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Home My WebLink About05/07/2019 Bid Result - Engineering Services to Construct Elevator Addition to Emerson Street Parking Garage 5/22/2019 BoardDocs®Pro IL Agenda Item Details Meeting y 07, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE - 7:00 p.m. Category 13. VILLAGE Subject 13.4 Motion to acceptproposal for engineering services to construct an elevator addition the Emerson Street ParkingDeck and conduct feasibility study for Construction of Pedestrian Bridge over Main Streetin an amount not to exceed $131,587.50. Access Public Tye Action Preferred to May 07, 2019 Absolute Date May 07, 2019 Fiscal Impact Yes Dollar Amount 1311587.50 Budgeted Yes Budget rcIncrement Financing Fun Recommended cin Accept the proposal from s n Design Management of Chicago, Illinois to providedesign and construction engineering services for the Emerson Street ParkingDeck Elevator Addition as well as the Desmanr o I to conduct i ili study of the Main Street Pedestrian Bridge in a total amount not to exceed $131,587.50. Public Content Information The 2019 Strategic Plan identifies construction of a passenger elevator addition to the EmersonStreet Parking Deck as a high priority initiative. The purpose of this proposed project is to improve access to parkingfor the Downtown Mount Prospect i District in general, and for a proposed square-foot restaurant nr idistrict bounded by Northwest Highway., Busse Avenue,, and Route (Elmhurst Road/ iStreet) in particular. feasibility y performed in 2016 identified the southwest corner of the deck as the mostviable location for a new elevator. For structural reasons, the elevator will have to be constructed on Village-ownedproperty outside the existing footprint the parking deck. The attachedis the approximate location. To further develop this project, it is necessary to developplans and specifications suitable for public bidding. To this end, staff developedit request for proposals (RFP) to secure requisite engineeringservices. In addition developing i c , the RFP also solicits construction engineering andinspection services necessary o effectively monitor the construction phase of the project. A copy of this RFP is attached. RFP Results Technical and cost proposals were received from Ir Parking Consultantsof Elgin, Illinois and Desman Design Management of Chicago, Illinois. Both of these firms specializein the niche industry of parking deck design https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 1/3 5/22/2019 BoardDocs®Pro construction. Evaluation of the technical proposals is indicated in Table 1 below. Cost proposal analysis is summarized in Table 2. Table 1: Technical Proposal Evaluations Category Max Points Desman Walker Background 20 19 18 Experience 20 19 14 Scope 25 18 15 Schedule 15 13 10 Work Effort 10 8 6 Content 0 9 ITota 1: 100 93 75 Table 2: Cost Proposal Summaries Firm Hours Total Cost Cost Hour Desman 468* $90,875 $194 Walker 496 $91,080 $184 ,Averages: 482 1$90f977 $18 , Does not include sub-contractor hours for MEP or civil engineering. Discussion Although both firms indicated equally skilled staff and ample experience, staff determined that Desman is uniquely qualified for this proposed project due to their roles as designers and construction engineers of the existing Emerson Street Parking Deck. Notably, they have proprietary access to design and as-built drawings,, construction specifications, calculations, beam and column schedules, geotechnical reports, foundation plans, and a comprehensive understanding of the overall garage function. Inadditionf Desman also demonstrated sufficient experience with similar projects including the addition of passenger elevators to the of h/ parking structure in Chicago,, Illinois and the addition of an elevator tower to the it Center garage in St. Louis, Missouri. Furthermore, Desman submitted the lowest cost proposal. Staff is confident the firm has allocated sufficient work effort for this proposed project. Additional Engineerin.g_(Main Street Pedestrian Bridge Feasibility Study). Subsequent to receipt of Desman"s proposals for the elevator addition, staff asked the firm to submit a proposal to provide additional engineering necessary to complete a Phase 1 feasibility study