HomeMy WebLinkAbout07/02/2019 Bid Result - Randview Highlands Phase II Streetlight ojec 7/9/2019 BoardDocs®Pro
Agenda Item Details
Meeting Jul 02, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE - 7:00 .
Category 8. VILLAGE
Subject ion to accept bidfor construction of Randview Highlands PhaseI Streetlighting Project in an amount not to exceed
$148f430.00.
Access Public
Tye Action
Preferred to Jul 02, 2019
Absolute Date Jul 02, 2019
Fiscal Impact Yes
Dollar Amount 148,,430.00
Budgeted Yes
Budget rc Capital Improvement Fund
Recommended cin The Villageoar cc the low bid from Utility Dynamics Corporation of Oswego,, IL to provideconstruction services for
the Randview Highlands Phase II StreetLighting roject for a not to exceed , .
Public Content
Information
key component of the Mount Prospectr to is Plan is to improve the Village's residential street light system. The Randview Highlands neighborhoodi
located immediately south of Kensington Road and west of Main Street ( L Route 83). The area includes Prospect HighSchool and FairviewElementary
School. The block between Highland StreetKensington is twice as Ion (1320") as a typical block limiting light in the neighborhood. Street light
improvements this year are r for four streets between Highlandr i ton Road to provideimproved nighttime visibility and safety in the
neighborhood. The project limits include Elmhurst Avenue, Russel Street,, Pine Street,, and WilleStreet. The Village recently completed roject ( )
that included street lights along the four streets west of the current project. A map depictingthe project area is attached.
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The engineering firm Hampton Lenzini and Renwick, Inc. is currently under contract for this project. They provided the engineering design services. Their
contract also includes inspection services during construction. At this time., Village staff is seeking to enter into a construction contract. Work is expected to
begin in August and be completed before the end of the year. Funds for this project have been allocated in the 2019 Village Budget.
Bid Results
The Village opened bids on June 24, 2019. A notice was published on DemandStar via the Village website and Village staff contacted local electrical
contractors. A copy of the bid document is enclosed.
Five (5) contractors viewed the bidding documents with two (2) contractors submitting a bid. The three (3) other contractors indicated their schedules were
currently too busy or unforeseen circumstances prevented the from submitting a bid. Utility Dynamics Corporation of Oswego, IL was the low bidderwith a
bid of $134,937-00. The compiled bid results are noted in Table 1 below:
Table 1 - Bid Results
...............
Bidder Bid
Utility Dynamics Corporation $134f937.00
Thorne Electric,, Inc. $155f4O2.09
Engineer"s Estimate of Cost $149,460.00
The bidders submitted a bid bond in the amount of 10% of their total bid as required by the contract documents. The bids were checked for accuracy. There
were no errors. The bidders submitted all required documents and correctly signed their bid and bid bond.
Discussion
The lowest cost, responsive bid was submitted by Utility Dynamics Corporation of Oswego, Illinois (Utility Dynamics). A copy of the firm's bid submittal is
attached.
A primary business focus of Utility Dynamics is street light installation. Their clients include municipalities and private companies. They have successfully
completed several street lighting projects in the Village of Mount Prospect including the Willow-Cypress and Central Road lighting projects in 2018. They meet
the eligibility requirements of the Illinois Department of Transportation (IDOT) to perform street light work pursuant to the contract documents.
This proposed contract award is for streetlight construction and installation work only. The luminaires and poles have already been procured via separate
material bids awarded by the Village Board earlier this year.
The scope of work will include installation of electrical wiring and equipment, construction of street light pole as, pole erection, and installation of
luminaires.
The luminaires are 3,000 degrees Kelvin color temperature, "cobra" style lamps wired to discharge at approximately 8,300 lumens. This is the lowest out
for this type of street light. To prevent spillover to adjacent residences, front shields will be installed on all lights.
The poles are 15-foot high spun aluminum with mast arms installed at street intersections and 300-foot mid-block intervals.
The attached photograph depicts a typical installation.
It is recommended that a 10% contingency be included in the project award to allow for quantity variances and unanticipated conflicts. For this project., a
% contingency added to the lowest bid would result in a total contract award of $148,430.00. (Base Bid: $134.,937.00 + Contingency: $13,493-00 = Total
Recommended Award: $148,430-00)
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Alternatives
1. Accept the lowest cost, responsive i for construction of the Randview Highlands Phase II StreetLighting rjc .
2. Action discretion ill r .
Staff Recommendation
Staff recommends that the Village Boardaccept the low bid from Utility Dynamics Corporation of Oswego,, IL to provideconstruction services for the
Randview Highlands Phase II StreetLighting roj c for a not to exceedn , 3 .
location - phase II.pdf (432 KB) Randview HighlandsLighting i i i5-31-2019—.pdf (608 KB)
Utility i i i .® (2,,028 KB)
Administrative Content
Executive Content
Motion &Voting
The Village Boardaccept the low bid from Utility Dynamics Corporation of Oswego, IL to provideconstruction services for the Randview Highlands Phase I
Street Lighting roj c for a not to exceed1 ,430.0 .
Motion y Paul Hoefert, second by Michael Zadel.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzisfl Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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