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Home My WebLink About5.8 Motion to Accept Proposal for Randview Highlands Streetlight ImprovementsPage I of 3 Agenda Item Details Meeting Mar 19, 2019 - REGULAR MEETING OF THEM UT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.8 Motion to accept proposal for Randview Highlands Streetlight Improvements Project Phase 2 Design and Construction Engineering Services in an amount not to exceed $36,335. IM = 111101 R • Type Action (Consent) Preferred Date •Mar 19, 20115' Absolute Date Mar 19, 20115' Fiscal Impact Yes Dollar Amount 36f335.00 Budgeted Yes Budget Source Capital Improvements Fund Recommended Accept the proposal from Hampton, Lenzini and Renwick, Inc. (HLR) to provide Action design and construction engineering services for the Randview Highlands Street Lighting Project Phase II for a not to exceed amount of $36,335. Public Content Information A key component of the Mount Prospect Strategic Plan is to improve the Village"s infrastructure includin identifying lighting needs within the current residential street light system. The Randview Highland neighborhood is located immediately south of Kensington Road and west of Main Street (IL Route 83). Th area includes Prospect High School and Fairview Elementary School. The neighborhood currently ha* ComEd-owned street lights only at intersections providing limited nighttime visibility. The block betwee Highland Street and Kensington Road is twice as long (1320") as a typical block further limiting light in th neighborhood. Construction of Phase I improvements on Forest Avenue, Fairview Avenue, Prospect Manor Avenue, and Eastwood Avenue between Highland Street and Kensington will be completed this spring. Phase II street light improvements this fall are targeted for four streets between Highland Str-- -- , e eeking at this time to enter into a contract with a consulting firm for design and construction engineering to facilitate construction of the lighting improvements for Phase II on Elmhurst Avenue, Russel Street, Pine Street, and Wille Street Page 2 of 3 Request for Proposals Staff solicited requests for Technical and Cost Proposals from four (4) engineering consulting firms t provide design and construction engineering services for the street lighting project. Three (3) fir responded sending in Technical and Cost Proposals while one (1) firm declined due to scheduling conflict Each firm was asked to submit as part of their proposal the following information: I 1. Resumes of key personal and related experience on similar type projects 2. Summary of the firm"s approach to the project 3. Staff hour estimate and cost proposal for major phases of work 4. Project schedule Tasks to be performed include: 11111i�� III i� � M IM�118 • Perform field survey • Prepare construction plans, specifications, and cost estimates • Coordinate design with utility companies • Provide bidding assistance Construction Engineering Provide construction staking Provide construction inspection and supervision Attend • • Prepare pay estimates, punch -list, and as -built drawings RFP Results The consulting firms" Technical and Cost Proposals were reviewed on the basis of their understanding of our goals and their methodology of the design process. They were rated (with a maximum score of 100 points) according to these specific categories: company background, experience, scope of work in proposal, schedule, work effort, and proposal content. Three (3) firms were then invited to be interviewed • Village Staff. The rankings are: Technical Proposals I Category Max Points HLR Engineering Baxter & Woodman I Hancock Background 20 20 20 19 Experience 20 20 19 18 Scope 25 24 24 23 Schedule 15 14 14 14 Work effort 10 10 9 8 Content 10 10 9 9 Total 100 98 95 91 Cost Proposals Firm Hours Total Cost Cost /Hour HLR Engineering 295 $36,335.00 $123 1 Page 3 of 3 Baxter & Woodman 270 $36,347.00 $135 Hancock 388 $47,364.00 $122 Discussion Hampton, Lenzini and Renwick, Inc. (HLR) has put together a very strong project team with experience in design and construction engineering for numerous municipal street light projects, including in the Village of Mount Prospect. They have a very experienced professional engineering staff with a thorough understanding of the project coordination, communication and documentation needs to successfully accomplish the project within the proposed schedule. It is Staff"s opinion that Hampton, Lenzini and Renwick, Inc. (HLR) will provide the best product at an appropriate number of hours dedicated to design and construction engineering. Alternatives 1. Accept proposal for Randview Highlands Streetlight Improvements Project Phase II design and construction engineering. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends the Village Board accept the proposal from Hampton, Lenzini and Renwick, Inc. (HL to provide design and construction engineering services for the Randview Highlands Street Lighting Proje Phase II for a not to exceed amount of $36,335. -i ase locati&n map - p[ pdf (432 KB) -Fec[-u-iical Proposal ndv - [Z&iew Hig['flin dSt s reet [-Jgitii ['ng Prot, jecRhase "I"I Hampt&n, 1-einzi�ni &nd . ................ Reinwibk, Lnc. SubmittaLpdf (51588 KB) [ZFP.pdf (568 KB) Hl...JZ Cost RroposaLpdf (24 KB) Administrative Content Executive Content All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from th audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. I Motion &Voting 111111 111111!1 1, 1111 1�1�1111; Motion by Paul Hoefert, second by Richard Rogers. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel s ! i rr pR pry Prepared for: Mr. Jeff Wulbecker, Village Engineer Village of Mount Prospect 1700 West Central Road Mount Prospect, Illinois 60056 Submitted by: Hampton, Lenzini and Renwick, Inc. (HLR) 380 Shepard Drive Elgin, Illinois 60123 Ph. (847) 697-6700 Fax (847) 697-6753 Questions WO ob- •--• �l�,11�111 Randy Newkirk, PE Design Engineering Manager Ph. (847) 697-6700 rnewkirk@hlreng.com i 11ampton, Lenzini and Rei I k, 1111C® Civil Engineers • Structural Engineers • Land Surveyors . Environmental Specialists - www.hlrengineering.com February 18, 2019 Mr. Jeff Wulbecker Village Engineer Village of Mount Prospect 1700 West Central Road Mount Prospect, Illinois 60056 RE: Request for Statement of Qualifications — Randview Highlands Street Lighting Project — Phase II Dear Mr. Wulbecker: The Village of Mount Prospect is a bustling community offering a wide variety of living, working, and leisure opportunities. In order to maintain a safe and efficient transportation network to accommodate the growing population, as well as preserve the character of the Village, progress must be made continuously. With that in mind, HLR is excited about the opportunity to provide Mount Prospect with professional engineering services that will aid in creating a safer, more compliant stretch of road via the Randview Highlands Street Lighting project. We believe that HLR has a highly qualified, ready, and eager team available and can offer the following benefits on these improvements: ■ Client Care Philosophy: HLR is dedicated to developing productive and long-lasting client relationships. Our team prides itself on working as an advocate for our clients and strives to provide the highest quality engineering possible. We also care more about getting it done right, and the relationships that we build, than the bottom line. We will take responsibility for our recommendations and will keep your best interests in mind at all times. ■ Previous Village Experience: Our recent experience with the Central Road and Willow/Cypress lighting projects for the Village of Mount Prospect, background on similar projects, commitment to a dedicated Resident Engineer for the duration of the project, and staff involvement, as detailed in the Technical Proposal, will allow our team to hit the ground running and lead the Randview Highlands Street Lighting Project to a successful completion. ■ Value Engineering: We realize that the Village's budget is limited. We are proposing Dirk Yuill as the primary Design Engineer for this project. He has over 35 years of experience developing cost-efficient solutions for local agencies. He will help the Village reduce design expenses, while never compromising quality. Dirk's significant experience in lighting design and plan development will help avoid extra contractor costs, saving