HomeMy WebLinkAbout04/16/2019 Bid Result - Birch Manor Fire Alarm Project5/1/2019 BoardDocs® Pro
Agenda Item Details
Meeting Apr 16, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 5. CONSENT AGENDA
Subject 5.3 Motion to accept Top to Bottom Installations proposal for the CDBG 2018 Birch Manor
Fire Alarm Project in an amount not exceed $55,000.
Access Public
Type Action (Consent)
Preferred Date Apr 16, 2019
Absolute Date Apr 16, 2019
Fiscal Impact Yes
Dollar Amount 55,000.00
Budgeted Yes
Budget Source Communty Development Block Grant
Recommended Action Accept the lowest cost, responsive proposal form Top to Bottom Installations for the 2018
CDBG Birch Manor Fire Alarm System Contract in an amount not to exceed $55,000.
Public Content
Information
Background
The Birch Manor Condominiums were annexed into Mount Prospect in April 2017 (Ord. 6315). The Fire Department
has been working with the Birch Manor Condominium Association since early 2017. As a result, the Fire Department
identified fire alarm deficiencies that would need to be addressed for all eight buildings. The attached agreement
between the Village of Mount Prospect (Fire Department) and Birch Manor Condominium Association incorporates the
Community Development Block Grant (CDBG) grant funding for four buildings fire alarm system installations.
In 2017, the Village of Mount Prospect approved $56,000 through CDBG funding to address two of the building's fire
alarm system installaions. The CDBG funding was again approved in 2018 for the fire alarm system installations for
two additional buildings. The remaining four upgrades would be the responsibility of the condominium association
(agreed completion date of 2021). The below proposal is the final phase of fire alarm installation under CDBG funding.
Birch Manor Condominium Association contacted four fire alarm contractors who had completed previous multifamily
fire alarm upgrades to obtain proposals. Three fire alarm contractors submitted preliminary fire alarm proposals in
2017 and final proposals in 2018. Contractors provided updated proposals in March of 2019 to incorporate HUD
requirements for prevailing wages and updated proposals for the second phase (2018-2019) fire alarm systems for
two additional buildings. The proposals are listed below.
Proposals 2018/2019 Total for Two
Proposals Buildings
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La Marco Systems Inc., Northbrook, IL
Top to Bottom Installations, Gilbert, IL
Total Fire and Safety, Woodridge, IL
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2018/2019 Total for Two
Proposals Buildings
$39,602 $79,204
$27,500 $55,000
$45,300 $90,600
All proposals do not include the installation of radio monitoring for the fire alarm system. This cost would need to be
absorbed by the Condominium Association.
The Fire Department has reviewed each proposal for the second phase (2018-2019) fire alarm system installations.
The Fire Department would recommend the lowest cost proposal, Top to Bottom Installations, for the building fire
alarm installation. The Fire Department contacted Top to Bottom Installations to ensure that they could comply with
the prevailing wages of the David Bacon Act. The contractor indicated that they would comply with the prevailing
wages act (Federal and State). The rate has also been established in the proposed contract. Top to Bottom
Installations has completed 2017-2018 fire alarm system installations and their work has been acceptable. Time is of
the essence for this project as it must be completed by July 15, 2019 to meet CDBG funding requirements.
Alternatives
1. Accept lowest cost proposal for the installation of fire alarm systems for two buildings for the second phase 2018-
2019.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest cost, responsive proposal from Top to Bottom Installations
to complete the second phase (2018-2019) for the 2018 CDBG Birch Manor Fire Alarm System Project in an amount
not to exceed $55,000.
La Marco Systems.pdf (44 KB) Top to Bottom Installations. pdf (367 KB)
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
Approval of the monthly financial report for March 31, 2019.
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Motion by Colleen Saccotelli, second by Paul Hoefert.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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