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HomeMy WebLinkAboutRes 33-99 06/01/1999 c vwlS/21/99 RESOLUTION NO. S 2 - 9 9 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE GIRL SCOUTS - ILLINOIS CROSSROADS COUNCIL, INC. FOR THE BOXWOOD ADVOCACY PROGRAM WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been detemfmed by the Mayor and Board of Trustees of the Village of Mount Prospect that the Girl Scouts-Illinois Crossroads Council, Inc. shall provide an Advocacy Program and Special Summer Progrmn for the residents of the Boxwood Area located within the corporate boundaries of the Village of Mount Prospect; and WHEREAS, the program proposed by the Gift Scouts - Illinois Crossroads Council, Inc. and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low and moderate- income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: _SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and the Girl Scouts - Illinois Crossroads Council, Inc., a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: Corcoran, Hoefert, Lohrstorfer, Nocchi, Wilks NAYS: None ABSENT: Skowron PASSED and APPROVED this 1 s t day of June ,1999. c"' ~ Gerald L. Farley Mayor ATTEST: Village Clerk This Agree~e~_t~_~u~ isten~te'red' into this / ~'~ day~'7~,,,~f'~-* of 1999, by and between the Village of Mount P ospec, a ooay public of the State,m mmm~ (hereinafter referred to as the "VILLAGE" and Girl Scouts - Illinois Crossroads Council, Inc., a not-for-profit corporation of the State of Illinois (hereinafter referred to as the "COUNCIL"). SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Deparmaent of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COUNCIL for operation of a special summer program for the children of Boxwood and a Boxwood Advocacy Program as outline in the Scope of Services attached herewith as Exhibit "A". Amount of the Grant The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of $23,500.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the COUNCIL, and only to the extent such amount is received from HUD for such purposes. Conditions of Contract A. Indemnification. The COUNCIL agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of it's officers, agents, employees, servants, attorneys, insurers and successors fi.om any and all claims, demands, causes of actions, expenses injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any o1- cause, matter, act, or omission arising out of the failure of the COLrNCIL, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the COUNCIL's performance under this Agreement. The COUNCIL agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the COUNCIL agrees that the VILLAGE may employ attorneys of it's own selection to appear and defend the elaina or action on behalf of the VILLAGE at the expense of the COUNCIL. The VILLAGE, at it's option, shall have the sole authority for the direction of the defense, and shall be the sole judge of the acceptability of any compromise or settlement of any claims or actions against the VILLAGE. B. Non-discrimination. The COUNCIL, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The COUNCIL agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COUNCIL's internal personnel practices and it's actions in the performance of this Agreement. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions. C. Examination of Records. The COUNCIL will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative; access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. D. Filing of Records. The COUNCIL shall file with the VILLAGE such duplicates of records coveting such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability. of Law. Re_c, ulations and Orders. The VILLAGE shall, upon the request of the COUNCIL, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might othenvise affect the performance of this Agreement, -2- The COUNCIL, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COUNCIL shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COUNCIL shall not file any lawsuit against the VILLAGE or any of it's officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising fi:om the negligent acts of the VILLAGE or any of it's officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG fimds to the COUNCIL on the following basis: 1. The VILLAGE shall allocate the $23,500.00 contract amount for the services stipulated in this Agreement. The COUNCIL shall submit ten monthly invoices to the VILLAGE with a performance report every two-(2) months. The first report is due April 30, 1999 and each report shall include: a. Number of children participating in the program for the reporting period; b. Number of hours of activity for children for the reporting period; c. Summary of activities provided to children for the reporting period; d. Number of trips taken and number of children on each for the reporting period; e. Attendance sign-in sheets fi:om each meeting. 