the Village time and money. ■ Stakeholder Communication Experience: Our team brings years of experience on similar municipal improvements along heavily -traveled roadways where businesses, residents, and first responders required constant coordination. With this in mind, we know that community outreach is one of the most important aspects of what we do. This ensures all issues are considered during design, and safety is a top priority during construction. We look forward to continuing to develop our relationship with the Village and the opportunity of working together to make this project a success. If you have any questions or comments regarding our submittal, please contact me at 847-697-6700 or jlyon@hlreng.com. Yours truly, HAMPTON, LENZINI AND RENWICK, INC. ReJena Lyon, PE, PLS President / Chief Executive Officer 380 Shepard Drive 6825 1 lobson Valley Drive, Suite 362 3081, Stevenson Drive, Suite 203. Elgin, Illinois 60123-7010 Woodridge, Illinois 60517 Springfield, Illinois 62703 Tel. 847.697.6700 Tel. 8-17.697.6700 Tel. 217.546.3400 Fax 847.697.6753 Fax 847.697.6753 Pax 21.7.546.81.1.6 323 W. Third Street, P.O. Box 1.60 M.t. Carmel, Illinois 62863 Tel. 618.262.8651 Pax 618,263.3327 RANDVIEW HIGHLANDS STREET LIGHTING PROJECT Table mfContents Section 1: Firm Introduction +Services ....................................... Section II: Project Understanding +Appmaoh............................. Section III: Proposed Project Team ............................................ Section IV: Similar Project Experience ------------... aftflerem 11MINVANIONOW-911ralreffill 1�1 ,. .. • opened with just a handful people, and now we ave over 70 of _ best When it comes to engineering, we understand that every project is unique, and every client deserves their own solution. Our team will work with Village staff and stakeholders to understand your needs, the goals of each project, and figure out the best way to bring it all to life, without a cookie -cutter approach. Below, and in the following pages, we have provided additional details on who we are, what we do, and how we excel: Since 1965, Hampton, Lenzini and Renwick, Inc. (HLR) has been providing professional consulting engineering services for public -sector clients in Illinois out of its Elgin headquarters. In 1993, the firm opened an office in Springfield, enabling us to provide engineering services to clients in central and southern Illinois. In 2011, we opened another office in Romeoville, which has since moved to Woodridge, to better serve our clients in the southwest Chicago suburbs. In the fall of 2015, HLR acquired Lamac Engineering, Inc., based out of Mt. Carmel, Illinois. Lamac has a long and successful history of their own, providing engineering services since 1938. By joining forces, we are able to offer our clients superior customer service and a broad range of engineering expertise. We are an employee -owned firm led by our President, ReJena Lyon, PE, PLS. Because our employees are our owners, we have an added sense of responsibility to ensure that our clients' needs are met, and they are satisfied with the results. We have four office locations throughout Illinois, making us big enough to handle the largest projects, yet small enough to never lose sight of the personal relationships we make. -. . HLR meets the appropriate state licensing requirements to practice in the State of Illinois and is also prequalified by the Illinois Department of Transportation (IDOT) in the necessary categories. We have provided a copy of our IDOT prequalification letter and State of Illinois license on the following page. HLR does not have any personal or organizational conflicts of interest with the Village of Mount Prospect. Additionally, if selected for Village work, the firm will forgo contracting engineering work for any future non -municipal -funded development projects in the Village. Hampton, Lenzini and Renwick, Inc. I 1 SECTION I: FIRM INTRODUCTION + SERVICES IN IDOT Pre -Qualification Letter and State of Illinois Professional Design Firm License: Illinois Department of Transportation 2300 South DO— ParkwagA Springfield, Ili nois.163764 January 24.. 2019 Subject PRELIMINARY ENGINEERING Consultant Unit Prequalification File Fetcher Lyon HAMPTON. LENZINI AND RENWICK, INC. 380 Shepard Drove Elgin, IL 60123 Dear ReJena Lyon, We have completed our review of your "Statement of Experience and Financial Corodltion" (SEFC) which you submitted for the fiscal year ending Dec 31, 2047,. Your firms total annual transportation fee capacity will be $23,200,000, Yourfirm's payroll burden and fringe expense rate and general and administrative expense rate totaling 156.33% are approved on a provisional basis. The rate used in agreement nogdtialions may be verified by our Office of Quality Compliance and Review in a proawardaudit. Your firm is required to submit an amended SEFC through the Engineering Prequalificetion & Agreement System (EPAS) to this office to show any additions or deletions of your licensed professional staff or any other key personnel that would affect your firm's prequali ication in a particular category. Changes must be submitted within iS calendar days of the change and be submitted through the Engineering Preglualification and Agreement System (EPAS). Your firm is psequaliied unlit December 31. 2018_ You will be givens an additional months from this data to submit the applicable pomons of the. "Statement of Experience and Financial Condition" (SERC) to remain prequalified. Sincerely, Jack Elston, P.E. Bureau Chief Bureau of Design and Environment SERC PREQUALIFICATIONS FOR HAMPTON, LENZINI AND RENWICK, INC. GATEGPRV STATUS Location Design Studies - Rehabilitation X Highways - Roads and Streets X Locat'ien Design Studios. New ConstructiouWajor Reccnelruction X Special Studies - Feasibility X Location Design Sludlas- Reconslructierr,Malor Rehabilitation X Special Studies - Safety X Special Services - Surveying X Highways - Freeways X Structures - Idighway: Typical X Structures - Highway: Simple X Structures - Highway: Advanced Typical Environmental Reports Environmental Assessment X X Special Studies - Traffic Studies X Hydraulic Reperts - Pump -Stadion X Hydraulic Reports - Watoravays:'Typical X Hydraulic Reports - Waterways_ Complex X Speciall Studies - Lpcation Drainage X Speciall Studies- Slgnel Coondlnatlon & Turing (SCAT) X Special Studies - Traffic Signals X Special Services -Construction Inspection X Spacial ServlccaElectrical En�giyuoring X X PREQUALIFIED A NOT PREQUALIFIED, REVIEW THE COMMENTS UNDER CATEGORY VIEW FOR DETAILS IN EPAS. S PREQUALIFIED, BUT WILL NOT ACCEPT STATEMENTS OF INTEREST HAMPTON ILENZIINII AND RENWWICK INC 380, SHPARD DR ELGIN, IL 60123-7010 l Department of Financial and Professional Regulation (/ .,., ( f JESSICA BAER DRIECIOR Division of Professional Regulation EXPIRES, LICENSE NO. .emw.,...ep w,m.c _.. _m max -M. 1184.080959-U011 ®oxer a K Im zonaewra.,. ,aero aero nraaxa� o"aeraNntnaaaaa 0413012019 035,003302 DESIGN FIRM - LS/PE/SE. r o . HAMPTON ILENZIINII AND RENWWICK INC 380, SHPARD DR ELGIN, IL 60123-7010 Hampton, LLenzini and Renwick, Inc. I 2 l BR:YANA SCHIhdEIRER II U l f��cv w -+dot -.t SECRETARY (/ .,., ( f JESSICA BAER DRIECIOR 'Th. istill 11—i of 1111. It ---Isis v.M dart w.ivvo llfry em Hampton, LLenzini and Renwick, Inc. I 2 SECTION I: FIRM INTRODUCTION + SERVICES IN HLR recently worked with the Village on the Central Road and Willow/Cypress lighting projects. The Central Road Lighting Project was reviewed by IDOT without a single comment, which is testament to the successful collaboration between HLR and the Village. The Willow/Cypress Project was expedited to maintain the originally desired schedule, with spring construction. HLR is proposing to maintain the same team that has made these two projects a success. Our engineering team regularly provides design, construction, and inspection services on similar municipal street lighting projects. We have completed similar improvements for the City of Sandwich, Village of Arlington Heights, City of DeKalb, and Village of Bartlett. Services Provided In -House We deliver a broad range of services to municipal, county, state, and federal government clients. Our engineering approach begins with a thorough understanding of the client's goals, taking budget and schedule into consideration, and an in-depth analysis of the community's needs and environmental constraints affecting design. This information provides the basis for developing project plans, because we realize each client requires a specific, workable, and cost-effective solution. Our teams also pride themselves on quality. Each submittal is carefully designed and quality -reviewed. Our commitment to cross - departmental collaboration provides unified solutions, shortens project cycles, and reduces cost. Most importantly, you can expect timely contact with our team, so you know exactly what's happening, when it happens. Below we have highlighted the services we provide in-house. Feasibility Studies Public Involvement Intersection Design Studies Federal -Aid Documentation/Reports Grant Applications &Assistance Bridge and Retaining Wall Rating Evaluation and Planning Structure Design Building Structure Forensics Reservoir/Elevated Tank Inspections Roadway/Stormwater Improvements Lighting Evaluation & Design Development Plan Review ADA -Compliant Design and Planning Pavement Evaluation/Maintenance Traffic (Design Optlrtpizn l n/ e.