HomeMy WebLinkAbout10/15/2019 VB Minutes 11/11/2019 Board Docs®Pro
REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 P.M. (Tuesday,,
October 15,, 2019)
Generated by Karen Agoranos on Tuesday, October 15, 2019
1. CALL TO ORDER
Meeting called to order at 7:04 PM
1.1 ROLL CALL
Members present:
Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli
and Michael Zadel
1.2 PLEDGE OF ALLEGIANCE - Trustee Saccotelli led the Pledge of Allegiance
1.3 INVOCATION - Trustee Grossi provided the Invocation
2. APPROVAL OF MINUTES
2.1 Minutes of the Regular Meeting of the Village Board - October 1, 2019
Motion by Paul Hoefert, second by Colleen Saccotelli to approve the minutes of the Regular Meeting
of the Village Board on October 1, 2019
• William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Final Resolution: Motion Carries
3. MAYOR'S REPORT
3.1 EMPLOYEE RECOGNITION
Village Manager Michael Cassady recognized Director of Community Development Bill Cooney who is
celebrating 25 years of service to the Village of Mount Prospect.
3.2 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE
CODE OF MOUNT PROSPECT.
This Ordinance will increase the number of Class F-2 licenses by one (1) KENDEL KENNEDY INC.
D/B/A HEFFY HOT DOGS located at 1520 N. ELMHURST ROAD
Heffy Hot Dogs owner and petitioner Robin O'Grady was present and provided information on menu
items and answered questions from the Board. Ms. O'Grady completed the required certification
classes and understands the Village Liquor Code.
On behalf of the Village Board, Mayor Juracek wished Ms. O'Grady continued success.
Motion by Paul Hoefert, second by Michael Zadel to waive the rule requiring two readings of an
ordinance.
• William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Motion Carries
Motion by Paul Hoefert, second by Richard Rogers to approve the ordinance amending Chapter 13
• William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel
Motion Carries
Ordinance No. 6480
4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
None
S. CONSENT AGENDA
5.1 List of Bills - September 25, 2019 - October 8. 2019
https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/4
11/11/2019 Board Docs®Pro
5.2 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE
AMENDING CHAPTER 18, "TRAFFIC" OF THE VILLAGE CODE.
This ordinance limits on-street parking on Henry Street near the Edward Street intersection.
The Transportation Safety Commission recommends the Village Board enact an ordinance that
prohibits parking at all times on the north side of Henry Street from a point 35 feet west of the
Edward Street center-line to a point 180 feet east of the Edward Street center-line. The
Transportation Safety Commission also recommends that parking be similarly prohibited on the south
side of Henry Street from the center-line of Edward Street to a point 180 feet east. 1. Prohibit
parking at all times on the north side of Henry Street from a point 35" west of the center-line of
Edward Street to a point 180" east of the center-line of Edward Street (Section 18.2006). 2. Prohibit
parking at all times on the south side of Henry Street from Edward Street to a point 180" east of the
center-line of Edward Street (Section 18.2006).
Ordinance No. 6481
5.3 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE
AMENDING CHAPTER 18 "TRAFFIC" OF THE VILLAGE CODE. This ordinance modifies existing turn
restriction at the intersection of Louis Street and Rand Road.
Staff concurs with the recommendation of the Transportation Safety Commission. The Transportation
Safety Commission recommends the Village Board enact ordinances amending prohibitions on
right turns, except for buses, from Rand Road to Louis Street between 6 AM and 9 AM as well as
3:30 PM and 6:30 PM, Monday through Friday; amending prohibitions on left turns from Louis Street
to Rand Road between 6 AM and 9 AM as well as 3:30 PM and 6:30 PM, Monday through Friday; and
enacting an ordinance prohibiting northbound traffic on Louis Street continuing across Rand Road to
the Menards parking lot entrance.