2. A completed Exhibit B shall be submitted with the last monthly invoice along with a summary of actual cost incurred over the entire year of operation of this program. The actual cost should be broken out by: -3- a. Total salaries; b. Cost of transportation; c. Cost of office supplies, program supplies, food and drinks, registration, insurance, admission fees, custodial fees and memberships; d. Miscellaneous. Identify each. 3. The COUNCIL shall also have completed by the parents or guardians of each child an Application Form, using Exhibit C. This form may be part of the child's application for participating in the program. Said application shall indicate to the satisfaction of the Village, each participating child's household annual income as being below or above current HUD Section 8 Limits. Failure to submit a completed application to the Village for each participating child's household will violate the terms of the Agreement and cancel any pending and future payments due the COUNCIL from the VILLAGE. All exhibits, reports, and invoices must be completed and sent to the Village of Mount Prospect no later than January 10, 2000. $I~CTION VII This Agreement shall be valid from January 1, 1999 until December 31, 1999 and may be terminated by either party upon thirty (30) days written notice. All costs associated with noted tasks in Exhibit A shall be billed to the Village and reimbursed upon presentation of all documents required under Section VI. SECTION VIII The COUNCIL shall not assign the Agreement or any part thereof and the COUNCIL shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the COUNCIL shall be deemed of no rome or effect and shall not be binding upon the VILLAGE. -4- Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William $. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COUNCIL Ms. Reta Wilcox Executive Director Girl Scouts-Illinois Crossroads Council, Inc. 650 North Lakeview Parkway Vernon Hills, Illinois 60061 THE VILLAGE~OF MOUNT PROSPECT INC. an Illinois not-for-profit corporation Executive Director  GIRL SCOUTS-ILLINOIS CROSSROADS COUNCIL 650 N. Lakeview Parkway · Vernon Hills, IL 60061-1828 GIRL .~g~O{.ITS 1999 BOXWOOD ADVOCACY PROGRAM ATTACHMENT A PURPOSE: To provide Academic Support, strengthen Interpersonal Relations, and increase skills in dealing with Critical Societal Issues through a safe, structured recreational program of preventative activities for children who are residents of the Boxwood Neighborhood. To increase parent involvement in community activities and to assist families in better utilizing commtmity resources. DURATION: 12 months 1. Boxwood Odyssey: Children (ages 6 -12) meet twice weekly after school from September through early June 2. Boxwood Summer Safari: Children (ages 6 -12) meet three days a week (5 hours a day) for a six week program. Children ages 12 -14 will additionally meet three days a week (for six weeks) for peer leadership training. GOALS: Boxwood Odyssey 1. Provide program activities throughout the year consistent with the organization's theme of "Girl Scouts, Where Girls Grow Strong". Monthly subject areas: -- Nutrition, Wellness -- Self Esteem -- Team Building -- Conflict Resolution -- Decision Making -- Math & Science -- Careers, Goal Setting -- Literacy -- Environment and Animals -- Cultures and Celebrations 2. Provide academic support through homework assistance, newsletter creation, field trips, and recognition for reading. 3.Arrange for guest speakers from the community. 4. Complete two service projects (one for Euclid School and one for the Boxwood Community) planned and carried out in partnership with the children. 5. Provide educational, fun opportunities for children to explore art and theater through programs on music, dance, crafts, and other art projects. Incorporated artistic techniques in "Girl Scouts, Where Gifts Grow Strong" activities. 1999 Boxwood Summer Safari 1. Develop weekly themes with emphasis on math and science, literacy, health and fitness, cultural diversity and self-esteem. 2. Provide weekly guest speakers represent local agencies and businesses. 3. Conduct weekly field trips planned in support of weekly themes. 4. Collaborate with River Trails Park District to arrange weekly swimming opportunities; work with Park District personnel to provide a water safety program. 5. Present teambuilding activities. 6. Vote on a least one activity daily with children and carry out at least one event planned by the Children. 7. Provide a Peer Leadership training program for youth ages 12 - 14 which will better equip them to make appropriate decisions about gain involvement, substance abuse, and conflict resolution and which will enhance their self-esteem as they learn to serve as positive role models for children their own age and younger. Community Relations To support the Boxwood neighborhood, the staff will: 1. Collaborate with at least one other agency to help children explore career options and learn about the process of applying for jobs. The Boxwood Summer Safari program will additionally offer employment opportunities for residents of the Boxwood area. 2. Collaborate with the Park District to ensure that families are aware of opportunities available through the Park District. 3. Invite community organizations, agencies and businesses to make presentations explaining services available to children and their families. 4. Translate Boxwood Odyssey and Boxwood Summer Safari fliers and neWsletters int° Spanish. 5. Invite parents and families to all presentations and encourage parents to serve chaperones for all field trips; promote effective relations among residents and with Boxwood associations and the Mount Prospect community. 6. Identify and address community issues with support from the staff of the Village of Mouut Prospect. EXHIBIT C No. of People in Income Household Limits 1 $33,45O 2 38,250 3 43,000 4 47,800 5 51,600 6 55,400 7 59,250 8 63,100 Name of Program: Participant's Name: (Please Print) To participate in certain federally funded programs, participants must meet certain income qualifications. I certify that my family/residence meets the income criteria listed below. Signature of Head of Household No. ofPeopleinHousehold Ma-imumHouseholdIncome 1 $33,450 2 38,250 3 43,000 4 47,800 5 51,600 6 55,400 7 59,250 8 63,100 Single-Female Head of Household: Yes No