HomeMy WebLinkAbout04/16/2019 Bid Result Catch Basin/Inlet/Storm Sewer Pipe Repair5/1/2019 BoardDocs® Pro
Agenda Item Details
Meeting Apr 16, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 8. VILLAGE MANAGER'S REPORT
Subject 8.1 Motion to accept bid results for catch basin / inlet / storm sewer pipe repair in an
amount not to exceed $128,760.
Access Public
Type Action
Preferred Date Apr 16, 2019
Absolute Date Apr 16, 2019
Fiscal Impact Yes
Dollar Amount 128,760.00
Budgeted Yes
Budget Source General Fund and Flood Control Construction Fund
Recommended Action Award a two (2) year contract with two (2) optional one (1) year extensions for catch
basin/inlet/storm sewer pipe repair to the lowest responsible bidder, Maxx Contractors
Corp.in an amount not to exceed $128,760 in 2019. Expenditures in subsequent years
(2020) will be limited to funds appropriated for this purpose in future budgets.
Public Content
Information
The past several years, the Public Works Department has let a contract to repair storm sewer catch basins and inlets.
Many of the Villages storm sewer related structures are constructed of brick and basin block and, with time, the
mortar, brick or block deteriorate requiring patching, reconstructing, or total replacement. The repairs are typically
performed with concrete adjustment rings or precast cones to minimize future deterioration of the mortar joints. This
work is generally completed by late August/September insuring that all structures are in good repair for the fall rainy
season and to minimize any possible winter failures. The requested funds are for the necessary labor, materials, and
equipment for catch basin / inlet / storm sewer pipe repair. The contractor shall repair, replace or install manholes,
catch basins, inlets, and storm sewer pipes by November 1st of each year.
The scope of work for this bid has expanded from previous iterations. The scope of previous versions of this contract
only include repair work for storm sewer structures (catch basins and inlets). Staff decided to include spot repairs of
storm sewer main that are typically less than ten (10) feet in length. These smaller repairs are similar in scope to
storm structure repairs and a contractor equipped to make structure repairs is similarly situated to make spot repairs.
In exploring different opportunities to accomplish this task, staff looked to utilize the Municipal Partnering Initiative
(MPI). MPI currently does not have an active contract for catch basin and inlet repair.
As such, staff elected to seek competitive bids via an in-house letting.
The bid award is for a two (2) year (2019 and 2020) contract. The bid also includes an option for two (2) one (1)
year extensions (2021 and 2022) if both parties agree.
Bid Results
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A Notice to Bidders was posted on Demandstar on March 21, 2019. Bid prices were based on estimated quantities of
structures per year to be adjusted, reconstructed or replaced. Invitational bids were mailed to four (4) companies.
On April 1, 2019, the bids were publicly opened and read as required by Village Code. The following two (2) firms
submitted bids:
Bidder2019 2020 otaI
Maxx
...Contractors.......Corp.
...........Des
....P.la.in.e.S.......I.L..............1.2.8, 7.60..0.0...........3.7....9.2.0..0.0.........2.6.6....680...0.0..
R.A. Man c.i.n.i.......I.n.c......Lake.moo.r.....I.L.....................................................3.0.7....6 00...0.0.........3.3.5....8.00...0.0.........64.3., 4.00...0.0..
Seven (7) firms held the bid, but only two (2) firms submitted a bid. This is an atypical response with the Village
usually receiving more than three (3) bids. Staff contacted the five (5) firms that did not submit to ascertain their
decision not to submit. All five (5) firms responded that their present workload would not allow time meet the
requirements of the bid. All five (5) firms responded that there was nothing in the specifications that prevented a bid
submittal. Staff does not believe reletting the bid would result in greater response.
All bids were reviewed to ensure that all submittals had required signatures, and bid security. The lowest -cost
responsible bidder is Maxx Contractors, Corp. of Des Plaines, IL. Maxx Contractors submitted all required documents,
bid security and properly signed submittals.
The total bid price submitted for 2019 is $128,760, which includes $25,200 for storm sewer spot repairs. The
$25,200 for storm sewer spot repairs is a scope of work that did not exist in previous catch basin and inlet repair
contracts. Excluding the storm sewer spot repair component the scope of work matches previous contracts. The
prices submitted for this work is $103,560 in 2019, which represents a nominal 10.7% increase over the 2017 bid.
Maxx Contractors has successfully performed work for the Village in the past with positive results. Maxx Contractors
previously held the catch basin/inlet repair contract from 2014-2016 and met all expectations. Staff contacted all
provided references and all references returned favorable opinions.
The total award in 2019 would be $128,760.
Expenditures in subsequent years of the contract will be limited to amounts appropriated for this purpose in future
budgets.
Alternatives
1. Accept the lowest cost bid for 2019 Catch Basin/Inlet/Storm Sewer Repair.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends accepting the results of the bid for Catch Basin Inlet/Storm Sewer Pipe Repair and award a two (2)
year contract with two (2) annual extensions to Maxx Contractors, Corp. of Des Plaines, Illinois in an amount not to
exceed $128,760 in 2019. Sufficient funds exist in the current 2019 budget for this project. Expenditures in
subsequent years will be at the contact rates, but limited to funds appropriated in the budget.
Maxx Contractors Catch Basin Inlet Bid.pdf (1,176 KB)
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Administrative Content
Executive Content
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Motion & Voting
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Award a two (2) year contract with two (2) optional one (1) year extensions for catch basin/inlet/storm sewer pipe
repair to the lowest responsible bidder, Maxx Contractors Corp.in an amount not to exceed $128,760 in 2019.
Expenditures in subsequent years (2020) will be limited to funds appropriated for this purpose in future budgets.
Motion by Michael Zadel, second by Richard Rogers.
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