-OpptiATiiz tion Signal Coortdiiination and "i i�min ; Temporary Signal °f"irnings Traffic/Speed/Safety Studies Construction Observation Public Relations/Coordination Erosion and Sediment Control Construction Layout/Verification Documentation/IICORS Topographic/Route/Boundary Surveys Right -of -Way Surveys and Plats ALTA/HSPS Land Title Surveys Drone Surveys Appraisals and Negotiations Asset Management NPDES Documentation Ground/Surface Water Source Design Utility Mapping Native Area Management Treatment Plant/Collection Systems System Modeling Wetland Delineations/Permitting Hydraulic Distribution Modeling Database Design Green Infrastructure Design/Build Telemetry & Control System Design Training CCDD, Air, and Noise Analysis Pump and Lift Stations Hampton, Lenzini and Renwick, Inc. 13 1�1 The Village of Mount Prospect, a growing community in northwest Cook County, is home to approximately 54,000 residents. With its desirable residential areas, thriving business community, and top-notch public services, the Village understands that continual improvements to its public infrastructure is of the utmost importance. Currently, lighting in the Randview Highlands subdivision only includes Commonwealth Edison lights at the intersections (along Highland Street, which will be removed with this project) and full lighting along the Kensington Road (which will remain). It is our understanding that this project will project Village street lights along Elmhurst Avenue, Russel Street, Pine Street, and Wille Street at approximately 300 foot intervals. Special attention and coordination with Prospect High School will be needed in to ensure student and motorist safety. We understand the Village is seeking a firm to provide design engineering services for these lighting improvements. We also recognize that the Village would like the proposed project designed in 2019, with a projected construction timeline starting September 2019. Timely design approvals and proactive construction coordination will be essential to achieve the desired schedule of completion, while limiting community impact. We would welcome the opportunity to work with Village staff on this important project. We are ready and capable of delivering the anticipated scope of services for these proposed improvements. In the following pages, we will continue to detail our understanding of the project, approach, and provide qualifications of the firm and our proposed staff. Hampton, I_enzini and Renwick, Inc. 14 1�1 Critical Project Components Based on our initial review of the improvements and experience on similar projects, the following items will be important to consider during the design and construction of the proposed street lighting improvements: ■ Tree Protection Mature trees stand within the right-of-way along both sides of the project site. HLR will ensure the following: - Avoid tree impacts - It will be imperative that the design account for their existing locations to strategically place light pole foundations at locations that will not impact the health of existing trees. - Ensure proper illumination - Special attention to detail will focus on the height of the proposed light pole structure in relation to tree branch heights taking into account the damaging effects during high winds and ensuring proper illumination of the street. Utility Coordination We expect that both public and private utilities will be located within the project site. We anticipate that storm, sanitary, and potable water public utilities will be located within the right-of-way. Other private services including electric and telecommunications will likely be on overhead poles in rear yard easements. We would expect that natural gas and other direct bury telecommunications will be present and potentially in conflictwith the proposed street lighting. HLR proposes the following: - Determine location of existing public utilities based on survey, GIS, and utility atlases - Determine location of existing private utilities based on design JULIE Locate - Determine location of mature trees that could be impacted by proposed street lights - Suggest location for proposed conduit and street lights - Review with Village staff ■ Lighting Specifications HLR will look to use the same fixture in the first phase of the Randview Highlands project unless the Village was looking for a change. Maintaining similar fixtures will provide easier maintenance for Public Works employees in the event that repairs are needed. Resident -Friendly Design and Construction We will review photometrics of the lighting to ensure that illumination of the residences is not extreme or intrusive. Shielding or directing of the LED can be used to eliminate unwanted lighting by residents. During construction, our Resident Engineer will be on hand to answer any questions the residents may have. This personal touch provides quick answers to their questions and helps them understand the desired outcome of the project. Hampton, Lenzini and Renwick, Inc. 15 1�1 Critical Project Components (continued) ■ Plan and Specification Distribution The plans for the first phase of the Randview Highlands was released by the consultant. If the Village would like to continue this type of distribution outside of the Village website, HLR will typically maintain a plan -holder's list and request that contractors contact the project manager for a copy of the bid documents. We distribute them electronically and any necessary addendums can be distributed to all plan -holders. Existing Conditions Documentation Discussion about conditions before construction should be properly documented prior to start of work to avoid erroneous complaints by the contractor or residents. Assuming there is no snow on the ground during survey activities, HLR is proposing to use scanning equipment in order to provide clear existing conditions documentation and reduce costs of topographic survey. The scanning equipment will take millions of shots and clearly define each element with a clear picture. This eliminates the need for pickup survey if something is missed or if street light locations are changed to the other side of the roadway. HLR can also eliminate topographic survey, similar to the first phase of the Randview Highlands, and base the plans off aerial photography. If the plans are to be prepared off of aerial photography, we feel that approximate northing and eastings should be used so that the contractor can lay out the locations of the poles and controller without complete reliance on the Resident Engineer. ■ Lighting Expansion It appears that the first phase of Randview Highlands will have an additional six circuits available that we feel would accommodate this project. If the intent of the first phase was that the additional circuits were to accommodate the neighborhood south of this project, HLR would design the new controller to accommodate these four streets and the neighborhood south of this project location. ■ Delivery of Service The first phase of Randview Highlands has not remained on schedule due to material acquisition. To help ensure construction activities occur in 2019, the Village could purchase the poles ahead of selecting a contractor and have the poles waiting for installation. The contractor would be responsible for transporting the poles for the Public Works yard to the job