HomeMy WebLinkAbout10/01/2019 Bid Result - Design of Private Property Site Plans 10/8/2019 BoardDocs®Pro
IL
Agenda Item Details
Meeting Oct , 2019 REGULAR MEETINGI - .
Category 8. VILLAGE
Subject ion to accept proposal for design of private property site plans in an amount to not
exceed .
Access Public
Tye Action
Preferred to Oct 011 201
Absolute Date Oct 01f 2019
Fiscal Impact Yes
Dollar Amount 95,000.00
Budgeted Yes
Budget orce Flood Control Construction fun
Recommended Action Accept the proposal for private property drainage site plan design services as submitted by
Bono Consulting, of Park Ridge, Illinois in an amount not to exceed .
Public Content
Information
The Village assisting single ily property owners experiencing private property flooding for many years.
The assistance has consisted of consulting with the resident obtain nr I scope of the problem, performing
detailed survey of the site and adjacent properties as necessary, and providingdrainage site plan designedt
minimize flooding the site. Village f s prepared over 300 drainageI in the past 20 years. Due
increased r frequency and intensities however, a backlog79 sites has developed awaitingthe preparation of a
drainage site plan. At the direction of the Village Board,, staff is seekingthis time to enter into a contract with
consulting design firm to preparedrainage site plan designsreduce the backlog.
Proposal
The Village solicitedTechnical and Cost Proposals from six ( ) engineering consulting firms to providedesign
engineering services for the private property site plans. Each firm was asked to submit s part of their proposal the
following information for the preparation of site r i plans for 46 locations:
• Resumes of key personnel and related experiencesimilar type projects
• Summary of the firm"firm"s approach to the project
• Project schedule
• Staff hour estimate and cost proposal for major phases of work
Tasks that are identified erfor include:
• Coordinatea Project Kick-OffMeeting with Village Staff.
• Perform it it survey of topography,, utilities, and right-of-way features of the site and adjacent sites
s necessary.
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Prepare the draft drainage plans on the provided base maps and submit to Village Staff for review.
Revise the plans per Village Staff comments and submit the final plans.
Prepare a summary of quantities for each of the final plans and submit to the Village with the final plans.
Identify any other agency permits that will be required to construct the improvements fore c the final
plans.
The Village received Five (5) submissions. The five (5) consulting firms" Technical were reviewed on the basis of their
understanding of our goals and their methodology of the design process. They were rated (with a maximum score of
100 points) according to these specific categories: project team, relevant experience, project approach, project
schedule, work effort, and proposal content. Cost proposals were requested from all firms to perform the tasks as
identified in the Request for Technical and Cost Proposals. Ther nkin les are attached and summarized below:
Table 1 Technical Proposal Ranking
Max Bono Hancock Dan Engineering Eriksson
Category Points Consulting Engineering Creaney Solutions Engineering
Company Team
Background 20 20 17 17 17 17
Experience 20 20 19 19 18 16
Scope 25 23 25 24 24 24
Schedule 15 14 15 15 14 15
Work effort 10 10 9 8 7 6
Content 10 9 10 9 10 10
Total 100 96 95 92 90 88
In addition, each firm was asked to submit a separate cost proposal for the scope of work proposed. A summary of
these costs is provided below.
Table 2 Cost Proposal
Firm Hours Total Cost Cost / Hour*
Bono Consulting, Inc. 766 $68,465.00 $ 89
Hancock Engineering 628 $71,608.00 $111
Dan Creaney Company 544 $79,020.00 $145
Engineering Solutions Team 1,152 $92,936-00 $109
Eriksson Engineering Associates, 1r125 $187,420.00 $167
Ltd.
Bono Consulting,, Inc. has put together a very strong project to with experience in the design of single family home
drainage plans. They have prepared over 30 site plans for single family development projects in Mount Prospect which
the Village staff has approved for permit. They have demonstrated a clear understanding of the principles needed to
effectively minimize flooding risks on private property.
Staff recommends to take advantage of the reasonable cost per site and award the contract up to the available
eta of $95,000, which will provide the ability to complete an additional 15 site plans (total of 61
sites) which will reduce the site plan backlog to 18 sites.
Alternatives
1. Accept Bono Consulting proposal for Private Property Drainage site plan design.
2. Action at discretion of Village Board.
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RecommendationStaff
Staff recommends that the Village oar of Trustees accept the proposal for Private Property Drainage SiteIan
Design services from ono Consulting of ParkRidge, IL in an amount not to exceed .
Bono Technical .
Private inage Site Design .
Administrative Content
Executive Content
Motion &Voting
Accept the proposal for private property drainage site plan design services as submitted by Bono Consulting, of Park
Ridge, Illinois in an amount not to exceed .
Motion y Michael Zadel, second by Paul Hoefert.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis,, l Hoefert, Richard Rogers,, Colleen Saccotelli,, Michael Zadel
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