HomeMy WebLinkAbout04/16/2019 Bid Result - Fire Hydrant Painting5/1/2019 BoardDocs® Pro
Agenda Item Details
Meeting Apr 16, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 5. CONSENT AGENDA
Subject 5.4 Motion to accept Municipal Partnering Initiative Joint Bid results for Fire Hydrant
Painting in an amount not to exceed $40,800.
Access Public
Type Action (Consent)
Preferred Date Apr 16, 2019
Absolute Date Apr 16, 2019
Fiscal Impact Yes
Dollar Amount 40,800.00
Budgeted Yes
Budget Source Water and Sewer Enterprise Fund
Recommended Action Accept the Municipal Partnering Initiative joint bid result for a three (3) - year fire hydrant
painting contract awarded to Alpha Paintworks, Inc. of Chicago, Illinois in an amount not to
exceed $40,800 in 2019. Expenditures in subsequent years (2020 and 2021) will be limited
to funds appropriated for this purpose in future budgets.
Public Content
Information
Funds are available in the 2019 budget to continue rehabilitating Village -owned fire hydrants. The Village owns and
maintains 2,442 fire hydrants throughout its water distribution system. In 2018, staff successfully painted 400 Village
owned fire hydrants utilizing contractual labor as well as Public Works staff. The scope of work included in the
proposed project entails sandblasting each hydrant to remove layers of accumulated paint, priming, and recoating the
hydrants.
In 2019, staff determined that joining the Municipal Partnering Initiative (MPI) three-year hydrant -painting contract
was the most cost-effective means to rehabilitate these hydrants. This year, the MPI project consists of 2,951
hydrants from 11 communities. The Village of Wheeling facilitated the joint request for bids on behalf of participating
communities including the Villages of Mount Prospect, Glencoe, Glenview, Niles, Northbrook, Wilmette, and Winnetka,
as well as the cities of Lake Forest, Rolling Meadows and Highland Park.
Participation in a Municipal Partnering Initiative joint bid satisfies the public bidding requirements stipulated in the
Village's purchasing policy.
Bid Results
The bid documents were posted on the Village of Wheeling's QuestCDN website and were available for all contractors.
The work was also publicly advertised in newspapers.
On March 29, 2019, The Village of Wheeling held a mandatory pre-bid meeting in their Village Hall boardroom. Five
(5) contractors and four (4) representatives from participating communities attended. On April 5, 2019, the bids were
publicly opened and read as required by Village Code. The following three (3) firms submitted bids:
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Contractors
Alpha Paintworks
Muscat Painting
Go Painters Inc
Unit
Price
Extension
Unit
Price
Extension
Unit Extension
Price
Blasting & Painting Year 1
$87.00
$34,800
$99.00
$39,600
$0.00
Blasting & Painting Year 2
$89.00
$35,600
$101.80
$40,720
$0.00
Blasting & Painting Year 3
$91.00
1 $36,400
$104.65
$41,860
$0.00
Cap Painting Year 1
$15.00
$6,000
$20.00
$8,000
$0.00
Cap Painting Year 2
$15.50
$6,200
$20.56
$8,224
$0.00
Cap Painting Year 3
$16.00
$6,400
$21.14
$8,456
$0.00
Year 1 Total
$40,800
$47,600
$0.00
Discussion
All bids were reviewed to ensure that all submittals had required signatures, bid security, and an acknowledgement
that the addendum was considered. Go Painters did not supply a bid deposit as required per bid specs. Therefore, the
Village of Wheeling, the managing agency for this joint contract, rejected their proposal.
The lowest -cost responsible bidder is Alpha Paintworks Inc. of Chicago, Illinois. Alpha Paintworks submitted all
required documents, bid security and properly signed submittals.
The firm has not previously worked for the Village. However, staff contacted their references and all reported positive
experiences with the firm. Some of their past work included a five (5) year contract with the Village of Glenview for
hydrant painting, a multi-year contract with the City of Highland Park for hydrant painting, and another multi-year
contract with the Village of Skokie for hydrant painting.
The proposed scope of work includes sandblasting, priming, and painting 400 hydrants each year at a cost of
$87/hydrant (400 hydrants x $87/hydrant = $34,800) as well as recoating the hydrant port caps with an offsetting
color to indicate water main size at a cost of $15/cap set (400 cap sets x $15/cap set = $6,000). The total award in
2019 would be $40,800 ($34,800 + $6,000 = $40,800).
Expenditures in subsequent years of the contract (2020 and 2021) will be limited to amounts appropriated for this
purpose in future budgets.
A complete tabulation of the Municipal Partnering Initiative joint bid results, including the prices and cost extensions
for all participating municipalities is enclosed for reference.
Alternatives
1. Accept Municipal Partnering Initiative joint bid award to Alpha Paintworks for a three (3) -year hydrant painting
contract.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the Municipal Partnering Initiative (MPI) joint bid awarded to Alpha
Paintworks of Chicago, Illinois for a three (3) - year hydrant painting contract in an amount not to exceed $40,800 in
2019. Expenditures in subsequent years will be limited to amounts authorized for this purpose in subsequent
budgets.
Administrative Content
Executive Content
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All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
Approval of the monthly financial report for March 31, 2019.
Motion by Colleen Saccotelli, second by Paul Hoefert.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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