site and setting them on the foundation. Hampton, Lenzini and Renwick, Inc. 16 SECTION II: PROJECT UNDERSTANDING + APPROACH N We will work as an extension of the Village's staff throughout the duration of the project. This will entail a thorough understanding of the Village's goals, taking budget and schedule into consideration, and making an in-depth analysis of the community's needs and environmental constraints affecting design and construction. Our engineers implement the following quality assurance -focused approach: Communication: Effective communication and coordination with all stakeholders on a project is where we shine. Whether it's a kick-off meeting with the Village or personal meetings with affected residents, our staff will always make distribution of information a priority. We will supply Mount Prospect staff with regular design status and milestone updates via e-mail, phone, or project reports (as desired). During construction, our Resident Engineer will work with our marketing department and the Village to produce flyers, e -blasts, website updates, and/or social media posts to relay project information in a clear, concise manner without "engineering" terminology, which can be confusing to the general public. Our proposed Resident Engineer (Jeff Meindl, PE, 630-338-7860) will be available 24/7 to answer questions regarding the project. He will make individual contact with project stakeholders including, but not limited to: Mount Prospect Public Works, fire and police departments, School Districts 26 and 57, and local residents. Constructability: Our Quality Control and Quality Assurance (QC/QA) Program will be a key component in the successful delivery of the design and construction of these improvements. This process eliminates errors and omissions, emphasizes collaboration, limits repeated work, and reduces comments/plan changes. The Project Manager and designated Quality Assurance Engineer will review all project calculations, drawings, and specifications at scheduled intervals throughout the design process to ensure that the project adheres to applicable standards and does not contain busts in quantities or errors in calculations. This will include a detailed constructability review by our Quality Assurance Engineer, Dan Sherman, PE, who has previous design experience with street lighting. Quality assurance checks will also occur during construction through regular documentation and constructability plan reviews after unknown utility conflict redesigns. Our Resident Engineer, Jeff Meindl, PE, will implement a collaborative approach to construction scheduling, operations, and standard implementation. He will maintain a positive relationship with the contractor, allowing for a "headache -free" construction process, benefiting all involved parties. We routinely perform the following tasks to help ensure that the improvements can be designed and constructed in a timely manner and to the highest quality: ■ Pre -design and construction site visits Thorough implementation of Village comments ■ Weekly project budget tracking Construction layout checks ■ Milestone submittal QA checks Material/equipment staging location planning ■ Detailed review of the plans Documentation and calculation checks ■ Quantity takeoffs Closing: "Constant Closing" through all stages of a project is very important. During the design stage this involves the detailed organization and tracking of plan and permit submittals, correspondence logs, design calculations, project files, and survey records. It is important to have a system in place from the start of the improvements so that the project team can easily collaborate during the design process and make quick plan revisions once comments are received. Our Resident Engineer will organize all applicable documents and set up job boxes during the pre -construction phase to allow for proper filing throughout the duration of construction. This will limit the amount of time required at the end of the project to track down necessary forms/tickets/calculations, saving you on engineering fees. Hampton, I_enzini and Renwick, Inc. 17 We assign staff to a project based on their prior experience and technical expertise in the scope of work anticipated. Once assigned to a project, he/she will be involved in that project from beginning to end. By utilizing the same personnel throughout the process, we can maintain continuity with the Village and minimize errors or omissions due to miscommunication and misunderstanding. The following organizational chart illustrates our proposed team for these improvements. We have also included resumes in the following pages. MvuitaU 14x9wavv(tnw,q,;t Dain Sherman, PE Randy Newkirk PE �'- dsherrnom hlreng.eam rrewkirlk@hlrem.com r Muurti¢:Ipaldesign specialist; % Muunlelpaidesignaindstasrnwater 24 years of experience specialist;permit and ordinance as a designer, p�rojecrt manager, A specialist; regulatory agency and a..... mid i1C/CfA, rev iewwer tearn collaboration expert Birk Yuill i� dyuwlll@hlreng.co n i I lljt Lighting design expert; municipal neighborhood sidewalk, asphalt resurfacing dcsugnexperience g protect stag6ing expert Eric Haglund, FLS �!° r✓ w. F° ehaglaund@hulrcng.com Communication and collaboration 1ci l focused; IDOTdocumentatuan Directs survey and layoud. Crews, GIS specialiiist; prepares ROW plats and legal descriptions; coordinates appraisalsand negotiations Birk Yuill i� dyuwlll@hlreng.co n i I lljt Lighting design expert; municipal neighborhood sidewalk, asphalt resurfacing dcsugnexperience g protect stag6ing expert certified; IDOT erosion and sediment control module 1/111 Resident Engineer If year 1 1with municipalIO Il nm` II lCertif ed Hampton, I_enzini and Renwick, Inc. 18 Scott Rndseth, PE �!° r✓ srodseth@filreng, §wa ^lo pv Communication and collaboration a v,. focused; IDOTdocumentatuan certified; IDOT erosion and sediment control module 1/111 Resident Engineer If year 1 1with municipalIO Il nm` II lCertif ed Hampton, I_enzini and Renwick, Inc. 18 SECTION III: PROPOSED PROJECT TEAM Randy is our Design Engineering Manager. He has experience working on a wide range of civil 1 t�, engineering projects, developing particular expertise in roadway design and stormwater management. His responsibilities involve solving safety and congestion concerns, as well as 1/ environmental and economic issues for municipal, county, and state clients 4/ On a day-to-day basis, Randy prepares roadway geometrics, cross sections, soil erosion and sediment controls, landscaping, quantities, cost estimates, and special provisions. He also works 1 A on drainage studies and investigations including permitting and ordinance interpretation, highway drainage system design, storm sewer and culvert analysis and design, watershed analysis, and retention/detention facility concept design. Licenses and Certifications Representative Projects Professional Engineer, Illinois, #062-056847 1-90 at Irene Road, Eastbound Exit and Westbound Entrance Ramps (Boone County), Professional Engineer, Illinois State Toll Highway Authority. Project Manager and Lead Project Engineer responsible Wisconsin, #36065-006 for the preparation of construction plans and bidding documents to complete the full interchange. The westbound entrance ramp consisted of a traditional diamond -type ramp while the eastbound Kane County Engineer exit ramp was designed as a partial clover -type within the existing infield of the eastbound Review Specialist, E-118 entrance ramp, since right-of-way was not secured. The project included roadway, stormwater, Education traffic signal, toll plaza, soil erosion and sediment control, landscaping, grading, pavement B.S., Civil Engineering, marking, signing, lighting, retaining wall, and maintenance of traffic plans. Northern Arizona University, Flagstaff, AZ Center Street Lighting, City of Sandwich. Project Manager for the street lighting design, preparation of plans and bid documents, and bid assistance for the City. The project consisted of selection of proposed street light poles that meet the City's aesthetic appeal for the downtown area. Project included voltage drop and photometric calculations. U.S. Route 14 at Wilke Road, Village of Arlington Heights. Project Manager for the intersection improvement which consisted of channelization, traffic signal modernization, widening and resurfacing. Plans, specification and estimates