for the construction of a pedestrian bridge connecting the new elevator structure to the west side of Main Street (IL out 83/Elmhurst Road). Although this project is not scheduled or budgeted, recent difficulties securing Illinois Department of Transportation (IDOT) approval to construct at-grade pedestrian crossing improvements at the in Street and Busse Avenue intersection suggest that the present is an opportune time to examine the viability of an elevated crossing. Furthermore, due diligence work for the pedestrian bridge could suggest prudent accommodations that could be cost- effectively incorporated into the design of the parking deck elevator tower. The scope of proposed work includes examination of existing site conditions,, identifying utility requirements, clarifying Illinois Department of Transportation requirements, assessing structural elements, determining site constraints,, establishing cost estimates, and developing concept plans. Desman complied submitting proposals to provide requisite work in conjunction with Cage Civil Engineering of Downers Grove, Illinois. Copies of the Desman/Cage proposals are attached. The firms propose a reasonable work effort (140 hours - not including MEP or civil engineering sub-consultant work) for a fee of $31,,625. It is the opinion of staff that the Desman and Cage joint venture is uniquely well qualified to examine the feasibility of constructing a pedestrian bridge over Main Street connecting the proposed new parking deck elevator tower to a landing structure on the west side of Main Street. As previously noted, Desman has proprietary familiarity with the existing parking structure. Cage augments the team with it experience as civil engineers for the ""20 West" ixed- v l currently under construction in the "Small Triangle,"'area on the west side of Main Street. Staff recommends that the project award include a 10% contingency attached to the elevator addition work to account for it conditions and construction variances beyond the engineers' control. In this instance, staff recommends a $9,,087.50 contingency (10% of $90,,875 fee for elevator addition work). The total recommended https://www.boarddocs.com/iI/vomp/Board.nsf/Private?open&login# 2/3 5/22/2019 BoardDocs®Pro project award includes the fees for elevator addition work, the pedestrian bridge feasibility study, and the suggested contingency. Table 3 below summarizes this recommendation: Table 3: Award Recommendation Summary --7Award Work Task Elevator Addition Phase 2 and Phase 3 Engineering $90,875.00 % Construction Contingency for Elevator Addition 11$9f 087.50 Main Street Pedestrian Bridge Feasibility to $31f625.00 ITotall Recommended Award: 1$1311587.5 Alternatives 1. Accept proposals from Desman Design Management fors cii ineering services related to design of the Emerson Street Parking Deck Elevator Addition and the Main Street Pedestrian Bridge Feasibility Study. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the proposal from Desman Design Management of Chicago, Illinois to provide design and construction engineering services for the Emerson Street Parking Deck Elevator Addition as well as the Desman proposal to conduct a feasibility study of the Main Street Pedestrian Bridge in a total amount not to exceed $131,587.50. DESMAN—CostProposal—MtProspectElevatorAddition-4-8.19.pdf (424 KB) DESMAN—TechnicalProposal_MtProspectElevatorAddition-4.8.19.pdf (3"981 KB) Location Map.pdf (583 KB) MOUNT PROSPECT PARKING DECK ELEVATOR ADDITION — PHASE 2 AND PHASE 3 RFP.pdf (86 KB) DESMAN—COST-Proposal—PhaselEng—MainStPedestrainBridge—VOMP-4.15.19.pdf (1f424 KB) DESMAN—TECHNICAL-Proposal—PhaselEng—MainStPedestrainBridge—VOMP-4.15.19.pdf (6,591 KB) Administrative Content Executive Content Motion &Voting Accept the proposal from Desman Design Management of Chicago, Illinois to provide design and construction engineering services for the Emerson Street Parking Deck Elevator Addition as well as the Desman proposal to conduct a feasibility study of the Main Street Pedestrian Bridge in a total amount not to exceed $131,587.50. Motion by Richard Rogers, second by Michael Zadel. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Sacolli, Michael Zadel https://www.boarddocs.com/iI/vomp/Board.nsf/Private?open&login# 3/3