Loading...
HomeMy WebLinkAbout10/10/2019 FC Minutes FINANCE COMMISSION MINUTES n&Amm pnAlw- 11L Ar NL October 10, 2019 EOC Meeting Room 1700 Central Road, Mount Prospect, IL 60056 I. Call to Order Meeting was called to order at 6:02 pm. Members present: Pam Bazan, Yulia Bjekic, Trisha Chokshi, Don Ocwieja, John Kellerhals, and Vince Grochocinski. II. Citizens to be Heard: None. III. Old Business None. IV. New Business a. Operating Budget Presentation Finance Director Amit Thakkar gave the overall budget presentation. The presentation included the overall budget with 2018 actuals, 2019 budget and estimates, 2020 proposed budget and 2021 Forecast. Revenue and Expenses were presented in comparison with 2019 budget with increase/decreases in amount and percentages. Property tax data and the benchmarking of the surrounding towns were presented. Data shows that the Mount Prospect residents pay 20.36 percent less property taxes for municipal services than the surrounding towns. A 2 percent property tax increase was proposed mainly for the debt service, pension and Fire services. A 2 percent property tax increase based on a median home value of $292,600 will result in $19.4 annually or $1.62 per month. General Fund revenue and expenses were presented. Non Departmental items included debt service, Risk Management, Business District and Pensions. Finance Commission Chairman John Kellerhals mentioned that the overall payments including property taxes and vehicle stickers and other items should be considered for Municipal services. Commission Vince Grochocinski mentioned that Park Ridge was doing a municipal survey before but they might have dropped us from the survey due to being low for a few years in a row. Finance Commission Page 1 of 4 10/10/2019 b. Departmental Presentation i. Village Manager Michael Cassady presented the Public Representation Budget. The Total budget is $711,623, increase of 8.8 percent over 2019 Budget. ii. Assistant Village Manager Nellie Beckner presented the Village Manager's Office Budget of $4.1 million including all the divisions. The presentation included the org chart, divisional budget, expenses by category. Personnel cost is going up due to IMRF costs and additional part time person to be hired in 2020 for Branding Coordinator. Key accomplishments and the goals were also presented. Finance Commission Chair John Kellerhals asked about the cyber security. Village Manager Michael Cassady and CTIO Andrew Schaeffer answered about cyber security insurance, updates and backup related questions. iii. Finance Director Amit Thakkar presented the Finance Department Budget totaling $2.03 million. All the division's budget as well as categories of expenses were presented. Finance Director presented that the budget is 29.2 percent less mainly due to no statutory payments are budgeted for 2020 for Elk Grove Rural Fire Protection District as 2019 was the last year for such payments. Commissioner Bjekic asked about what's included in the contractual services and Amit Thakkar answered that it is audit fees, credit card processing fees, utility bills mailing fees etc. Finance Chair asked about the possible future annexation and Village Manager Michael Cassady informed the Finance Commission about the Elk Grove Rural Fire Protection District's financial condition and possible IGA as well as help from the Cook County and Fire Department cost increases due to additional hiring to improve the response time in the southern part of our town. iv. Bill Cooney presented the Community and Economic Development Budget and Bill Schroeder presented the Building Department Budget. Along with Budget, a detailed list of accomplishments and goals were presented. Village Manager Michael Cassady also gave updated with the Randhurst Mall and other economic data. Chairman Kellerhals asked to take a Five minute recess at 7:40 and recess was taken. The meeting was reconvened at 7:47. v. Human Services: Department Director Julie Kane gave very thorough presentation on Human Services Department's operation and Budget of $1.19 million. The key accomplishments and goals were also discussed and the Finance Commission seemed very satisfied with the Budget and the accomplishments presented. vi. Police Department: Police Chief John Koziol presented the Police Finance Commission Page 2 of 4 10/10/2019 Department budget with all the divisions and category of expenses. The presentation included major initiatives, goals and accomplishments. Finance Commission asked the question about the legalization of marijuana and the impact on the Budget. Chief informed that the cost is going to happen anyway as the use is legal. So having a dispensary does not increase or decrease the cost. Village Manager Michael Cassady also informed them about the possible revenue and its use for the pension if the dispensary granted. vii. Fire Department — Chief Lambel presented the Fire Department budget for 2020. Finance Commission Chair Kellerhals asked about the Foreign Fire Fund and Chief explained the concept. He also discussed the overall budget and new initiatives including knox-box keys. Commissioner Grochocinski asked about the reuse of chassis for ambulance and PW Director replied about the reuse of the chassis as and when possible. viii. Public Works — PW Director Sean Dorsey presented the PW budget for the year 2020 with all the divisions including Vehicle Maintenance Fund which is an internal service fund. Vehicle maintenance fund went up mainly due to deficit of the year 2018 being charged back to the department in the amount of $200,000. Deputy Director of Finance Lynn Jarog explained the concept of internal service fund and the reason for the Internal Service Fund expense going up. PW Director also explained various goals and objectives along with accomplishments for the PW department. V. Any Other Business a. None VI. Chairman's Report a. None VII. Finance Director's Report a. None VIII. Next Meeting a. Village Manager Michael Cassady suggested that the Finance Commission review the financial impact of recreational cannabis, and make a recommendation on the 2020 budget on October 24 meeting. Finance Commission agreed with the proposal and decided to meet on October 24 at 7:00 pm at the Village Hall. Finance Commission Page 3 of 4 10/10/2019 IX. Adjournment a. Motion made by Commissioner Bjekic seconded by Commissioner Grochocinski. The meeting adjourned at 9:14 pm. Minutes Submitted by Amit Thakkar Director of Finance Finance Commission Page 4 of 4 10/10/2019