were completed for the roadway, traffic signal and lighting along U.S Route 14. Since the project included an at -grade crossing with the UPRR along Wilke Road, the signals were timed with the advance warning for the approaching trains. All the proposed improvements were coordinated through IDOT, ICC, and the UPRR. Plats, legal descriptions, appraisals, review appraisals and negotiations were also provided for five parcels that were acquired for the proposed improvements. Kishwaukee River Multi -Use Path, City of DeKalb. Project Manager for the construction of a new bike path that connects Northern Illinois University to the Prairie Path. The proposed multi- use path crosses below both the Union Pacific Railroad and IL Route 38 bridges. The project included both HMA and concrete path, overhead railroad protection structure, drainage infrastructure, underpass lighting, and scour protection measures. Right-of-way/easement appraisal and negotiations were necessary for the project. Agency approval and permitting for this project included Illinois Department of Transportation, Northern Illinois University, DeKalb Park District, Union Pacific Railroad, Illinois Department of Natural Resources — Office of Water Resources, and the US Army Corps of Engineers. Eastview Middle School Parking Lot Improvements, School District U-46, Village of Bartlett. Project Manager for maintenance of the Eastview Middle School parking lots and associated upgrades. The design included several "bid alternates." The proposed improvements consisted of stormwater infrastructure, sidewalk, concrete pavement, HMA pavement, and street lights. Engineering services included a full topographic survey, plan and contract document preparation, engineer's estimate of probable cost, engineer's estimate of time, submittals to School District U-46, and construction observation. Hampton, Lenzini and Renwick, Inc. 19 Dan Sherman is a Project Engineer with 14 years of experience in transportation engineering. Project work includes Phase I preliminary engineering and Phase II PS&E, roadway and intersection design, pavement markings and signing, ADA compliance, traffic signals, public outreach, context -sensitive solutions, intersection design studies, and capacity analysis. Prior to joining HLR, he worked in northeastern Illinois on a variety of design and construction engineering projects for municipalities, county highway departments, IDOT, and the Illinois Tollway. Main Street at IL Route 176, City of Crystal Lake. Project Engineer/Lead Geometrics Engineer for this Phase I preliminary engineering study of Main Street from UP RR to IL 176. Responsible for horizontal and vertical geometry, cross sections, pavement markings, signing, and preparation of the project development report. The project consists of resurfacing Main Street from UPRR to Prairie Street and reconstructing Main Street from Prairie Street to IL Route 176. Turn lane channelization and new traffic signals will be added at the Main Street/IL Route 176 intersection. A pedestrian study was completed for the portion of Main Street located in downtown Crystal Lake. This project includes a topographic survey, intersection design study, geometric studies, a location drainage study, environmental coordination including coordination with IDOT and SHPO due to potential historic properties within the corridor, a public meeting, property owner coordination, design of new water main and sanitary sewer, and IDOT coordination due to the use of federal funds and proposed improvements on a state route. Hampton, Lenzini and Renwick, Inc. 110 Representative Projects Licenses and Certifications Willow and Cypress Street Lighting, Village of Mount Prospect. Quality Assurance Engineer Professional Engineer, for the project to install cost effective street lights on Willow Lane from Robert Drive to Linneman Illinois, #062-060435 Road and Cypress Drive from Willow Lane to Cottonwood Lane. The project included route Education survey, photometric calculation, voltage drop calculations, and street light location determination. M.S., Civil Engineering, HLR prepared the plans and bid documents for the locally let project. University of Illinois at UrbanaChampaign, South Street/Madison Street/Lake Avenue Roundabout, City of Woodstock. Project Urbana, IL Engineer for the federally -funded Phase 1/11 roundabout design project. Responsible for B.S., Civil Engineering, horizontal and vertical geometry, intersection design, and pavement marking plans. The existing Penn State University, intersection is a five -leg all way stop controlled intersection. The existing intersection geometry University Park, PA causes traffic backups and causes vehicles arriving at the same time to have uncertainty as to whom has the right-of-way to proceed. A modern single -lane roundabout is proposed that will decrease vehicle delay and eliminate right-of-way uncertainty at the intersection. Decorative features including stamped and colored pavements and sidewalks, sidewalk furniture, and decorative street lighting are proposed to enhance the roundabout's aesthetic features and to serve as a gateway to Woodstock's Historic Public Square. Environmental coordination included coordination with SHPO and City of Woodstock's Historic Preservation Commission due to this project's proximity to the Woodstock Square Historic District. The project includes topographic survey, field inspections, geometric design, drainage design, significant utility relocations, roadway lighting, landscaping, right-of-way plats, appraisals and negotiation services, and preparation of phase 11 plans, specifications, and estimates. An open house public meeting was held to solicit public input on the proposed roundabout. Main Street at IL Route 176, City of Crystal Lake. Project Engineer/Lead Geometrics Engineer for this Phase I preliminary engineering study of Main Street from UP RR to IL 176. Responsible for horizontal and vertical geometry, cross sections, pavement markings, signing, and preparation of the project development report. The project consists of resurfacing Main Street from UPRR to Prairie Street and reconstructing Main Street from Prairie Street to IL Route 176. Turn lane channelization and new traffic signals will be added at the Main Street/IL Route 176 intersection. A pedestrian study was completed for the portion of Main Street located in downtown Crystal Lake. This project includes a topographic survey, intersection design study, geometric studies, a location drainage study, environmental coordination including coordination with IDOT and SHPO due to potential historic properties within the corridor, a public meeting, property owner coordination, design of new water main and sanitary sewer, and IDOT coordination due to the use of federal funds and proposed improvements on a state route. Hampton, Lenzini and Renwick, Inc. 110 Eric has over 30 years of professional land surveying experience. He manages the surveying needs of HLR's infrastructure projects including organizing boundary, control, route, and right- of-way surveys. Prior to joining HLR, Eric performed topographic and right-of-way surveys for various municipal, IDOT, and Tollway projects for the Rock River Water Reclamation District, other consulting firms, and Commonwealth Edison. This allows him to offer valuable insight on every project. Representative Projects Pauley Road at IJPRR, Kane County Division of Transportation. Responsible for establishing existing right-of-way and railroad property lines and preparing plat and legal Licenses and Certifications description for vacation of Pauley Road. Professional Land Surveyor, Illinois, #035-003446 Illinois Route 47 at O'Brien/Vanderkarr, IDOT. Responsible for preparing the Plat of Highways Education and legal descriptions for 3 parcels for the proposed right-of-way. B.S., Geology/Geography, 2018 Water Main and Resurfacing Project, City of Evanston. Project Manager responsible Valparaiso University, for directing survey and drafting operations and coordinating with the City on a topographic route Valparaiso, IN survey of six streets for water main replacement and 5 streets for resurfacing. The project consisted of cross sections, including: all utilities, setting benchmarks, establishing right-of-way and sewer inverts, then preparing an AutoCAD Civil 3D base drawing for engineering use. 2017 Water Main and Resurfacing