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Home My WebLink About10/15/2019 Bid Result - Levee 37: Burning Bush Trails Park Interior Drainage Improvement Project 10/17/2019 BoardDocs®Pro v „tllr' T-77 Agenda Item Details Meeting Oct 15, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 8. VILLAGE MANAGER'S REPORT Subject 8.1 Motion to accept bid results for Levee 37: Burning Bush Trails Park Interior Drainage Improvement Project in an amount not to exceed $4,402,622.40. Access Public Type Action Preferred Date Oct 15, 2019 Absolute Date Oct 15, 2019 Fiscal Impact Yes Dollar Amount 4,402,622.40 Budgeted Yes Budget Source Flood Control Construction Fund Recommended Action Accept the lowest cost, responsive bid as submitted by DiMeo Brothers, Inc. of Elk Grove village, Illinois for construction of Levee 37: Burning Bush Trails Park Interior Drainage Improvement Project in an amount not to exceed $4,402,622.40. Public Content Information Levee 37 was constructed to protect homes and businesses from inundation by the Des Plaines River. The levee wall serves as a physical barrier between record river crests and the adjacent residential neighborhoods. It was designed and constructed by the U.S. Army Corps of Engineers (USACE). Local partners included the Illinois Department of Natural Resources (IDNR), the Cook County Forest Preserve District, the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC), the City of Prospect Heights, and the Village of Mount Prospect (the Village). Construction was completed in 2011. The total cost of construction was approximately $36,000,000. Federal and State of Illinois funds paid for all but $500,000 of the tab. The City of Prospect Heights and the Village of Mount Prospect each contributed approximately $250,000. USACE estimates that the levee helps avoid $3,000,000 worth of property damage each year. The levee is comprised of 800 feet of sheet pile retaining wall, 1.3 miles of concrete floodwall, three (3) pump stations, and numerous drainage structures. It protects over 260 acres of developed property in the City of Prospect Heights and the Village of Mount Prospect. Two (2) of these pumping stations are situated in Mount Prospect (Pump Station 1 and Pump Station 2). In addition, 400 feet of sheet pile retaining wall and 4,600 feet of concrete floodwall are within Mount Prospect corporate limits. The Village of Mount Prospect is responsible for the operation, maintenance, and ultimate replacement of levee system assets within its jurisdiction. The levee provides effective protection from river flooding. It was tested by the record Des Plaines River crest in 2013 (rising to within 3 feet of overtopping the floodwall) and several subsequent elevated crests that would have https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/5 10/17/2019 BoardDocs®Pro generated flooding conditions if the levee was not constructed. The levee is effective because it forms a complete seal between the river and adjacent land. This seal prevents the river from overtopping its banks. However, it simultaneously prevents rain water collected in the storm sewers tributary to the levee from discharging to the river. In 2015, the Village hired Christopher B. Burke Engineering, Limited, of Rosemont, Illinois (CBBEL) to investigate the causes of flooding in areas tributary to the levee system when river levels are elevated. Their findings are documented in the 2015 Levee 37 Flood Study. CBBEL observed that when the river level rises, backwater valves on the storm sewer discharge pipes close; isolating the storm sewers from the river. These devices prevent river water from flooding adjacent neighborhoods via the storm sewer system. Sensitive to water pressure, backwater valves close when river levels rise preventing river water from entering the Village storm sewer system. This mode of flooding occurred during a river crest in 1987 that damaged dozens of homes and rendered local streets impassable for days. When the storm sewer backwater valves are closed, rainwater that falls in the neighborhoods near the levee is diverted to the pumping stations. These pumps have the capacity to discharge water at a combined rate of 60 cubic feet per second (CFS). However, CBBEL was able to calculate that prior to construction of the levee, most rainwater was collected by the storm sewer system and conveyed to the river via ,gravity_discharge (no pumping stations) at a rate of 240 CFS. The original design of the levee system assumed that the circumstance where the river level is high, storm sewer backwater valves are closed, and significant rain falls in adjacent neighborhoods was rare. However, experience reveals that this condition is much more commonplace. Street and structure flooding occurs because of the inadequate pump station discharge rate. The 2015 Levee 37 Flood Study concluded that the pump station discharge capacity should be increased. It also recommended constructing detention ponds and larger storm sewer pipes to improve stormwater storage and convey water to the pump stations more effectively. Stormwater Improvements at Burning Bush Trails Park The Levee 37 Flood Study recommends construction of stormwater detention facilities and associated conveyance pipes in the storm sewer basins tributary to the pump stations. These upgrades will enhance the ability of the pump stations to dewater the area following rain events that occur during elevated river conditions. The study proposed constructing these facilities adjacent to Indian Grove Elementary School and Frost Elementary School. However, during subsequent exploratory conversations, River Trails School District 26 and Consolidated School District 21 declined participation in the projects. However, the River Trails Park District (the Park District) expressed interest in developing projects that could coincide with improvements at their nearby park facilities at Aspen Trails Park and Burning Bush Trails Park. These concepts are depicted in the attached proposed layout maps. Also attached is an intergovernmental agreement (IGA) between the River Trails Park District and the Village establishing a paradigm for developing stormwater management facilities at Burning Bush Trails Park