirements of this Agreement. 2 CFR 200.339(c). ARTICLE XVII SUBCONTRACTS/SU"RANTS 17.1. i del tion Grantee may not subcontract nor sub -grant any portion of this Agreement nor delegate any duties hereunder without Prior Approval of Grantor. The requ1irement for Prior Approval is satisfied if the subcontractor or sub -grantee has been identified in the Uniform Grant Application, such as, without limitation, a Project Description,, and Grantor has approved. 17-2. &g kkation gfIgms. Grantee shall advise any sub -grantee of funds awarded through this Agreement of the requirements imposed on them by Federal and State laws and regulations, and the provisions of this Agreement. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 201 /41916 Page 18 of 33 Agreement No. 17UASICOOK ARTICLE XVIII NOTICE OF CHANGE 18-1- NOtics -9f. 01,129g. Grantee shall notify the Grantor if there is a change in Grantee's legal status, Federal employer identification number (FEIN), DUNS number,, SAM registration or the state equivalent registration status, Related Parties, or address. See 30 ILC S 708/60(a). If the change is anticipated, Grantee shall give thirty (30) days' prior written notice, to Grantor. If the change is unanticipated,. Grantee shall give notice as soon as practicable thereafter. Grantor reserves the right to take any and all appropriate action as a result of such change(s). 19-2. ire Pro i,No ftkAlon. Grantee shall hold harmless Grantor for any acts or omissions of Grantor resulting from Grantee's failure to notify Grantor of these changes. 18.3.N2ftge of,.JM, Grantee shall immediately notify Grantor of any event that may have a material impact on Grantee's ability to perform this Agreement. 18.4. QjSgM, gances AffegIvinig-Pedgrm, ange-Botigm. In the event Grantee becomes a party to any litigation,, investigation or transaction that may reasonably be considered to have a material Impact on Grantee's ability to perform under this Agreement, Grantee shall notify Grantor, in writing, within five (5) calendar days of determining such litigation or transaction may reasonably be considered to have a material Impact on the Grantee's ability to perform under this Agreement. 18-5. Eff ect, of, Fail ure, 0'12romLdg Notice. Failure to provide the notice described in Paragraph 18.4 shall be grounds for immediate termination of this Agreement and any costs incurred after notice should have been given shall be disallowed. ARTICLE XIX REORGANIZATION Effert,of.RogtLan,,14g Ition,., Grantee acknowledges that this Agreement is made by and between n Grantor and Grantee, as Grantee Is currently organized and constituted. No promise or undertaking made hereunder is an assurance that Grantor agrees to continue this Agreement, or any license related thereto, should Grantee reorganize or otherwise substantially change the character of its corporate structure, business structure or governance structure. Grantee agrees that it wilf give Grantor prior notice of any such action and will provide any and all reasonable documentation necessary for Grantor to review the proposed transaction including financial records and corporate and shareholder minutes of any corporation which may be involved. Failure to comply with this ARTICLE XIX shall constitute a material breach of this Agreement. ARTICLE XX AGREEMENTS WITH OTHER STATE AGENCIES 20.1. Co Ae .-Beauest. Grantee shall, upon request by Grantor,* provide Grantor with copies of contracts or other agreements to which Grantee is a party with any other State agency. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 201714 2916 Page 19 of 33 Agreement No. 17UASICOOK ARTICLE XXI CONFLICT OF INTEREST 21,1. Rvn 'IL &d,, Qlsclpsgrej- Grantee must immediately disclose in writing any potential or actual Conflict of Interest to the Grantor. 2 CFR 200.112 and 44 Ill. Admin. Code 7000.40(b)(3). 21.2. IP .Lqhl `ited Pa ss Grantee agrees that payments made by Grantor under this Agreement will not be used to compensate, directly or Indirectly, any person currently holding an elective office in this State including, but not limited to, a seat in the General Assembly. In addition, where the Grantee is not an instrumentality of the State of Illinois, as described in this Paragraph,, Grantee agrees that payments made by Grantor under this Agreement will not be used to compensate, directly or indirectly, any person employed by an office or agency of the State of Illinois whose annual compensation is in excess of sixty percent (60%) of the Governors annual salary, or $106,447.20 (30 ILCS SOO/50-13). 21-3. Reguest f L=RtLon, Grantee may request written approval from Grantor for an exemption from Paragraph 21.2. Grantee acknowledges that Grantor is under no obligation to provide such exemption and that Grantor may, if an exemption Is granted, grant such exemption subject to such additional terms and conditions as Grantor may require. ARTICLE XXII EQUIPMEW OR PROPERTY 22.1. Transf , Grantor shall have the right to require that Grantee transfer to Grantor , any equipment, including title thereto, purchased in whole with Grantor funds, If Grantor determines that Grantee has not met the conditions of 2 CFR 200.439(a). Grantor shall notify Grantee in writing should Grantor require the transfer of such equipment. Upon such notification by Grantor, and upon receipt or delivery of such equipment by Grantor, Grantee will be deemed to have transferred the equipment to Grantor as if Granteehadexecuted a bill of sale therefor. 22.2. P l io a l Oi o it n Encs, aince. The Grantee is prohibited from, and may not sell, transfer, encumber (other than original financing) or otherwise dispose of said equipment, 'Material, or real property during the GrantTerm without Prior Approval of Grantor. Any real property acquired using Grant Funds must comply with the requirements of 2 CFR 200.311. 