Project, City of Evanston. Project Manager responsible for directing survey and drafting operations and coordinating with the City on a topographic route survey of three streets for water main replacement and 1 mile of Chicago Avenue for resurfacing. The project consisted of cross sections, including: all utilities, setting benchmarks, establishing right-of-way and sewer inverts, then preparing an AutoCAD Civil 3D base drawing for engineering use. 2017 Street Improvement Program Surveys, Village of Arlington Heights. Project Manager responsible for directing survey and drafting operations and coordinating with the Village on a topographic route survey of 4 streets for their Street Rehabilitation Program. The project consisted of cross sections, including: all utilities, setting benchmarks, establishing right-of-way and staking the centerline, then preparing an AutoCAD Civil 3D base drawing for engineering use. 2016 Street Improvement Program Surveys, Village of Arlington Heights. Project Manager responsible for directing survey and drafting operations and coordinating with the Village on a topographic route survey of 22 streets for their Street Rehabilitation Program. The project consisted of cross sections, including: all utilities, setting benchmarks, establishing right-of-way and staking the centerline, then preparing an AutoCAD Civil 3D base drawing for engineering use. James Park Topographic Survey, Evanston Park District. Project Manager for the topographic survey of James Park. Responsibilities included: topographic survey of all utilities, existing playgrounds and athletic fields, street intersections, and parking lots. Established site benchmarks and baseline then prepared an AutoCAD Civil 3D base drawing for engineering use. Milne Creek Topographic & Boundary Survey, Lockport. Project Manager and Land Surveyor for the topographic survey of 1.8 miles of Milne Creek. Served as Lead Surveyor for determining boundary along the length of the project limits. Final boundary to be used in final engineering plans. Hampton, Lenzini and Renwick, Inc. 111 Dirk has been a mainstay at HLR since joining the firm in 1983. He has been involved in the preparation of plans and specifications for highways and local streets, highway and ornamental street lighting, water mains, sanitary and storm sewers, as well as municipal design reviews. 1111 His detail -oriented approach and extensive knowledge of plan set preparation assures clients that their project is in good hands He not only serves as lead designer on many of HLR's projects, but also as a design review specialist for subdivision/site plan and permits along with other public works involvement. Representative Projects Licenses and Certifications Central Road Lighting, Village of Mount Prospect. Design Engineer for the project to install Roadway Lighting Level I, cost-effective street lights on Central Road from Emerson Street to Mt. Prospect Road. The IMSA, June 2010 project included route survey, photometric calculation, voltage drop calculations, street light location determination, prepared a Roadway Lighting Design Report in conformance with Illinois Education Department of Transportation (IDOT) requirements, and secured a IDOT permit. HLR prepared M.B.A., University of Illinois, the plans and bid documents for the locally let project. Champaign -Urbana, IL B.S., Civil Engineering, Illinois Willow and Cypress Street Lighting, Village of Mount Prospect. Design Engineer for the Institute of Technology, project to install cost effective street lights on Willow Lane from Robert Drive to Linneman Road Chicago, IL and Cypress Drive from Willow Lane to Cottonwood Lane. The project included route survey, photometric calculation, voltage drop calculations, and street light location determination. HLR prepared the plans and bid documents for the locally -let project. Center Street Lighting, City of Sandwich. Design Engineer for the street lighting design, preparation of plans and bid documents, and bid assistance for the City. The project consisted of selection of proposed street light poles that meet the City's aesthetic appeal for the downtown area. Project included voltage drop and photometric calculations. 1-90 at Irene Road, Eastbound Exit and Westbound Entrance Ramps (Boone County), Illinois State Toll Highway Authority. Lighting Design Engineer. Responsibilities included: performing the lighting calculations, voltage drop analysis, and circuit layouts for two ramps to complete the full interchange at Irene Road. The design included tying into an existing controller for one ramp and designing a new controller for the other. Randall Road at IL Route 64, Kane County Division of Transportation. Lighting Design Engineer for the lighting calculations, voltage -drop analysis, and circuit orientations. The project involved the reconstruction of an existing 6,350 -foot -long, five -lane section to a six -lane section with dual left -turn lanes and right -turn lanes. The lighting system included an opposite arrangement of 40' aluminum poles with 15' arms and 310 -watt, high pressure sodium luminaires. At signalized intersections, 400 -watt high pressure sodium luminaires were used on combination poles. Two controllers were included in the lighting system. This project also included a bicycle underpass with lighting, sidewalks that required lighting calculations, and a railroad crossing that required lighting calculations. Federal funds were included on this project, and a lighting submittal was reviewed and approved by IDOT District 1 Bureau of Electrical Operations. The lighting design was completed in 6 months. IL 176 at Briarwood Road, City of Crystal Lake. Design Engineer for this Phase II widening and resurfacing project, including signals and roadway lighting. The lighting system was primarily a single -side arrangement on each of the approaches and additional lights at the intersection to provide the required lighting levels. The poles were 40 -foot aluminum poles with 15 -foot mast arms and 250 -watt HPS luminaires. A single controller was designed for the project. The project was designed using 3R guidelines and coordinated with the City, IDOT, and Dorr Township. Hampton, Lenzini and Renwick, Inc. 112 Scott leads HLR's Construction Engineering department. Since starting his career, he has focused primarily on providing civil and construction engineering services to the public sector. Scott has worked on numerous IDOT, CDOT, and local agency projects. He is committed to technology integration, efficiency improvements, and constant coordination throughout the construction process. He also prides himself on working with clients to accomplish their project schedule and budget goals while never sacrificing quality or safety. Representative Projects Eastview Middle School Parking Lot Improvements, School District U-46. Project Manager for parking lot improvements including full -depth HMA and PCC pavement reconstruction, Licenses and Certifications pavement markings, storm sewer installation, and lighting improvements. Engineering services Professional Engineer, Illinois, included project documentation, construction observation, pay estimate and allowance #062-063857 submittals, and stakeholder coordination. Engineer, ngineer, Alberta, Professional En n Kane County Permit Projects, Kane County Division of Transportation. Project Manager Documentation of Contract for this multi-year contract which consisted of construction engineering on various projects Quantities, IDOT, #15-0705 throughout Kane County. Projects included: traffic signals, drainage, addition of turn lanes and Erosion and Sediment Control pavement widening, water main, pavement reconstruction, bituminous pavement, curb and Module I & III, IDOT gutter, street lighting, and other appurtenant work. Tasks included: plan review, maintaining a ICORS Documentation, IDOT daily diary, coordinating material testing, and coordinating with the developer, contractor, the County, and other municipalities as required. Education U.S. Route 14 at Wilke Road, Village of Arlington Heights. Project Manager for the B.S., Civil Engineering, intersection improvement which consisted of channelization, traffic signal modernization, Valparaiso University, Valparaiso, IN widening, and resurfacing. Since the project included an at -grade crossing with the UPRR along Wilke Road, the signals were timed