HomeMy WebLinkAbout05/07/2019 Bid Result - Algonquin Road Shared Use Path Design and Engineering Services 5/22/2019 BoardDocs®Pro
IL
Agenda Item Details
Meeting y 07, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE - 7:00 p.m.
Category 1 . VILLAGE
Subject 13.3 Motion to acceptproposal for Algonquin Road SharedDesign n
Construction Engineering Servicesin an amountnot to exceed $138,016.77.
Access Public
Tye Action
Preferred to May 07, 201
Absolute Date May 07, 2019
Fiscal Impact Yes
Dollar Amount 138,r016.77
Budgeted Yes
Budget orc Capital Improvement Fund
Recommended Action Accept the proposal from hris her Burke Engineeringprovide design and construction
engineering services for the Algonquin Road Shareds roject for a not to exceed
f $138,016.77.
Public Content
Information
key component of the Village"s Strategic Plan is to create a complete estrian infrastructure network that
promotes multi-modal transportation options. This project looks to enhancesafety for pedestrians on Algonquin Road
which is under the jurisdiction the Illinois Department of Transportation (IDOT). Algonquin Road currently has
sidewalk Ion the est and west ends of the roadway in the Village. The middle section was recently annexed into
the Village andnot have sidewalk. The primary goal is to complete the pedestrian system on both sides of the
roadway.
There is support for this project in both the Village's Bicycle Plan and ComprehensivePlan. Algonquin Road
bicycle level of service " noted in the 2012Village Bicycle Plan due to large gaps in the sidewalk network; this project
will greatly increase the level of service for both bicyclists and pedestrians. The plan highlightsAlgonquin Road as a "Phase
III" regional r - a classification given to those that ( t that time) needed multiplemunicipal cooperation. This
project is much more feasible now that this area has been annexed into the Village. Algonquin Road was also highlighted i
the 2017 ComprehensiveI s an ideal bike route based upon community feedback its connectivity to the existing
bike path along the ComEd easement., PACE bus routes, and amenities such as the Community Connection Center. The
project area is denotedthe attached map.
The project scope is describedbelow:
1. Evaluate the preferredi roadway to install an ' wide shared s along Algonquin Road from
Briarwood Drive to Elmhurst (IL Route 83).
2. Design construct an 8" wide shared use path on onei ' wide sidewalkthe other side where
pedestrian facilities currently do not exist.
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3. Develop a cost estimate for future budgeting purposes to replace the existing 5"wide sidewalk on one side with an 8"
wide shared use path so that the entire limits of Algonquin Road within Mount Prospect has a shared use path on
one side of the roadway.
Staff is seeking at this time to enter into a contract with a consulting firm for design and construction engineering to
facilitate construction of the shared use path and sidewalk. All work will require review and approval from IDOT.
Request for Pro -osalls ( I
As permitted by the Qualification Based Selection process, the Village solicited Technical and Cost Proposals from six
(6) engineering consulting firms to provide design and construction engineering services for the project. A copy of the
RFP is attached. Five (5) firms responded sending in Technical and Cost Proposals while one (1) firm declined due to
current workload commitments. Each firm was asked to submit as part of their proposal the following information:
1. Resumes of key personnel and related experience on similar type projects
2. Summary of the firm"s approach to the project
3. Project schedule
4. Staff hour estimate and cost proposal for major phases of work
Tasks that are identified to be performed include:
Design Engineering
• Perform it and topographic survey
• Prepare construction plans, specifications, and cost estimates
• Comply with IDOT and ADA design requirements
Coordinate with Pace to enhance bus stops
• Present at Transportation Safety Commission Meeting
• Provide bidding assistance
Construction Engineering
• Provide construction layout
• Provide construction inspection and supervision
• Attend construction meetings
• Prepare pay estimates, punch-list, and as-built drawings
RFP Results
The proposals were reviewed on the basis of their understanding of our goals and their approach to the design
process. They were rated (with a maximum score of 100 points) according to theses ecific categories: background of
firm, capacity to perform work, understanding of the project, related experience, project schedule, and work effort.
Table 1 below summarizes this analysis; Table 2 details the cost proposals:
Table 1: Technical Proposals
Max Points Christopher Primera HLR Baxter &
Category Burke Engineers Inc Woodman V3 Companies
Engineering
Background 20 19 19 19 19 19
Experience 20 20 19 18 18 18
Scope 25 24 24 23 22 21
Schedule 15 15 15 15 15 15
Work Effort 10 10 9 8 8 8
Content 10 10 10 8 8 8
Total 100 98 96 91 90 89
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Table 2: Cost Proposals
Firm Hours Total Cost Cost / Hour*
Christopher Burke Engineering 1236 $138rO16.77 $104
Primera Engineers 1634 $167f176.00 $101
HLR, Inc. 1593 $198f 165.00 $120
Baxter &Woodman 1683 $223f817.00 $127
V3 Companies 1574 $198f520.00 $125
* excludes direct costs
Discussion
Christopher Burke Engineering has put together a very strong project team with experience in the design of numerous
municipal transportation projects. They are currently working on the Phase I Engineering Study to bring
improvements to the Rand Road, Central Road and Mount Prospect Road intersection. This project has required
extensive coordination with IDOT. Christopher Burke Engineering has a very experienced professional engineering
staff with a thorough understanding of the project coordination,, communication and documentation needs to
successfully accomplish the project within the proposed schedule. It is Staff"s opinion that Christopher Burke
Engineering will provide the best product at an appropriate number of hours dedicated to design and construction
engineering. Copies of their proposals are attached.
Alternatives
1. Accept proposal for Algonquin Road Shared Use Path Design and Construction Engineering submitted by
Christopher B. Burke Engineering, LTD. of Rosemont, Illinois.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the proposal from Christopher Burke Engineering to provide design
and construction engineering services for the Algonquin Road Shared Use Project for a not to exceed amount of
$138,rO16.77.
CBBEL proposal.pdf (17,704 KB) location map-pdf (2.,755 KB) RFP.pdf (579 KB)
Administrative Content
Executive Content
Motion &Voting
Accept the proposal from Christopher Burke Engineering to provide design and construction engineering services for
the Algonquin Road Shared Use Project for a not to exceed amount of $138,016.77.
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Motion by Michael Zadel, second by Colleen Saccotelli.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers,, Colleen Saccotelli, Michael Zadel
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