Ordinance No. 6482
5.4 Motion to accept bid for 2019 New Sidewalk Program in an amount not to exceed $81,843.
Staff recommends that the Village Board accept the lowest cost, responsive, bid for the 2019 New
Sidewalk Program submitted by Schroeder & Schroeder, Inc. of Skokie, Illinois for an amount not to
exceed
•
5.5 Motion to accept bid for George Street Bridge Repairs in an amount not to exceed $53,410.
Staff recommends the Village Board accept the lowest cost, responsive bid submitted by Path
Construction Company of Arlington Heights, Illinois for the George Street Bridge Repairs in an
amount not to exceed $53,410.
5.6 Motion to waive the rules requiring public bidding and authorize a seven (7)-month extension of
the existing Custodial Services Contract in an amount not to exceed $62,728.
Staff recommends that the Village Board waive the rules requiring public bidding and authorize a
seven-month contract extension with Crystal Maintenance Services Corporation of Mount Prospect,,
Illinois for custodial services at Village-owned buildings in an amount not to exceed $62,728.
Motion by Michael Zadel, second by William Gr to approve the consent agenda as presented.
• William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Final Resolution: Motion Carries
6. OLD BUSINESS
6.1 2nd Reading of AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $8,000,000
GENERAL OBLIGATION BONDS IN ONE OR MORE SERIES OF THE VILLAGE OF MOUNT PROSPECT,
COOK COUNTY, ILLINOIS, FOR THE PURPOSE OF FINANCING THE COSTS OF CERTAIN CAPITAL
PROJECTS IN THE VILLAGE., PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX
SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND AUTHORIZING THE
PROPOSED SALE OF SAID BONDS TO THE PURCHASER THEREOF.
Finance Director Amit Thakkar provided details on the ordinance that will permit the issuance of
general obligation bonds up to $8,,000,000. The proceeds will fund the construction of the Maple
Street Parking Deck as well as infrastructure projects and land acquisition in the Village's Prospect
https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/4
11/11/2019 Board Docs®Pro
and Main TIF district. In addition to the Maple Street Parking Deck, the bond issue initially
considered the construction of an elevator tower at the Emerson Street Parking Deck for an
estimated $780,000. The current estimated actual cost of this project has risen to between $1.3
million and $1.6 million. Due to this increase., staff is recommending this project be delayed until the
Twenty West development is completed and parking impacts can be better evaluated.
Mr. Thakkar stated the original estimated cost of the Maple Street Parking Garage was $6.2 million;
current Guaranteed Maximum Price is approximately $7 million. The parking deck will host 268
parking spaces.
Following a ratings call with Standard & Poors on October 8,, 2019, Mr. Thakkar stated S&P affirmed
the Village credit rating at AA+ stable on October 15, 2019. Mr. Thakkar provided the remaining
schedule of events of this issuance noting the bond closing date on November 25, 2019.
Board Comments
• Requested a review of the cost-per-space for the Maple Street Loft garage; questioned if price
was reasonable and requested staff to reach out to other firms for a benchmark
• Cost estimates for projects need to be sharpened; original estimates for Emerson Street
Parking Garage were too low
• Additional features for Maple Street Loft garage previously discussed, such as additional lights
and interior painting are not included in this estimate; additional costs should be expected
Motion by Michael Zadel, second by William Gr to approve a parameters ordinance authorizing
the issuance of not to exceed $8,000,000 of general obligation bond
• William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli,, Michael Zadel
Final Resolution: Motion Carries
Ordinance No. 6483
7. NEW BUSINESS
None
8. VILLAGE MANAGER'S REPORT
8.1 Motion to accept bid results for Levee 37: Burning Bush Trails Park Interior Drainage
Improvement Project in an amount not to exceed $4,402,622.40.
Director of Public Works Sean Dorsey provided background information, bid results and staff
recommendation.