with the advance warning for the approaching trains. All the proposed improvements were coordinated through IDOT, ICC, and the UPRR. Responsibilities included project staffing, construction observation, IDOT/ICORS documentation, and extensive permitting coordination. Dempster Street (Fowler Avenue to Dodge Avenue), City of Evanston. Project Manager for this federally -funded project that included the modernization and fiber-optic interconnect of four traffic signals (temporary and permanent). The improvements also included upgraded pedestrian facilities, Accessible Pedestrian Signals, transit priority ready traffic signal controllers, and signal timing optimization. Responsibilities included project staffing, IDOT/ICORS documentation reviews, ADA/PROWAG guidance, and pay estimate/prior authorization preparation. Extensive project coordination and utility relocation/conflict resolution was necessary due to multiple projects (locally- and federally -funded) occurring simultaneously through the project limits. Midlothian Road and Keith Mione Drive Traffic Signal Improvements, Village of Mundelein. Project Manager for the locally -funded project that modified roadway geometrics, turn lanes, and bike path crossings at the existing entrance to the Village of Mundelein Park District complex. New traffic signals were installed as part of the improvements. Extensive coordination with the Lake County Division of Transportation (LCDOT) regarding bike path changes and permitting was required during the construction process. Responsibilities included project staffing, documentation reviews, and coordination with the Village of Mundelein, Park District, and LCDOT. Hampton, Lenzini and Renwick, Inc. 11'3 Jeff Meindl is a project and senior civil engineer with over 25 years of experience in managing and designing roadway projects, traffic signals, and intersection design studies. He also has experience in traffic analyses, design of pedestrian and bicycle facilities, and municipal engineering projects including streetscape design, school site infrastructure design, park improvements, and parking lot design. He has provided construction engineering services for traffic signals, street lighting, and bridge projects. Representative Projects Willow/Cypress/Frost Street Lighting Construction, Village of Mount Prospect. Resident Engineer for the construction of new street lights on three residential streets. There were a few Licenses and Certifications existing street lights on old wood poles that did not meet modern standards and did not provide Professional Engineer, uniform lighting. Those were removed and new LED fixtures on new aluminum poles were Illinois, #062-054021 installed throughout the area to improve lighting and safety in the neighborhood around an Professional Engineer, elementary school. Services included project administration, construction observation, IDOT Wisconsin, #32716 documentation, and coordination with the client and contractors. Professional Engineer, Central Road Street Lighting Construction, Village of Mount Prospect. Resident Engineer Michigan, #6201049384 for the construction of new street lights on an IDOT arterial street. The project area had existing Professional Engineer, street lights on old wood poles at intersections only. Those were removed and new LED fixtures Indiana, #PE11011359 on new black painted aluminum poles with decorative bases were installed along the corridor. Documentation of Contract The new light poles were consistent with the existing light poles in other locations within the Quantities, IDOT, #17-13214 Village and LED fixtures were used for efficiency. Services included project administration, Education I construction observation, IDOT documentation, and coordination with the client and contractors B.S., Civil Engineering, 1993 Greater Woodfield Traffic Flow Improvements, Village of Schaumburg. Resident Engineer University of Wisconsin, for the installation of new video vehicle detection systems on existing traffic signals at six Milwaukee, WI intersections along Meacham Road. The existing traffic signals used loop detectors which were not performing in a reliable manner. The new video detection systems were installed to provide reliable service and added functionality including traffic counts of vehicles as well as pedestrians and bicycles. Services included project administration, construction observation, documentation, and coordination with the client, contractor, and vendors. Intersection Pedestrian Improvements, Village of Schaumburg. Project Engineer for the design of modifications to traffic signals and accessible sidewalks for pedestrian crossings. The project was located at the intersection of Illinois Route 72 (Higgins Road) and National Parkway. The intersection was lacking a means for pedestrians and recreational users to safely cross the streets to access local commercial, office, lodging, and residential sites. The work consisted of engineering design to add pedestrian signals and countdown timers to existing traffic signals, with modifications to sidewalks to make them accessible and addition of crosswalks. The project was permitted through the Illinois Department of Transportation. Sanitary Sewer Rehabilitation, City of Lawrenceville. Project Engineer for preparation of construction documents for lining and replacing sanitary sewers throughout the City. The City received grant money to repair sewer lines that were in poor condition due to their age and from areawide flooding in recent years. Many of the sewers in the city were televised so their condition could be analyzed. The proposed sewer work was then prioritized based on the conditions of the pipes. Plans, specifications, and an opinion of cost were prepared for lining the sewers when possible or replacing them if the conditions were too poor for lining. Price Road Bridge Construction, Big Rock Township. Construction Engineer for the construction of a three -span concrete bridge involving driven H -piles, cast -in-place abutments, piers, and superstructure along with ditch grading and HMA pavement. Responsibilities included project administration, construction observation, IDOT documentation, and coordination with the client and contractors. Hampton, Lenzini and Renwick, Inc. 114 Past performance is the best indicator of how a team will perform. From major -scale engineering projects to the beautified turn of a public street, we are known for delivering improved design and construction solutions that create better -functioning communities and a healthier environment. The table below highlights similar projects our proposed team has completed within the last five years. We are proud of our contributions to these improvements and their many benefits to the community and encourage you to contact our references. ® illiiiii ®___ mmmm Mr. Tom Horak Center Street Lighting Decorative streetscape lighting Director of Public Works City of Sandwich City of Sandwich 815-786-8802 Central Road and Willow/Cypress Mr. Matt Lawrie Street Lighting Project IDOT and residential street lighting Traffic Engineer Village of Mount Prospect Village of Mount Prospect 847-392-6000 Mr. Jeff Van Landuyt Lake -South -Madison Roundabout Decorative neighborhood lighting Director of Public Works City of Woodstock design City of Woodstock 815-338-6118 Mr. Greg Berna Streamwood High School Parking lot LED lighting design District Architect School District U-46 School District U-46 847-888-5000 ext. 2267 Mr. Tim Holdeman Kishwaukee River Bike Path Bike path LED lighting design under Public Works Director City of DeKalb existing bridge deck City of DeKalb 815-748-2333 Hampton, Lenzini and Renwick, Inc. 115 We have developed a project schedule identifying key milestones associated with this project. We understand the project has time constraints and we are ready to take on this work to improve the Mount Prospect community. Once the agreement is approved, we anticipate the schedule below to complete engineering for the Randview Highlands Street Lighting project. A cost proposal with the projected number of hours broken down by task and personnel is included in a separate, sealed envelope. Village of Mount Prospect Randview Highlands Street Lighting Project REVISED PROPOSED PROJECT SCHEDULE Hampton, Lenzini and (Renwick, Inc. 1'16 Item 2019 March April May June July Aug Sept Oct Nov Dec 1 Authorization to Start - Kickoff Meeting / GIS Utility Information 2 Topographic Survey & Data Collection 3 Utility Coordination - 4 Lighting Calculations . 