22 Eg 1gi pm 1, ne , , I ga dj!to qW�LMaq t. Grantee must comply with the uniform standards set forth in 2 CFR 200.310-200-316 governing the management and disposition of property which cost was supported by Grant Funds. Any waiver from such compliance must be granted by either the President's Office of Management and Budget, the Governor's Office of Management and Budget., or both., depending on the source of the Grant Funds used. Additionally.. Grantee must comply with the standards set forth in 2 CFR 200.317-200.326 for use in establishing procedures for the procurement of supplies and other expendable property, equipment, real property and other services With Grant Funds. These standards are furnished to ensure that such materials and services are obtained in an effective manner and in compliance with the provisions of applicable Federal and State statutes and executive orders. State of Illinois INTERGOVERNMENTAL GRANT AGREEM5NT FISCAL YEAR 2017 / 4 2916 Page 20 of 33 Agreeinent No. 17UASICOOK ARTICLE XXIII PROMOTIONAL MATERIALS; PRIOR NOTIFICATION 23-1. &Wkcat1ons,Apn My ggnjen �.ts,-etc. Use of Grant Funds for promotions is subject to the Prohibitions for advertising or public relations costs in 2 CFR 200.421(e). In the event that Grantor funds are used in whole or In part to produce any written publications, announcements, reports, flyers, brochures or other written materials,, Grantee agrees to include in these publications, announcements, reports, flyers, brochures and all other such material, the phrase 'Funding provided in whole or in part by the [Grantor)." Exceptions to this requirement must be requested, in writing, from Grantor and will be considered authorized only upon written notice thereof to Grantee, 23-2. Prior dol Grantee agrees to notify Grantor ten (10) days prior to issuing public announcements or press releases concerning work performed pursuant to this Agreement, or funded in whole or information. in part by this Agreement,, and to cooperate with Grantor in joint or coordinated releases of ARTICLE XXIV INSURANCE 24.1. RgLchase and Mwa arc 05U e, _,fallnan of I . Grantee shall maintain In full force and effect during _ra f Ic the Term of this Agreement casualty and bodily injury insurance, as well as insurance sufficient to cover the replacement cost of any and all real or personal property, or both, purchased or, otherwise acquired, or improved in whole or In part, with funds disbursed pursuant to this Agreement. 2 CFR 200.310. Additional insurance requirements maybe detailed in,PAU7,'T.WO1 orUA RUHREE, 24-2. Cla*Ims . If a claim is submitted for real or personal property, or both,, purchased in whole M(It h funds from this Agreement and such claim results in the recovery of money, such money recovered shall be surrendered to Grantor. ARTICLE XXV LAWSUITS 25-1. -n-,de.v-end1aLQp1actor. Neither Grantee nor any employee or agent of Grantee acquires any employment rights with Grantor by virtue of this Agreement. Grantee will provide the agreed services and achieve the specified results free from the direction or control of Grantor as to the means and methods of performance. Grantee will be required to provide its own equipment and supplies necessary to conduct its business; provided, however, that in the event, for its convenience or otherwise, Grantor makes any such equipment or supplies available, to, Grantee:, Grantees use of such equipment or supplies provided by Grantor pursuant to this Agreement shall be strictly limited to official Grantor or State of Illinois business and not for any other purpose, 'Including any personal benefit or gai�n,,, 25.2. MjhffitZ Neither Party shall be liable for actions chargeable to the other Party under this Agreement including, but not limited to, the negligent acts and omissions of Party's agents, employees or subcontractors in the performance of their duties as described under this Agreement, unless such liability Is imposed by law. This Agreement shall not be construed as seeking to enlarge or diminish any obligation or duty owed by one Party against the other or against a third party. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 21 of 33 Agreement No. 17UASICOOK ARTICLE XXVI MISCELLANEOUS 26.1. Gid. Grantee Is prohibited from giving gifts to State employees pursuant to the State Officials and Employees Ethics Act (5 ILCS 430/10-10) and Executive Order 15-09. 26-2. Acce,,Vs Grantee must have Internet access. Internet access may be either dial-up or high-speed. Grantee must maintain,, at a minimum, one business e-mail address that will be the primary receiving point for all e-mail correspondence from Grantor. Grantee may list additional e-mail addresses at any timia during the Term of this Agreement, The additional addresses may be for a specific department or division of Grantee or for specific employees of Grantee. Grantee must notify Grantor of any e-mail address changes within five (5) business days from the effective date of the change. 26.3. gnd Attar ., [Mbibits A through I PART TWO, TC If applicable, and all other exhibits and attachments hereto are incorporated herein in their entirety. W 26.4. AM,1g!2rn Probib 'i:Le_),d.. Grantee acknowledges that this Agreement may not he sold, assigned, or transferred In any manner by Grantee, to include an assignment of Grantee's rights to receive payment hereunder, and that any actual or attempted safe, assignment, or transfer by Grantee without the Prior Approval of Grantor In writing shall render this Agreement null, void and of no further effect. 26.5. ja4MIn I fil q. This Agreement may be modi e4 or amended at any time during its Term by mutual consent of the Parties, expressed In writing and signed by the Parties. 26.6. If any provision of this Agreement is declared Invalid, its other provisions shall not be affected thereby. 26.7.Ng.,J .,W' a.ver. No failure of either Party to assert any right or remedy hereunder will act as a waiver of either Party's right to assert such right or remedy at a later time or constitute a course of business upon which either Party may rely for the purpose of denial of such a right or remedy. 26-8. Agol' bLCLja%, This Agreement and all subsequent amendments thereto,, if any.$ shall be governed and construed in accordance with the laws of the State of Illinois. Any claim against Grantor arising out of this Agreement must be riled exclusively with the Illinois Court of Claims, 705 ILCS 505/1 et seq. Grantor does not waive sovereign immunity by entering into this Agreement. 26-9. QM,, p!1,gncg with, Law. This Agreement and Grantee's obligations and services hereunder are hereby made and must be performed in compliance with all applicable Federal and State laws, including, without limitation, Federal regulations, State administrative rules, including 44111. Admin. Code 7000, and any and all license requirements or professional certification provisions. 