Mr. Dorsey stated the construction of Levee 37 was completed in 2011. It was constructed to protect
homes and businesses from inundation by the Des Plaines River. It was designed and constructed by
the U.S. Army Corp of Engineers with local partners including the Illinois Department of Natural
Resources I the Cook County Forest Preserve District, the Metropolitan Water Reclamation District of
Greater Chicago,, the City of Prospect Heights, and the Village of Mount Prospect. The total cost of
construction was $36,000,,000. The Village of Mount Prospect contributed $250,,000 toward the total
cost, as the bulk of the cost was funded through Federal and State funds. In 2015, a study was
performed by Christopher B. Burke Engineering to evaluate the Levee and help determine the causes
of flooding. The 2015 Levee Flood Study is the result of this study. Mr. Dorsey stated the Flood
Study provided recommendations that include construction of storm water detention
facilities adjacent to River Trails School District 26 and Consolidated School District 21 schools in the
area. Subsequently, the school districts declined to participate in the projects. However, the River
Trails Park District expressed interest in the projects that would benefit Burning Bush and Aspen
Trails Park District storm water management facilities. An Intergovernmental Agreement was
established earlier this year between the River Trails Park District and the Village of Mount Prospect
that includes specifications for the development of storm water facilities.
Mr. Dorsey stated detailed plans for this project were prepared by Christopher B. Burke Engineering.
Mr. Dorsey stated the bid package included the base bid and two (2) alternatives. The base bid
consists of storm water improvement including construction of the detention basin, detention basin
https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 3/4
11/11/2019 Board Docs®Pro
under-drain system and installation of the large diameter storm sewer. Alternate A is pricing to
irrigate the fields at the bottom of the basin utilizing a groundwater well. Alternate B pricing will
utilize a new service connection to the Illinois American Water Company to irrigate the fields.
Mr. Dorsey provided the following in response to questions from the Villa-ge Board:
• Notice to residents of the affected area will be sent prior to start of construction
• Project is expected to be completed in the Spring of 2020
• Army Corps of Engineers work is separate
Motion by Richard Rogers, second by Paul Hoefert to accept the lowest cost, responsive bid as
submitted by DiMeo Brothers, Inc. of Elk Grove Village, Illinois for construction of Levee 37: Burning
Bush Trails Park Interior Drainage Improvement Project in an amount not to exceed $4,402,622.40.
• William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Final Resolution: Motion Carries
8.2 Motion to accept SourceWell Cooperative Joint Bid Results for the purchase of one (1) new single
axle International Model MV607, cab and chassis in an amount not to exceed $79,861.
Director of Public Works Sean Dorsey stated the vehicle proposed to be replaced is a dump truck with
snow and ice control equipment with a water tank. The vehicle was evaluated using the Village's
comprehensive replacement policy. This point-based policy rates on four major categories:
mileage, repair and maintenance cost, and condition of body/mechanical components. A point that
equals or exceeds eleven (11) out of sixteen (16) indicates replacement is warranted. This vehicle
scored a total of thirteen (13) points. Mr. Dorsey added that this vehicle is in need of repairs totaling
$24,000; the current book value of the vehicle is $10,000.
The proposed replacement vehicle will feature a dump body, snow plow, salt spreader, pre-wet
equipment, and a 900-gallon tank. Mr. Dorsey added the proposed vehicle is a lower profile truck
that best meets the needs of the Public Works crews. Peterbilt does not offer a lower profile truck;
International does. The proposed replacement vehicle is available to purchase through
SourceweIli nt purchasing cooperative. The local vendor for this contract is Rush Truck Centers of
Illinois. Delivery of this vehicle will take six(6) months.
Mr. Dorsey answered questions from the Board.
Motion by Paul Hoefert, second by Richard Rogers to accept the Sourcewell joint purchasing
cooperative bid Contract #081716 and authorize the purchase of one (1) new 2021 International
MV607 cab and chassis from Rush Truck Centers of Chicago, Illinois at a cost not to exceed $79,861.
• William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers., Colleen Saccotelli, Michael Zadel
Final Resolution: Motion Carries
9. ANY OTHER BUSINESS
None
10. ADJOURNMENT
There being no further business to discuss, Mayor Juracek asked for a motion to adjourn. Trustee
Hoefert, seconded by Trustee Rogers, moved to adjourn the meeting. By unanimous vote, the
October 15, 2019, Regular Meeting of the Village Board adjourned at 7:51 PM.
https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 4/4