and Aspen Trails Park. This agreement was approved by the Village Board on June 4, 2019, and the River Trails Park District Board of Trustees on June 6, 2019. The accord also establishes a timeline emphasizing construction and rehabilitation of Burning Bush Trails Park first, followed by Aspen Trails Park. This sequencing reflects the Park District's priorities for the respective facilities. It also develops the projects in a manner that avoids simultaneous construction at both parks. Burning Bush Trails Park is presently slated to start construction this year. Assuming timely completion, work at Aspen Trails Park could begin in 2020 or 2021. Most importantly, the IGA affirms the concept that the Village will be the primary payer for construction and restoration of the park properties. Notably, restoration will include procurement and installation of park amenities requested by the Park District. (Note: the Park District plans to contribute $650,000 towards the replacement of park amenities at Burning Bush Trails Park. Presently, no Park District participation in restoration costs is anticipated for Aspen Trails Park.) https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/5 10/17/2019 BoardDocs®Pro The logic supporting this agreement is that utilizing park property, including the cost of restoring or upgrading park facilities, is less expensive than constructing required stormwater detention below neighborhood streets in large pipes. Burning Bush Trails Park is the more advanced project. The Park District secured design services from a landscape architect firm to design park amenity improvements. This firm worked in conjunction with CBBEL developing plans and specifications, including park amenities and stormwater improvements, for this facility. Park amenities include recreation equipment and other park attractions. Stormwater improvements include the detention facilities and associated pipes. To help mitigate the financial burden of stormwater improvements at Burning Bush Trails Park, the Village was awarded a $1.3 million grant from the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC). For reference, a copy of the intergovernmental agreement between the MWRDGC and the Village delineating the terms of this agreement is attached. This IGA was approved by the Village Board on August 7, 2019. Bid Results Detailed plans and specifications to construct stormwater improvements were prepared by CBBEL. A notice to bidders was posted on the Demandstar by Onvia website and published in a local newspaper. Copies of the bid documents and project plans are attached. The bid opening for the Levee 37: Burning Bush Trails Park Interior Drainage Improvement Project was held on September 23, 2019, at 1:00 PM. Three (3) contractors submitted bids for this project. The bids ranged from a low of $3,834,384 by DiMeo Brothers, Inc. to a high of$4,169,534 by V3. In addition, a mandatory pre-bid meeting was held on September 10, 2019, at the project site (Burning Bush Trails Park). Seven (7) contractors attended. A summary of bid results is denoted in the tables below. A detailed bid tabulation is attached. Table 1: Base Bid Bidder Base Bid Total Ed$3,554,410.50 .............................DiMeo Brothers, Inc. $3,834,384.00 ............................................................................................................................................................................ Martam Construction, Inc $4,004,899.92 V3 $4,169,534.00 Engineers Estimate $3,554,410.50 Table 2: Base Bid + Alternate A Bidder Base Bid Alternate A Total (Base Bid+Alternate A ................................................................................................................................................................................................................................................................................................................................................................................................. DiMeo Brothers, Inc. $3,834,384.00$168,000.00$4,002,384.00 ................................................................................................................................................................................................................................................................................................................................................................................................. Martam Construction, Inc.$4,004,899.92$106,218.68$4,111,118.60 V.3.....................................................................................................................4.....1.6.9....5.3.4....0.0.....15.4,9.6.6..0.0......4.,3.2.4,5.0.0..0.0............................................................. -Engineer's ....................................3....5.5.4...4.1.0...5.0......7.8,0.0.0...0.0............3....6.3.3.,3.1.0...5.0............................................................. Table 3: Base Bid + Alternate B Bidder Base Bid Alternate B Total (Base Bid+Alternate B DiMeo Brothers, Inc $3,834,384.00$999,807.00 $4,834,191.00 .................................................................................................................................................................................................................................................................................................................................................................................................. V3 $4,169,534.00$919,622.00 $5,089,156.00 .................................................................................................................................................................................................................................................................................................................................................................................................. Martam Construction, $4,004,899.92$1,680,314.88$5,685,214.80 Inc Engineer's Estimate $3,554,410.50$634,950.00 $4,189,360.50 Discussion All bids were reviewed for accuracy and completeness. The bid from Martam Construction Company, Inc. was amended to correct mathematical errors. The corrected calculations did not alter the order of