2E.1[. g M pj'j M,, J, I h,, CgAf, Ldg!, 21, j� i s. if applicable, Grantee shall comply with applicable State g!' ty Law I I and Federal statutes, Federal regulations and Grantor administrative rules regarding confidential records or other information obtained by Grantee concerning persons served under this Agreement. The records and information shall be protected by Grantee from unauthorized disclosure. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 2916 Page 22 of 33 Agreement No, 17UASICOOK 26.11. Comolr-ta�ce wi,-th,--F'rtg,.do�m,.2tlnfo,rma on A t. Upon request, Grantee shall make available to Grantor all documents in its possession that Grantor deems necessary to comply with requests made under the Freedom of Information Act. (5 ILCS 140/7(2)). 26,12. ein 1. In the event there Is a conflict between this Agreement and any of the exhibits or attachments hereto, this Agreement shall control. In the event there is a conflict between PART ONE and PART TWO, or EA,RT THREE of this Agreement, PARTQ,N.E shall control. In the event there is a conflict between PA and P&R.T THREE, of this Agreement, PART, IWO shall control. In the event there is a conflict between this Agreement and relevant statute(s) or Administrative Rule(s), the relevant statute(s) or rule(s) shall control. 26.13. Headin es. Article and other headings contained in this Agreement are for reference purposes only and are not intended to define or limit the scope., extent or intent of this Agreement or any provision hereof. 26-14. L01 LreAmemeol, Grantee and Grantor acknowledge that this Agreement constitutes the entire agreement between them and that no promises., terms, or conditions not recited, incorporated or referenced herein, including prior agreements or oral discussions, shall be binding upon. either Grantee or Grantor. 26.15. 'o -gaster This Agreement may be executed 'in one or more counterparts, each of which shall be considered to be one and the same agreement, binding on all Parties hereto, notwithstanding that all Parties are not signatories to the same counterpart. Duplicated signatures, signatures transmitted via facsimile, or signatures contained in a Portable Document Format (PDF) document shall be deemed original for all purposes. 26.16. A melly Fe If Grantor prevails in any proceeding to enforce the terms of this Agreement, including any administrative hearing pursuant to the Grant Funds Recovery Act or the Grant Accountability and Transparency Act, the Grantor has the right to recover reasonable attorneys' fees, costs and expenses associated with such proceedings. THE REMAINDER OF THIS PAGE IS INT04TIONALLY LEFT BLANK. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 14 29 16 Page 23 of 33 Agreement No. 2 7UASICOOK EXHIBIT A P'ROJECr DESCRIPTION The Grantor has been awarded funds from the Federal Emergency Management Agency (FEMA) under the FFY 2017 Homeland Security Grant Program (HSGP). The purpose of the FFY 2017 HSGP Is to support state and local efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United states. The HSGP provides funding to implement investments that build, sustain, and deliver the 32 core capabilities essential to achieving the National Preparedness goal of a secure and resilient Nation. The Grantee will utilize the HSGP grant funds in accordance with this purpose as outlined within the Grantee's approved FFY 2017 Attachment A. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 1 4 29 1+ Page 24 of 33 Agreement No. 17UASICOOK EXHIBIT B, DEUVERABLES OR MILESTONES Dellver2bles are directly related to the successful completion of the expenditures and projects listed In the approved Budget Detail Worksheet and Project Implementation Worksheet. The Budget Detail Worksheet in Attachment A outlines the expenditures for which the Grantee will seek reimbursement. The Grantor will only reimburse -those expenditures that specifically listed in the Budget Detail Worksheet, If the Grantee has Included personnel expenses in Its Budget Detail Worksheet, the Grantee is prohibited from incurring any costs for such personnel expenses until the Grantor provides written approval to the Grantee that DHS FEMA GPD has waived grant limitations on personnel costs. The Project Implementation Worksheet In Attachment A provides a detailed description of the scope of work to be performed using funds received through this Agreement., Including a list of specific outcomes and sequential milestones that will be accomplished by the Grantee. These milestones will allow the Grantor to measure progress of the Grantee in achieving the goals of the project. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 14 29 16 Page 25 of 33 Agreeme0 No. 17UASICOOK EXHIBIT C PAYMENT The Grantee's total compensation and reimbursement shall not exceed the sum of $$20,361,280.17. The Grantee must submit reports or vendor Invoices with description of costs, including a statement of payment for personnel costs and affirmation or evidence of delivery and property 'identification numbers for property subject to the Grantor's policies and procedures, in order to receive compensation through this Agreement. Such reports and Invoices must be submitted to the Grantor in accordance with the Grantor's policy and in no event later than 30 days following the expiration of this Agreement. The method of compensation shall be reimbursement in accordance with the invoice voucher procedures of the Office of the State of Illinois Comptroller, The Grantor will not reimburse the Grantee for any exercise expenditures unless and until an After Action Report/Improvement Plan Is submitted in accordance herein. The Grantee shall maintain appropriate records of actual costs incurred and submit expenditure information to the Grantor. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 26 of 33 MIBIT D CONTACT INFORMATION Agreement No. 17UAsicooK Unless specified elsewhere, all notices required or desired to be sent by either Party shall be sent to the persons listed below. GRANTOR CONTACT Name: Ashley Fleck Title: Program Manager Address: 2200 South Dirksen Parkway Springfield, Springfield., Illinois 62703 Phone: 217/557-4758 E-mail Address: le lec Allnoi GRANTEE CONTACT Name: Monique Caston Title: Grant Coordinator Address.