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HomeMy WebLinkAbout2.1 Minutes from the March 19, 2019 Regular Meeting of the Village Board 4/10/2019 BoardDocs®Pro v „u*r' s'z Agenda Item Details Meeting Apr 03, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. - REVISED Category 2. APPROVAL OF MINUTES Subject 2.1 Minutes from the Regular Meeting of the Village Board - March 19, 2019 Access Public Type Action, Minutes Minutes View Minutes for Mar 19, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOAR Public Content Administrative Content Executive Content Motion &Voting (not specified) Motion by Paul Hoefert, second by Richard Rogers. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/1 4/10/2019 BoardDocs®Pro REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 P.M. (Tuesday, March 1 , 2019) Generated by Karen Agoranos on Wednesday, March 20, 2019 1. CALL TO ORDER Meeting called to order at 7:04 PM 1.1 ROLL CALL Members present: Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE - Posting of Colors by the Mount Prospect Police Department Honor Guard with the Pledge of Allegiance led by the Lincoln School Lions Wrestling Team 1.3 INVOCATION - Trustee Saccotelli provided the Invocation. 2. APPROVAL OF MINUTES 2.1 Amended minutes of the Regular Meeting of the Village Board - March 5, 2019 Motion by Paul Hoefert, second by Michael Zadel. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 3. MAYOR'S REPORT 3.1 PROCLAMATION: Recognizing the Outstanding Accomplishments of the 2018-2019 Lincoln Lions Wrestling Team Mayor Juracek read and presented the proclamation acknowledging the outstanding accomplishments of the Lincoln Middle School Wrestling team. Members of the Lincoln Lions Wrestling Team accepted the proclamation. 3.2 PROCLAMATION: National Service Recognition Day - April 2, 2019 Mayor Juracek read and presented the proclamation which recognizes volunteers who commit their time and energy to strengthen communities. 3.3 PROCLAMATION: National Vietnam Veterans Day - March 29, 2019 Mayor Juracek read and presented proclamation honoring the veterans of the Vietnam War. Veterans from VFW Post 1337 and American Legion Post 525 were in attendance. Les Durov, Commander of VFW Post 1337 accepted the proclamation on behalf all veterans. 3.4 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This Ordinance will increase the number of Class F-3-V license by one (1) GTNL GROUP LLC d/b/a EMERSON'S ALE HOUSE and decrease the number of Class F-3 Liquor Licenses by one (1) GTNL GROUP LLC d/b/a EMERSON'S ALE HOUSE located at 113 S. Emerson Mount Prospect. Mr. George Tselos from Emerson's Ale House stated he has enjoyed a successful business in downtown Mount Prospect for the past four years and is excited for the future. Mr. Tselos stated his has met all state and local ordinances regarding video gaming and is in full compliance. Motion by Paul Hoefert, second by Michael Zadel to waive the rule requiring two readings of an ordinance. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Paul Hoefert, second by Michael Zadel to adopt the ordinance. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/6 4/10/2019 BoardDocs®Pro Final Resolution: Motion Carries Ordinance No. 6441 3.5 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This Ordinance will increase the number of Class F-3 licenses by one (1) TVAGAL LLC D/B/A MINTA RESTAURANT AND SOCIAL LOUNGE located at 125 RANDHURST VILLAGE DRIVE The owners of Minta, Mr. Aeron Lancero and Mr. Andrian Gaina briefly discussed their business plan to open an Eastern European restaurant and social lounge in the former E &O restaurant at Randhurst Village. Mr. Lancero stated the cuisine will be similar to E &O. Mr. Lancero stated they plan to open by the end of March or early April 2019. Motion by Michael Zadel, second by Richard Rogers to waive the rule requiring two readings of an ordinance Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Michael Zadel, second by Paul Hoefert to adopt the ordinance Yea: William Grassi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6442 . COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Louis Goodman 310 N. School St. Mr. Goodman welcomed the Mayor back. 5. CONSENT AGENDA 5.1 List of Bills - February 27 - March 12, 2019 Motion to approve the Consent Agenda as presented. 