compiled bid results. All bidders properly signed bid documents and submitted appropriate bid security. The Base Bid consists of fundamental stormwater improvement features including construction of the detention basin, the detention basin underdrain system, and installation of the large diameter storm sewer. https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 3/5 10/17/2019 BoardDocs®Pro Alternate A is pricing to irrigate the athletic fields at the bottom of the basin utilizing a groundwater well. Alternate B irrigates the fields using a new service connection to the Illinois American Water Company water main in the Burning Bush Lane right-of-way. The lowest cost bidder for the Base Bid, Alternate A, and Alternate B is DiMeo Brothers, Inc. of Elk Grove Village, Illinois. DiMeo has not performed work for the Village in the past. However, the firm submitted appropriate references for work of similar scale and scope including construction of stormwater detention basins and installation of large diameter sewers for projects in Elmwood Park and Arlington Heights. Due diligence reference checks wih these municipalities indicates that DiMeo performed good quality work, completed the project within the schedule, followed directions, did not quarrel about quantities, and completed work under budget. Staff recommends awarding a contract to DiMeo Brothers for construction of Base Bid work and Alternate A work. Staff also recommends including a 10% contingency is the award for this project to accommodate quantity variances or unanticipated field conditions. Inclusion of this contingency would increase the recommended award to $4,402,622.40 ((Base Bid: $3,834,384) + (Alternate A: $168,000) + (10% Contingency: $400,238.40) _ $4,402,622.40). Work will commence this fall and continue throughout the winter (weather permitting). Substantial completion is expected early next summer (2020). Alternatives 1. Accept the lowest cost, responsive bid for Levee 37 Burning Bush Trails Park Interior Drainage Improvements (Base Bid). 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the lowest-cost, responsive bid to construct the Levee 37: Burning Bush Trails Park Interior Drainage Improvements Project submitted by DiMeo Brothers, Inc., of Elk Grove Village, Illinois for an amount not to exceed $4,402,622.40. BidTab_ Burning Bush_ MountProspect_2019-09-23.pdf (179 KB) AddendumOl_BurningBushTrail-BasinSewer_MountProspect-150225-04_2019-09-13.pdf (1,862 KB) Burning_Bush_Trails_Park_Plans.PDF (59,442 KB) Burning_Bush_Trails_Park_BidBook.PDF (20,793 KB) Levee 37 Burning Bush Trails - DiMeo Brothers, Inc.pdf (36,444 KB) IGA-RTPD.pdf (932 KB) Final IGA Mount Prospect with Exhibits 7.29.19.pdf (8,721 KB) Burning Bush and Aspen Trails Proposed Stormwater Improvements Layout Plans.pdf (4,761 KB) Administrative Content Anticipated total revenues and expenditures for the Burning Bush Trails Interior Drainage Improvements Project are denoted in the table below: Table 4: Sources of Funds and Anticipated Expenditures https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 4/5 10/17/2019 BoardDocs®Pro Item Revenue Expenditure Revenues .................................................................................................................................................................................................................................................................................................................................................................................................. Flood Control Construction Fund 2019 Bud et $21735,789.78 Flood Control Construction Fund 2020 Bud et $31113,631.00 MWRDGC Phase II Construction Grant $1,348,000.00 .................................................................................................................................................................................................................................................................................................................................................................................................. Total Revenue for Pro"ect:$7,196,420.78 .................................................................................................................................................................................................................................................................................................................................................................................................. Expenditures .................................................................................................................................................................................................................................................................................................................................................................................................. DiMeo Brothers (construction) $4,402,622.40 .................................................................................................................................................................................................................................................................................................................................................................................................. River Trails Park District (IGA for use of land, park $11100,000.00 recreational equipment) C.B.B E.L..............ro......o.5e.tl........(construct.1.o.n....engineering) .................................................................................................................................3.3.0....0.0.0...0.0 Total...Expenditures..... ... ..� .................................................................................5,...832622.40 far Project: $' Executive Content Motion &Voting Accept the lowest cost, responsive bid as submitted by DiMeo Brothers, Inc. of Elk Grove village, Illinois for construction of Levee 37: Burning Bush Trails Park Interior Drainage Improvement Project in an amount not to exceed $4,402,622.40. Motion by Richard Rogers, second by Paul Hoefert. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://go.boarddocs.com/il/vomp/Board.nsf/Private?open&login 5/5