- 69 West Washington Street,, Suite 2600 Chicago, Illinois 60602-3178 Phone: 312/603/8186 E-mail Address: Monique. Caston@cookcountyil,gov Additional Information: State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 27 of 33 Agreement No,17UASICOOK EXHIBIT E PERFORMANCE MEASURES The Grantee shall providea quarterly update of the Project Implementation Worksheet in Attachment A to IEMA within fifteen (15) business days after March 31, lune 30, September 30, and December 31 throughout the performance period of the Agreement, The Grantee must submit a final Budget Detail Worksheet, Discipline Allocation Worksheet, and Project Implementation Worksheet to the Grantor within 30 days after the expiration of the Agreement. The Grantee also must submit a final After Action Report/improvement Plan to the Grantor within 45 days after each exercise. All exercises conducted with funds provided through this Agreement crust be National Incident Management System (NI S) compliant and be managed and executed in accordance with the Homeland Security Exercise and Evaluation Program (NEEP). State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 /4 29 16 Page 28 of 33 EXHIBITF PERFORMANCE STANDARDS Performance standards Include: Agreement No. 17UASICOOK 1. Appropriate use of grant funds in accordance with the approved scope of work and budget, and the terms outlined In this Agreement. 2. The timely submittal of required documentation as defined in Exhibit E of this Agreement, 3. Adequate results from grant monitoring conducted by the Grantor. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 14 29 16 Page 29 of 33 Agreement No,17UASICOOK EXHIBIT C SPECIFIC CONDITIONS State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017" f 4 291+6 Page 30 of 33 Agreement No. 17UASICOOK PARTT O —THE GRANT0114PEWIC TERMS In addition to the uniform requirements In PA the Grantor has the following additional requirements for its Grantee: State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 31 of 33 Agreement No. 17UASICOOK PART THREE —THE PROJECT -SPECIFIC TERMS In addition to the uniform requirements i1n,?ART.0M,and the Grantor -Specific Terms in EM117M, the Grantor has the following additional requirements for this Project: Ik All allocations and use of funds by the Grantee shall be in accordance with the applicable notice of funding opportunity and the requirements set forth therein. 7he Grantee shall comply with all applicable federal and state statutes,, regulations, executive orders., and other policies and requirements In carrying out any project supported by these funds, The Grantee recognizes that laws,, regulations, policies, and administrative Practices may be modified from time to time and those modifications may affect project implementation, The Grantee agrees that the most recent requirements will apply during the performance period of this Agreement. 2. All sub -awards issued by the Grantee to this Agreement in excess of $25,000-00 must be pre -approved by IEWIA. 3. The Grantee is required to maintain adoption and Implementation of the National Incident Management System. 4. The Grantee will provide all necessary financial and managerial resources to meet the terms and conditions of this Agreement. 5. If the Grantee fails to expend or is over -advanced grant funds, the Grantor reserves the right to recapture funds In accordance with the applicable Federal or State laws and requirements. The Grantee shall return to the Grantor all grant funds that are not expended or that are received from the Grantor in error. All funds remaining at the expiration of the period of time the funds are available for expenditure or obligation by the Grantee shall be returned to the Grantor within 45 days, if applicable. The Grantor may recapture those funds in accordance with state and federal laws and regulations. The Grantee's failure to comply with any one of the terms of this Agreement shall be cause for the Grantor to seek recovery of all or part of the grant proceeds. 6. The Grantee agrees that funds under this award will be used to supplement, but not supplant, state or local funds budgeted for the same purposes. The Grantee may be required to demonstrate and document that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. 7. The Grantee shall not undertake any project having the potential to impact EHP resources or initiate procurement without the prior approval of FEMA, including but not limited to communications towers,, physical security enhancements, new construction., and modifications to buildings, structures, and objects that are 50 years old or greater. The Grantee must comply with all conditions placed on the project as the result of the EHP review. Any change to the approved project scope of work will require re-evaluation for compliance with these ENP requirements, If ground -disturbing activities occur during project implementation, the Grantee must ensure monitoring of ground disturbance, and if any potential archeological resources are discovered.. the Grantee will immediately cease construction in that area and notify FEMA and the appropriate State Historic Preservation Office. Any construction activities that have been Initiated without the necessary EHP review and approval will result In a non-compliance finding and will not be eligible for FEMA funding. State of 1111hols INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 20171429 16 Page 32 of 33 Agreement No, 17UASICOOK 8. The Grantee acknowledges DHS FEMA GPD and State of Illinois reserve a royalty -free,, non• exclusive, and irrevocable license to reproduce, publish, or otherwise use., and authorize others to use, for federal and state purposes: (1) the copyright In any work developed under an award or stab -award; and (2) any rights of copyright to which a Grantor or Grantee purchases ownership with federal support. The Grantee shall affix the applicable copyright notice of 17 USC 401 or 402. The Grantee is subject to requirements governing, the developmento reportrin-& and disposition 0frightsto inventions and patents resulting from fina ncia4 assistance awards. rds. The Grantee agrees to consu It with MS FE, " M"A GM, through 1EMA, regarding the allocation, of any: patent and intellectual property right'sthat atise, frorn,, or are, purchased with, this fun, ding. All publications" created through this Agreement shall prominently contain the following statement: `7hls document was prepared under a grant from the Federal Emergency Management Agency's Grant Program Directorate (FEMAIGPD) within the U.S. Department of Homeland Security. Points, of vk,w, or, opihions,,expressed in' this document are those of the, outhors and do not necessadly represent the officlot position or policies of"FEM"PD, theU.S. Dep artment of Hometand Security, or the Stote of Illinois. 