5.2 Motion to accept bid results for debris hauling and aggregate material delivery in an amount not to exceed $161,300. Resolution: Award a two (2) year contract with two (2) annual extensions for debris hauling and aggregate material delivery to the lowest responsible bidder, G & L Contractors, Inc. in an amount not to exceed $161,300 in 2019 Expenditures in subsequent years will be at the contract rates, but limited to funds appropriated in the budget. 5.3 Motion to accept bid for parkway restoration in an amount not to exceed $56,200. Resolution: Accept the lowest cost, responsive bid for the 2019 and 2020 parkway restoration contract in an amount not to exceed $56,200 in 2019. Expenditures in 2020 will be limited to the amount authorized for this purpose in the annual budget. Staff also recommends that the Village Board authorize a one (1) year contract extension (2021) if performance is satisfactory and the contractor agrees to hold pricing. 5.4 A RESOLUTION AUTHORIZING THE EXPENDITURE OF MOTOR FUEL TAX FUNDS FOR RANDVIEW HIGHLANDS STREETLIGHT IMPROVEMENTS PROJECT PHASE 1 ENGINEERING SERVICES. A resolution authorizing the expenditure of MFT funds for Randview Highlands Streetlight Improvements Project Phase 1 design and construction engineering services in an amount not to exceed $35,051. Resolution No. 10-19 5.5 A RESOLUTION AUTHORIZING THE EXPENDITURE OF MOTOR FUEL TAX FUNDS FOR MAINTENANCE (RESURFACING) OF VILLAGE STREETS UNDER THE ILLINOIS HIGHWAY CODE. A resolution authorizing the expenditure of Motor Fuel Tax (MFT) funds in the amount of $850,000 for the maintenance (resurfacing) of Village streets under the Illinois Highway Code. Resolution No. 11-19 https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/6 4/10/2019 BoardDocs®Pro 5.6 Motion to accept proposal from Rubino Engineering for 2019 Material Testing Services in an amount not to exceed $38,561. Accept the proposal from Rubino Engineering, Inc. of Elgin, Illinois for 2019 Materials Testing Services in an amount not to exceed $38,561 5.7 A RESOLUTION REPEALING RESOLUTION NO. 49-03, -A RESOLUTION TO INCLUDE COMPENSATION DIRECTED TO A RETIREMENT HEALTH SAVINGS PLAN AS ILLINOIS MUNICPAL RETIREMENT FUND EARNINGS" Resolution No. 12-19 5.8 Motion to accept proposal for Randview Highlands Streetlight Improvements Project Phase 2 Design and Construction Engineering Services in an amount not to exceed $36,335. Accept the proposal from Hampton, Lenzini and Renwick, Inc. (HLR) to provide design and construction engineering services for the Randview Highlands Street Lighting Project Phase II for a not to exceed amount of $36,335. 5.9 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2108 AND ENDING DECEMBER 31, 2018 Ordinance No. 6443 Motion to approve the Consent Agenda as presented. Motion by Paul Hoefert, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries . OLD BUSINESS None 7. NEW BUSINESS 7.1 PZ-02-19 / 1501 Feehanville Drive, 430 Lakeview Court / Grayhawk 4, LLC / 1st reading of an ORDINANCE GRANTING AN AMENDMENT TO A CONDITIONAL USE TO ALLOW FOR A SPORTS/RECREATIONAL FIELD Mayor Juracek congratulated the active resident group who presented a set of requests/enhancements that ultimately improved the project. Director of Community Development Bill Cooney presented the petitioner's proposal to redevelop the vacant land on 430 Lakeview Court into a recreational sports field. The petitioner, Nick Papanicholas, Jr., was present and answered questions from the Board and concerned residents. Mr. Cooney stated the sports field will be managed and programed in conjunction with the Mount Prospect Ice Arena. Mr. Cooney added the field will be made up of artificial turf which includes a baseball field with a twenty-foot protective netting surrounding the perimeter. The field will be used by ice hockey clubs and organizations for "dry-land" physical training exercises. Plans include the installation of lights in the future. Mr. Cooney stated there is ample parking for this new facility. Mr. Cooney_provided the following in response to questions from the Village Board: Petitioner will provide additional screening Petitioner will install signs reminding patrons to be respectful of neighbors • Scrimmages, not games, will be held at this outdoor facility; there will be no spectator seating Lighting will comply with Village Code Speed bumps will likely will not be installed due to the difficulty in maintaining them and the noise generated when vehicles drive over the bumps Police Department has received two (2) complaint phone calls in two years Mr. Cooney relayed the concerns of neighbors who felt management was not responsive to their complaints regarding noise and littering from the existing Ice Arena. Mr. Papanicholas addressed these concerns regarding the Ice Arena staff and stated he will not tolerate poor management and will address these concerns internally. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 3/6 4/10/2019 BoardDocs®Pro Mr. Cooney stated the Planning and Zoning Commission voted in favor of the conditional use amendment on February 28, 2019 by a vote of 7-0. Mr. Papanicholas provided additional information. Mr. Papanichoals stated he is amenable to all conditions and is committed to working with his neighbors, adding his company has called Kensington Business Center home for fifteen (15) years. Mr. Papanicholas provided additional information: • 6 ft. or 7 ft. Arborvitaes will be planted to provide additional screening Ice facility is for the benefit of the entire community - it is a private investment that is publicly utilized Landscapes will be kept tidy and signage will be added to remind patrons to be courteous to surrounding neighbors Field will be locked when not in use . This is a practice field, not a sanctioned field - no spectator seating will be provided Lighting will adhere to all Village lighting requirements • Speed bumps are problematic; prefer other means to reduce speed Mr. Papanicholas provided the following in response to questions from the Village Board: . Additional stop and instructional signs will be installed to address the concerns regarding speed • Community demand for this type of facility Busses used to transport teams will not be allowed to park idle; they will be instructed to park elsewhere Board Comments: . Appreciates petitioners' willingness to work with the residents . Arborvitae will provide a sound barrier • Questioned if the police will make regular patrols to this area as the field will be difficult to see over the berms. Police Chief Koziol responded, stating it will be an area that will be patrolled regularly Public Comment Lynn Resident . Thanked Mr. Papanichoals and Village staff for working with resides to address and resolve concerns • Concerned with the current Ice Arena hours of operation and proposed athletic field hours of operation. Mr. Papanicholas stated the fields will be utilized until sundown so times will fluctuate throughout the year. There are no immediate plans for lights but the proposed closing time, with lights, is 10:00 P.M. Mr. Papanicholas stated adult hockey leagues go late into the evening and is an amenity they provide to parents who also enjoy the sport. Resident Concerned that her home is in proximity of the field and the lights and sounds will be intrusive. Mr. Papanicholas reiterated lighting is a few years away and is an expensive investment; they will make certain this is a right fit before they install any lighting. This will also allow time for the arborvitaes to grow taller and fuller. Frances 1500 block of Lowden Lane Expressed three major concerns -flooding, hours of operation/noise and impact to property values. Mr. Cooney stated no data has been presented to imply a negative impact on property values. Activities will not be spectator events; noise will be minimal. George Niezyniecki 1410 E. Lowden Lane Concerned with noise https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 4/6 4/10/2019 BoardDocs®Pro Ms. Rieker 1414 E. Lowden Lane Concerned with noise Residents were reminded that noise will be monitored by the Ice Arena management; Mr. Papanicholas stated he will ensure management enforces restrictions. Motion by Michael Zadel, second by Richard Rogers to waive the rule requiring two readings of an ordinance Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion by Michael Zadel, second by Colleen Saccotelli to approve an amendment to a Conditional Use to allow for a Sports/Recreational Field Yea: William Grassi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Ordinance No. 6444 S. VILLAGE MANAGER'S REPORT 8.1 Motion to accept bid results for concrete flatwork in an amount not to exceed $160,000. Director of Public Works Sean Dorsey the proposed contract provides concrete flatwork services following emergency repairs of underground utilities including water main and sewer repairs. Mr. Dorsey stated the Municipal Partnering Initiative joint bid for concrete flatwork is the most cost effective means to obtain these services. The contract included in the bid is for a three-year agreement with an option to extend the contract for an additional two years. Four bids were received. Schroeder & Schroeeer submitted the lowest cost bid. Schroeder & Schroeder has performed work in the village in the past and staff found their work to be satisfactory. Motion by Paul Hoefert, second by Michael Zadel to accept the bid results for concrete flatwork in an amount not to exceed $160,000. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries 8.2 Motion to accept proposal from Tradebe Environmental Services, LLC, for Household Hazardous Waste Collection Events in an amount not to exceed $100,000. Director of Public Works Sean Dorsey provided background information, bid results and staff recommendation. Mr. Dorsey stated the success of last year's event prompted interest to host another event in 2019. Over 1,000 Mount Prospect residents participated in last year's event. Due to the popularity and comments from last year's participants, staff is proposing to host smaller events two or three times a year. In addition, staff is proposing to initiate an online registration system that would eliminate long lines and allow for better planning. Mr. Dorsey stated the proposals included two or three one-day household hazardous waste collection events to be held on a Saturday between the months of April and October. The number of events depends on the availability of funds. The budget for this event is $100,000. Mr Dorsey reviewed the bid process and bid results. The highest rated company was Tradebe Environmental Services. Tradebe has over thirty years' experience including last year's event in Mount Prospect. Mr. Dorsey stated staff feels Tradebe understands the project and is experienced and well qualified to perform the work. Board Comments • Hosting multiple events is a good idea Reservation method is a good idea Pleased that the Village is able to offer this event for a second year. Demand for this type of event; last year people waited in long lines on a very hot day to participate https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 5/6 4/10/2019 BoardDocs®Pro Motion by Paul Hoefert, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 8.3 Motion to accept bid for Street Resurfacing Program in an amount not to exceed $4,390,952. Mr. Dorsey stated this year's project includes 7.2 miles of roads to be resurfaced. The project is being funded through the Street Improvement Construction Fund and a portion of the Motor Fuel Tax. Mr. Dorsey stated five (5) bids were received. Arrow Construction submitted the lowest cost bid and has many years of experience working in the Village. Staff is confident they can execute the contract. Mr. Dorsey stated the cost to resurface 1 mile of Village streets is $511,052. This represents a 0.4% increase compared to the 2018 bid. Mr. Dorsey stated this bid includes a 100/0 contingency. Board Comments/Questions . Arrow is a responsible contractor; minimize impact of construction Will project include section patchwork? Mr. Dorsey stated there is allowance in the contract for this type of work. Will the project be completed by the Fourth of July parade? Mr. Dorsey stated the project should be completed by July 4th. • Work will be performed when school is not in session so the impact to schools is minimal Motion by Michael Zadel, second by Richard Rogers to award the contract for the 2019 Street Resurfacing Program to the lowest cost, responsive bidder, Arrow Road Construction Company of Mount Prospect, Illinois in an amount not to exceed $4,390,952. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries . ANY OTHER BUSINESS Assistant Village Manager Nellie Beckner announced the March 26, 2019 Committee of the Whole meeting is cancelled. Ms. Beckner announced early voting has begun at Village Hall and continues through April 1, 2019. Trustee Zadel mentioned Mayor Juracek, Trustee Colleen Saccotelli and Trustee Hatzis are participating in the Northwest Municipal Conference Legislative Days in Springfield this week. Village Manager Michael Cassady is also attending. Trustee Hoefert stated last week's Committee of the Whole meeting held at Burning Bush Community Center was a success. Topics discussed were issues sensitive to the residents residing in this area of the Village. 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn. Trustee Michael Zadel seconded by Trustee Paul Hoefert moved to adjourn the meeting. By unanimous vote, the March 19, 2019, regular meeting of the Village Board adjourned at 8:51 PM. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 6/6