9. The Grantee shall acknowledge federal funding when issuing statements., press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds* 10. Title to equipment acquired by the Grantee with federal funds vests with the Grantee. "Equipment, means tangible, nonexpenclable property charged directly to the award having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. The Grantee shall use, manage, and dispose of eq,,ulpment acq uired under this, Agreement In, accordance with f0deral and state laws, procedures, and policies. All equipment purchased with, funding received through this Agreement shall be used for the entire useful life of the equipment In accordance with the purpose stated in Attachment A. Any variation to the intended use of the equipment outlined in this agreement by the Grantee must be approved in writing by the Grantor. If the Grantee collects P11,the Grantee is required to have a publicly available privacy policy that describes what P11 it collects, how it uses P11, whether it shares PH with third parties, and how individuals may have their P111 corrected where appropriate. 12. The Grantee must obtain the approval of DHS prior to using a DHS or United States Coast Guard seal., logo, crest.. or reproduction of flags or likenesses of DHS agency or Coast Guard officials. 13. If ftinding will be used to purchas.e, e, rnergency communications, equillprnent or to fund related activitles, the Grantee shallcomply with theSAFECOM Gu idance for Emerge,hncy Commu nlcati n Grants ''g 0 ,, includin, provisions on technitm standards that ensure and enhance interoperable communications. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2017 / 4 29 16 Page 33 of 33 EXHIBIT B SCOPE OF SERVICES AND BUDGET DETAIL WORKSHEET Burr Ridge -20236054a- 17UASICOOK GRANT AGREEMENT Page 20 of 29 17UASICOOK - 2019 FEDERAL AWARD # EMS -2017 -SS -00051-50I, CFDA H 97.067 Subreciplent Agreement EXHIBIT B IF Cook County Department of Homeland Security and Emergency Management 4JJJ UASI Sub -Recipient - Scope of Services & Budget Detail Worksheet . . . . . . . . .............. ... ... ----------------- ON - - ----- __ __ --- —.1 Grantee Organization- Village of Mount P,rospeci 0 DHSEM Contract #: 769-200-0663-839277 Program Category: Personal Protection Equipment UASI Grant Award Year: 200 This project will involve the purchase of new air respirator masks, filters, and the associated fit testing equipment, Scope of Services: rvrvrvrvry The masks will be issued to department personnel and annual fit testing will be conducted to ensure the masks are always operational should an incident occur. The end goal of this project is to ensure our department is prepared to respond to a terrorist incident in the Mount Prospect community or provide mutual -aid assistance in the regional area, This project is critical to the Department's ability to provide life-saving services in a terrorist incident. The implementation of this project will involve the measuring of officers for appropriate mask size, the purchase and issuance of the masks, and the fit testing of the equipment to ensure it's working properly, Budget Detail: Operating Expenses - ----------------Award Amount Training Consumable Expenses (Training) $ Exercise► Personal Protection Equipment (PPE) $58,995.00 Equipment Less Than $5,000 Supplies Other, please specify: Sub -Total F 58,995.00 Capital Equipment JAsset More Than $5,,000) Computer Equipment Infrastructure Upgrades ............. $ 7 Security Upgrades $ Other Equipment i Other, please specify: Sub -Total ..... ...... ..................... $ TOTAL AWARDED TO BE COMPLETED BY DHSEM Sub -Recipient DUNS Number: — — — — — — — — — — — — — — — — — — — — -- — — — — — — — — — — — — — — — — — — DHSEM Staff Name (Print):, DHSEM Staff Signature: EXHIBIT C NIMS - SAMPLE RESOURCE TYPING FORM Burr Ridge -20236054a- 17UASICOOK GRANT AGREEMENT Page 21 of 29 17UASICOOK - 2019 FEDERAL AWARD # EMS-2017-SS-00051-SO1, CFDA # 97.067 Subrecipient Agreement Tool Instructions: 1. Each row should contain one piece of equipment purchased with or training held using grant funds for current reporting 2. Choose from the drop-down menu whether the line is for equipment or training, the NIMS Typed Discipline, NIMS Typed 2a. If equipment or training is not NIMS Typed, choose "State/Local Other" in drop-down menu and provide State/Local tyl 3. Choose whether the piece of equipment or training is to "Sustain Current" existing capabilities or will increase or "Add N 4. Choose the Core Capability or Capabilities that the Typed Resource supports. If more than one Core Capability is applica� 5. Enter the cost of the equipment or training. 6. Enter additional information in the Comments, including a brief description of whether the training or equipment purchc- EXHIBIT D SAMPLE FEMA -AUTHORIZED EQUIPMENT LIST (Use Hyperlink) Burr Ridge -20236054a- 17UASICOOK GRANT AGREEMENT Page 22 of 29 rec lent - FEDERAL AWARD # ELVIS -2017 -SS -00051-S01, CFDA # 97.067 Cook County Department of Homeland Security and Emergency Management (SAMPLE) FEMA Authorized Equipment List (Partial Listing - Use Hyperlink) AEL # Title 01WF-01-COLD Outerwear, Cold Weather, Wildland Fire Fighting Protective 04HW-02-BARC Equipment, Bar Code Reading and Printing 02EX-00-EXTR Materials, Energetic, Bomb Squad Training 04HW-02-RFID Devices, Radio Frequency Identification 030E-01-VSTO Vests, Operational 04MD-01-VCAM Camera, Video 030E-02-FIBR Systems, Fiber Optic 04MD-02-PROJ Projector, Video 030E-03-DAMS Devices, Containment/Diversion 04MD-03-DISP Display, Video 030E-03-LOTO System, Lock Out/Tag Out 04SN-01-PTMS Station, Portable Meteorological 030E-04-GALA Balaclava, Fire Resistant 04SN-01-XMIT Transmission Device, Wireless, Remote Sensor 030E-07-ROBT Robots 04SW-04-NETW Software, Network 030E-07-ROVL Vehicles, Remotely Operated, Land 04SW-05-SCAD System, SCADA (Supervisory Control and Data Acqui; 030E-07-SUA5 System, Small Unmanned Aircraft 05AU-00-BIOM Device, Biometric User Authentication 030E-07-UMVS System, Unmanned Maritime Vehicle 05AU-00-TOKN System, Remote Authentication 04AP-01-CADS System, Dispatch, Computer Aided 05EN-00-ECRP Software, Encryption 04AP-02-AVLS Systems, Automatic Vehicle Locating (AVL) OSEN-00-ETRN Encryption, Data Transmission 04AP-02-DGPS Device, Global Positioning System (GPS) OSHS-00-FRNS Software, Forensic 04AP-02-OAPT System, Operations Area Personnel Tracking 05HS-00-MALW Software, Malware Protection 04AP-03-GISD Data, Geospatial 05HS-00-PFWL System, Personal Firewall 04AP-03-GISS System, Geospatiai Information (GIS) 05NP-00-FWAL Firewall, Network 04AP-04-RISK Software, Risk Management OSNP-00-IDPS System, Intrusion Detection/Prevention 04AP-05-CDSS Systems and Tools, ICS 05NP-00-SCAN Tools, Vulnerability Scanning 04AP-05-CRED System, Credentialing 05NP-00-SEIM System, Security Event/Incident Management 04AP-05-5VIS Software, Operational Space Visualization 05PM-00-PTCH System, Patch/Configuration Management 04AP-06-CBRN Software, CBRNE/Commercial Chemical/Hazard 06CC-01-CELL Communications and Computing Device, Handheld 04AP-06-PMOD Software, Plume Modeling 06CC-02-2WAY Device, Messaging, 2-Way Text 04AP-06-TRAF Software, Traffic Modeling 06CC-02-DSAD Device, Data Service Access 04AP-07-INVN Software, Equipment Tracking and Inventory 06CC-02-PAGE Services/Systems, Paging 04AP-08-SIMS Simulators 06CC-03-SATB Phone, Satellite Base 04AP-09-ALRT Systems, Public Notification and Warning 07ED-04-LASR Detector, Explosive, Laser-Based, Standoff 04AP-10-GNAI System, Artificial Intelligence 10PE-01-PCHG Chargers, Phone and Radio 04HW-01-INHW Hardware, Computer, Integrated 10PE-01-WCHG Chargers, Power Chair 04HW-01-MOBL Computer, Mobile Data 11RE-00-RFCB References, CBRNE 11RE-00-RFDB Databases, Reference 19AF-01-FEED Equipment and Supplies, Feeding Support 11RE-00-RFEX References, Field Expedient 19AF-01-HYGN Equipment and Supplies, Personal Hygeine AEL # Title 11RE-00-RFNC Reference Materials, Non-CBRNE 19AF-01-MOB Equipment, Mobility Support 12TR-00-H20T Trailer, Water/Source 19AF-02-BACC Bedding and Accessories, Service Animal 12TR-00-MOVR Mover, Prime, for Equipment/Water Trailers 19AF-02-RELF Relieving Stations, Service Animal 12TR-00-TEQP Trailer., Equipment 19FD-01-IRAT Rations, Initial Deployment 12VE-00-ABUS Vehicle, Mass Casualty Transport 19FD-01-URAT Rations, Unit -Feeding 12VE-00-CMDV Vehicle, Command, Mobile 19FD-01-WATR Water) Potable, Packaged 12VE-00-MISS Vehicle, Specialized Mission 19GN-00-BGPK Bags / Packs 12VE-00-SPEC Vehicle, Specialized Emergency Management 19GN-00-COMP Compressors and Systems, Breathing Air 131T-00-INTL Systems, Intelligence Sharing 19GN-00-FANE Fan, Intrinsically Safe, Exhaust 14CI-00-COOP System, Information Technology Contingency Operations 19GN-00-FANV Fan, Cooling/Heating/Ventilation 14EX-00-BCAN Receptacles, Trash, Blast -Resistant 19GN-00-FUEL Container, Fuel Storage 14EX-00-BSIR Systems, Building, Blast/Shock/Impact Resistant 19GN-00-H20D System, Water Distribution 14SW-01-DOOR Doors and Gates, Impact Resistant 19GN-00-HSSF Housing, Subsistence and Sanitation 14SW-01-EXTM System, Fire Extinguisher Monitoring 19GN-00-OPCK Overpack 14SW-01-LITE Lighting, Area, Fixed 19G N -00- R FG R Refrigerator/Freezer 14SW-01-PACS System, Physical Access Control 19MH-00-BULK Equipment, Bulk Material Handling 14SW-01-SIDP Systems, Personnel Identification 19MH-00-CART Cart, Field 14SW-01-SIDV Systems, Vehicle Identification 19MH-00-CHMS Containers, Hazardous Material Shipping 14SW-01-SNSR Sensors/Alarms, System and Infrastructure Monitoring, Standalone 19MH-00-CONT Containers, Storage 14SW-01-VIDA Systems, Video Assessment, Security 19MH-00-CPAC Carts, Portable Air Cylinder 14SW-01-WALL Barriers: Fences; Jersey Walls 19MH-00-CPGC Carts, Portable Compressed Gas Cylinder 14SW-02-RADR Systems, Radar 19SS-00-S H E L Systems, Shelter, Rapid Deployment 14SW-02-SONR Systems, Sonar 19SS-00-SHEN System, Environmental Control 14SW-02-VBAR Barriers, Vessel 19SS-00-SHEP System, Collective Protective 16AC-01-ACRS Equipment and Supplies, Small Animal Capture and Restraint 20CS-01-AFIS Equipment, Fingerprint Processing and Identificatior 16AD-03-RFID Radio Frequency Information Devices 20CS-02-EVID Systems and Equipment, Evidence Collection 16AD-03-TAGS Tags and markers 20CS-02-S U P P Equipment and Supplies, Crime Scene Processing 17WC-00-BOAT Watercraft, CBRNE Prevention and Response 20CS-02-UVLT Equipment, Alternate Light Source Detection 18AC-00-ACFT Aircraft., CBRNE 20TE-00-NTRY Equipment, Tactical Entry 18AC-00-ACMC Equipment/Kits, Aircraft Mass Casualty Conversion 21GN-00-CCEQ Equipment, Citizen Corps 18AC-00-ACUP Equipment and Upgrades, Aircraft, CBRNE 21GN-00-CNST Consulting Services in Support of Equipment Acquisi', 19AF-01-CHLD Equipment and Supplies, Infants and Children 21GN-00-INST Installation 19AF-01-COMM Equipment, Communications and Sensory Support 21GN-00-LEAS Leasing of Space for Equipment Storage 21GN-00-SHIP Shipping 21GN-00-MAIH Maintenance, HDER 21GN-00-TRNG Training 21GN-00-MAIN Maintenance 21GN-00-XMLP Programming for XML Compliance 21GN-00-OCEQ Equipment & Supplies, Information/Emergency Open EXHIBIT E PROGRAM/PROJECT MODIFICATION REQUEST FORM Burr Ridge -20236054a- 17UASICOOK GRANT AGREEMENT Page 23 of 29 17UASICOOK - 2019 FEDERAL AWARD # EMS -2017 -SS -00051-S01, CFDA # 97.067 Subrecipient Agreement EXHIBIT Cook County Department of Homeland Security and Emergency Management A# Sub -Recipient Pro ram Modification Request Form . . .. . .. .. .................................. Sub -Recipient Organization: Program Category: Request Date: Budget Expense Category: DHSEM Contract #: 769-2019-10663-839277 UASI Grant Award Year: 2019 Type of Modification: Scope of Services: ----------- Instructions - Please respond to the questions below. Incomplete forms will not be considered. Note: The term of the agreement can only be modified by DHSEM and approved by the State of Illinois (IFMA). ----------- - - - - ------ I. Is the modification requested within the original approved category? Please explain 2. Will the modification request allow for the project to be completed within the original performance period of the project? I Have the original project objectives for the project been accomplished? I 4. Please list all Authorized Equipment List (AEL) numbers, a brief description of the equipment, per unit cost estimate, and number of units (if applicable). For training costs, list the FEMA approved training course numbers that apply to this modification (if applicable). S. Provide a justification for the project modification. What is the modification your organization would like to make and why is the project modification being requested? Please include details. Please indicate the proposed associated budget impacts below (if applicable), Sub -Recipient Authorized Signatory Name (print): Job Title: Signature: Date: Page 2 of 2 EXHIBIT E Cook County Department of Homeland Security and Emergency Management Sub -Recipient Program/Project Modification Request Form THIS SECTION TO BE COMPLETED BY DHSEM Grant Coordinator Director of Finance Name: Name: Signature: ❑ Approved ❑ Denied COMMENTS: Signature: 1, ❑ Approved ❑ Denied Page 2 of 2 EXHIBIT F SUB RECIPIENT SIGNATURE AUTHORIZATION FORM Burr Ridge -20236054a- 17UASICOOK GRANT AGREEMENT Page 24 of 29 171.JASICOOK - 2019 FEDERAL AWARD # EMS -2017 -SS -00051-S01, CFDA # 97.067 Subrecipient Agreement Gw EXHIBIT F J, Cook County Department of Homeland Security and Emergency Management 4 Sub-Recipient Signature Authorization Form . ...................... . . . . . . . .......... . ....................... ........... _ ---- - --- - ------------------------------- Name of Entity: Village of Mount Prospect THIS SECTION TO BE COMPLETED BY DHSEM Contract # 769-2019-10663-839277 FY: 2019 Fund: 11900 Project: Respirator Masks Urban Areas Security Initiative Program (UASI) Grant Program and Year Grant Start Date Grant End Date CFDA# THIS SECTION TO BE COMPLETED BY SUB-RECIPIENT Timothy J. Griffin36-6006011 . . . . .......... . . - Sub -Recipient Contact Name (Point of Contact) Agency FEIN# 112 E. Northwest Highway 069507697 Address DUNS # Mount Prospect, IL 60056 (847) 818-5215 - - -------- ... . .. ------- City, State, Zip Code Sub -Recipient Contact Phone# tgriffin@mountprospect.org (847) 392-1070 Sub -Recipient Contact Email Sub -Recipient Contact Fax # ................................ — ---- THIS DOCUMENT IS PAR rOF THEAGREEMENT BETWEEN DHSEM A ND THE SUB -RECIPIENT IDENTIFIED ASO VE. The person whose signature is furnished below is hereby authorized to sign reimbursement request forms and other related documents for the UASI Grant program indicated above and funded by DHSEM via a grant award. Upon acceptance of this grant award, the following information is needed to complete your grant sub -agreement and should be emailed to DHSEM as soon as possible to DHSEM.Finance@cookcountyil,gov. Signatory Name (Print): Timothy J. Griffin Signatory Titles WrintLDeputy Chief of Police . Signatory Sig,nature: "-� 0 . .. ............ Describe any limitations on the above person's authority here; DATE OF THIS APPROVAL: This form is to be completed as part of executing a Sub -Recipient agreement identified by the above fund and contract number Completing this form is one of the conditions necessary to receive funds from Cook County DHSEM A copy of this for must be on file for all persons with authorization and approved by an individual of higher authority than the person being granted authority. EXHIBIT G REIMBURSEMENT REQUEST FORM Burr ge_202360 4a- 17UASICOOK GRANT AGREEMENT Page 25 of 29 1 ICOO W 201! FEDERAL AWARD # EMS -2017- -00051-S01, CFDA # 97.067 �' Subrecipient Agreement EXHIBIT Cook County Department of Homeland Security and Emergency ManaE UASI Sub -Recipient Reimbursement Request Form Sub -Recipient Organization: DHSEM Contract M 1769-2019-10663- Project Name: Award Year: 20 Submittal # Submittal Date: Instructions - Please use the space below to provide the amount and a description of the expense you are seeking reimbursement for in the appropriate approved form must be submitted with the supporting invoices(s) documenting the expense(s) incurred and proof that the expense(s) has been paid by you before the expen for reimbursement. ."ateaory I Total Award Amount Training _$ Consumable Expenses $ Personal Protection $ Equipment (PPE) $ Exercise Equipment Less Than $ $5,000 per 1 Item Name (print): Supplies Signature: Other (please specify) Job Title: Sub-Total__1_$ Date: pital, Eoense,(i asset Greater Than $5,000 Per 1 Coir p,uter Equipment $ Infrastructure Upgrades $ Security Upgrades Other (please specify) $ Sub -Total TOTAL Sub -Recipient Authorized Signatory: Name (print): Signature: Job Title: Date: Reimbursement Amount Balance of Awan AEL# Requested Available $ $ IS � �s 9 EXHIBIT H SAMPLE OF PROOF OF PAYMENT & ORIGINAL INVOICE Burr Ridge -20236054a- 17UASICOOK GRANT AGREEMENT Page 26 of 29 17UASICOOK - 2019 ipiFEDERAL AWARD # EMS -2017 -SS -00051-S01, CFDA # 97.067 Subrecent Agreement Organization Name 1234 Simple Ave. Anywhere, USA Exhibit H -Proof of Payment Must be prior to end 1011 Date of Grant Date Fav wtheOrderof,, - Name of Vendor $ "I Same as Invoice j Same as Invoice Dollars Memo Invoice # and PO # if applicable Authorized Signature(s) 1'2'065201666 1106 8765432111 1011 Routing,`ABANixniber Acco flNumber Cht& Seba,1NWi*e-U 1. If equipment or services are purchased with a check, include the invoice (proof of expense) and obtain a front and back copy of the canceled check image that corresponds with the check number used for payment. 2. Check must be written out to Vendor. 3. Amount requested should match amount paid to vendor. 4. Invoice number should be on the check and/or Purchase Order number. 5. If equipment or services are purchased with a credit card, then print a copy of the bank or credit card statement that shows your proof of payment, include the credit card receipt. 6. Retain proof of all correspondence with the grantor (DHSEM) concerning your payment(s). Exhibit H - Sample Vendor Invoice Name of Vendor Remit To: Address of Vendor Vendor Information Below. - Street Address City, ST ZIP Code Phone Enter phone Fax Enter fax Email I Website Sub -Recipient Name Organization Name Street Address City, ST ZIP Code Phone Enter phone Email Description Number of Items Description and serial number for each item. 3 Enter description 2 Enter description 3 Enter description 4 INVOICE # 1959 DATE July 31, 2019 WK -'OR Project or service description P.O. # If Needed Cost per Item I Total per Item $300 Enter amount Enter amount Enter amount This is a sample Invoice from your Vendor. Please have the following information on each invoice-, Name of Vendor, Address and Remit to Address Organization's Name and Address where items were delivered Invoice Number, Invoice Date Name of Project (if possible) and PO number used (if applicable) Description of Ifem(s) purchased include serial numbers on invoice (if possible) Number of Items purchased and cost of each individual item with total of all (see above example) Grand Total for the Invoice should match the amount reimbursed Please Note: There should be NO Sales Taxes Paid Make all checks payable to Name of Vendor Remit To: Address of Vendor Payment is due within 30 days. If you have any questions concerning this invoice, contact Name Phone Email EXHIBIT I EQUIPMENT INVENTORY FORM �Burr � � Ridge -20236054a- - - 17UASICOOK GRAFT AGREEMENT Page 27 of 29 r i t eest FEDERAL AWARD # EMS -2017 -SS -00051-S01, CFDA # 97.067 Program Category: UAS1 Grant Award Year: 20 ___ .......... 11111"111111111-111100111 --- MONOMMOM Instructions - Please complete and submit this form for any capital equipment purchases approved in the grant agreement. Capital equipment is defined as those items whose fair market value is $5,000 or greater and whose useful life is more than one year. This form must be submitted with the Reimbursement Request Form when reimbursement is being sought.,, - -------- ...................... . . . . ........... . ......... Purchase Amount.$ Manufacturer: Serial #: Estimated Useful Life:, Item Description: Sub -Recipient Authorized Signatory Purchase Date: Model #: AEL #: DHSEM Tag # (if applicable): Name (print): Signature: Job Title: Date: TO BE COMPLETED BY DHSEM DHSEM Master Asset List DHSEM Data Entered By:, Date Entered: . ............ — DHSEM Physical Inspections DHSEM Inspector Inspection Date EXHIBIT J DISCLOSURE OF PENDING APPLICATIONS FORM Barr Ridge -20236054a- 17UASICOOK GRANT AGREEMENT Page 28 of 29 1713ASICOOK - 2019 recipient Agreement FEDERAL AWARD # EMS -2017 -SS -00051 -SO 1. CFDA # 97-067 Sub EXHIBIT J I JI Cook County Department of Homeland Security and Emergency Management UASISubrecipient Disclosure of Pending Application Form . . . . . ........... — — -- - - - - - Grantee Organization: Villaqe of Mount Prospect DHSEM Contract #: 769-2019-10663-839277 Program Category: Personal Protection Equipment UASI Grant Award Year: 2019 1 11 The Cook County Department of Homeland Security and Emergency Management (DHSEM), as administrator of Federal grants, is responsible for ensuring compliance with federal, state, and local laws and regulations in the performance of grant work with regard to DHSEM Grantees. Grantees are to disclose whether they have pending or awarded applications for federally funded assistance that include requests for funding to support the same project being proposed under this grant and will cover the identical cost items outlined in their application to DHSEM. The disclosure should include both direct applications for federal funding (e.g., applications to federal agencies) and indirect applications for such funding (e.g., applications to state agencies that will be sub -awarding federal funds). This information is needed to help avoid any inappropriate duplication of funding. Leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate duplication. If Village of Mount Proseect does not have any current or pending applications that was submitted within the last 12 months for federally funded assistance (through federal, state, or local agencies that will be sub -awarding Federal funds) that include requests for funding to support the same project (as mentioned in your Edward Byrne Justice Assistance Grant [JAG] Program grant application), and will cover the identical cost items outlined in the application then, please certify the following statement is true, check the box and fill in your organization's name. Nillage of Mount Prospect does not havepending applications submitted within the lost 12 months for federally funded assistance, which includes requests for funding to support the same project being proposed under the UASI Grant Program, and will cover the identical cost items outlined in the application." A TRUE ,f Village of Mount Prospect does have a current or pending application as described above, please check the most appropriate box below and provide the following information in a separate document using the example outlined below with all pending or awarded applications submitted within the last 12 months. o YES 4 NO Grantees that have pending or awarded applications must show: 1. The Federal or State funding agency, 2. The solicitation name/project name. 3. The point of contact information at the applicable funding agency. EXAMPLE Federal or State Funding Project Name Point of Contact at :Application Date Agency Fundin Agency ............. 10��.. Sub -Recipient Authorized Signatory Timothy J. Griffin Name (Print): Signatures , Job Title: Deputy Chief of Police Date: �� EXHIIIT FINAL CLOSE-OUT FINANCIAL REPORT Burr B tr ie- a - 17UASICOOK GRANT AGREEMENT Page 29 of 29 SI ieret t FEDERAL AWARD # EMS -2'017 -SS -00051-S01, CF'DA # 97.067 TOTAL PROJECT RE( 2017 Homeland Security Grant Program - Urban Area Security Initiative Attachment A: Budget Detail Worksheet EXHIBIT K - SAMPLE PAGE OF FINAL CLOSE FULL REPORT WILL BE EMAILED TO SUE Subreciplent. Name Subrecipient FTE (# if subject subject ubje 11 Subject to Line Item Cost Attributable to Propos. Line Contract Category Description of ProducVServices j to Personnel Personnel Cap EHP (YorN) Organization to UA .' , Number Cap) ($ Amount) (UASI) Equipment 0 . . . .......... $ N $ $ 2 $ ............ $ $ 3 $ $ $ 4 $ $ $ 5 $ $ 6 $ $ $ 7 $ -------- $ $ $ $ 9 $ $ 10 l $ $ $ .......... Proiect Subtotal $ EXHIBIT K - SAMPLE PAGE OF FINAL CLOSE FULL REPORT WILL BE EMAILED TO SUE