5 Pre -Final Project Plans, Specifications, Cost Estimates 6 Villages Review Process 7 Disposition to Comments/Resubmit/Review 8 Submit Final Plans 9 Bidding Assistance / Award 10 PreConstruction Meeting . 11 Construction and As-Builts Hampton, Lenzini and (Renwick, Inc. 1'16 Director Deputy Director Sean P. Dorsey\!V Jason H. Leib Mount Prospect Public Works Department 1 700 W. Central Road, Mount Prospect, Illinois 6005E-2229 Request for Proposals Delivered Via E -Mail DATE: January 18, 2019 FROM: Jeff Wulbecker, Village Engineer Village of Mount Prospect Public Works Department RE: Request for Proposals Randview Highlands Street Lighting Project — Phase II Your firm is invited to submit a Technical Proposal and Cost Proposal to become eligible for a possible interview for engineering services for the Randview Highlands Street Lighting Project— Phase II. Attached to this memo are: 1. A list of materials and information that should be included with your Technical Proposal and Cost Proposal (Exhibit A). 2. A general definition of the scope of work and a schedule of dates and requirements for the selection process (Exhibit B). 3. A map identifying the project location/limits (Exhibit C). The Village of Mount Prospect appreciates your interest in this project. Any questions regarding this Request for Proposals can be directed to Jeff Wulbecker, Village Engineer with the Village of Mount Prospect, by phone at 847-870-5640 or email at jwulbeck@mountprospect.org. A cover letter along with a Technical Proposal and Cost Proposal (two hard copies and one electronic copy) should be forwarded to the following address and received no later than 5:00 p.m. on February 18, 2019. The Technical Proposal and Cost Proposal are to be submitted in separate, sealed packages clearly marked Technical Proposal for the Village of Mount Prospect Randview Highlands Street Lighting Project— Phase II and Cost Proposal for the Village of Mount Prospect Randview Highlands Street Lighting Project — Phase II. Mr. Jeff Wulbecker Village Engineer Village of Mount Prospect 1700 W. Central Road Mount Prospect, Illinois 60056 Exhibit A Requirements for Technical and Cost Proposal Agency: Village mfMount Prospect Project: Rand*ievvHighlands Street Lighting Project— Phase U Location: Elmhurst Avenue, Russel Street, Pine Street, Wille Street (Kensington Road to Highland Street) Your Technical Proposal and Cost Proposal should include the following information: 1. Name, address and brief history of firm. 2. Organizational chart and r6sum6s of key personnel to be assigned to this project. 3. Related experience during the last five (5) years. 4. Description of process to accomplish the required tasks of the project. This should include: a. An understanding of the project. b. Objectives to be met as part of the project. c. Your approach to completing the project. d. The projected number of hours to complete the project broken down by task and personnel. e. A project schedule. 5. A separate complete cost proposal broken down by task as described in the General Scope of Work. Phone B,< B4 rnour�prospeoL� orB Exhibit B General Scope of Work Agency: Village of Mount Prospect Project: Randview Highlands Street Lighting Project— Phase II Location: Elmhurst Avenue, Russel Street, Pine Street, Wille Street (Kensington Road to Highland Street) The Village is interested in providing street lighting systems on four (4) parallel neighborhood streets. The project is bounded by Kensington Road to the north and Highland Street to the south. The affected streets are each approximately 1300' long. Village street lights, which will remain, line Kensington Road. Commonwealth Edison lights, which will be removed with this project, line Highland Street only at intersections. This project will provide Village street lights at approximately 300' spacing along Elmhurst Avenue, Russel Street, Pine Street and Wille Street. Design, construction and inspection services will be funded 100% by the Village. The Randview Highlands Street Lighting Project — Phase I is under construction. Phase I includes Forest Avenue, Fairview Avenue, Prospect Manor Avenue, and Eastwood Avenue (Kensington Road to Highland Street). The electrical connection to the controller is located on Highland Street near Eastwood Avenue. At a minimum, the following tasks shall be included in the scope of services. Additional tasks, at the consultant's recommendation, will be considered by the Village. Design Services: 1. Coordinate a Project Kick -Off Meeting with Village Staff. 2. Perform field survey of topography, utilities, and right-of-way features along the route of the proposed improvement. 3. Coordinate with public utility companies. 4. Prepare complete construction plans, details, specifications, and bid documents. 5. Prepare preliminary and final cost estimates. 6. Prepare all required permit applications and obtain approvals of plans and specifications from all appropriate agencies as necessary. 7. Assist with the bidding process. Construction Engineering Services: 1. Coordinate a Preconstruction Meeting with Village Staff and the Contractor. 2. Provide horizontal and vertical construction layout of the proposed improvements as necessary. 3. Provide construction supervision and inspection. 4. Coordinate with Commonwealth Edison to remove existing street lights. 5. Attend and conduct weekly construction coordination/status meetings. 6. Prepare continual construction punch -list. 7. Prepare bi-weekly pay estimates for contractor work performed. 8. Coordinate final inspection and paperwork. 9. Prepare as -built drawings. Project Schedule Task Deadline Submit Technical and Cost Proposals February 18, 2019 Select consultants for interview February 25, 2019 Select consultant and negotiate contract March 7, 2019 Award contract to consultant March 19, 2019 Kick -Off Meeting March 25, 2019 Complete topo / field work April 2019 Submit preliminary plans to Village April 2019 Submit final plans to Village June 2019 Bid opening July 2019 Start construction September 2019 Complete construction December 2019 Complete as -built drawings January 2020 I � o n e B4 17/B 170-564 0 B,< B4 V\AAAA/ Moui_�L�IorosjpecL� org Exhibit C Project Location/Limits Map Agency: Village mfMount Prospect Project: Rand*ievvHighlands Street Lighting Project— Phase U Location: Elmhurst Avenue, Russel Street, Pine Street, Wille Street (Kensington Road to Highland Street) Phone B,< B4 mxxAA/rnour�prospeoL� orB Lv Mount Prospect - Randview Highlands Street Lighting Project -Phase II Design and Construction Hours Employee Classification Task Description E6 E4 E2 T1 SUR SUR ENV Direct Costs Hours Fee 1. Design Services Kick-off Meeting and Field Review f 4 4 8 $ 1,100.00 Survey f Control 0 0. I 0 $, Topographic Survey/ Utility Inspection 20 20 $ 1,500.00 Coordination with Utilities (Design JULIE Locate and Village GIS) 4 4 8 $ 720.00 Prepare Voltage Drop f 4 I 4 $ 420.00` Prepare Construction Plans (Title Sheet, General Notes, Summary of f 44 16 I 60 $ 5,820.00 Quantities, Lighting Plan, Wiring Diagram, Controller, and Details) Prepare Bid Document (Assume Locally let) 28 28 $ 2,940.00 Prepare Preliminary and Final Estimates of Probable Cost 6 6 $ 630.00 Coordination with ComEd to provide electrical feed (if needed) 0 0 $ - Obtain all Permits (None Anticipated) Assist with Bidding Process 6 6 $ 630.00 Construction Services (assume part-time 5 weeks of active working f 2. days) Preconstruction Meeting f 4 4 I 8 $ 1,260.00 Construction Layout (This will be included in the construction contract) Construction supervision and inspection (5 days/week - 4 hours/day) 100 I 100 $ 14,500.00 Attend Weekly Construction Coordination Meeting 8 I 8 $ 1,160.00 Prepare Punch -list f 4 I 4 $ 580.00` Prepare bi-weekly pay estimates 8 I 8 $ 1,160.00 Final Inspection f 6 I 6 $ 870.00` Prepare as -built drawings f 4 4 I 8 $ 880.00` 3. Administration Consultation and Coordination 4 I 4 $ 680.00 Quality Assurance f 4 1 I 5 $ 805.00` Project Administration f 4 I 4 $ 680.00` Sub -Total 20 134 96 44 1 0 0 $ - 295 $ 36,335.00 DESIGN E6 = Engineer Level 6 = Randy Newkirk (Project Manager) E2 = Engineer Level 2 = Dirk Yuill (Design Engineer) T1/T2 = Technician Level 1/2 = Draftsmen SUR 2 = Survey Level 2 = Eric Haglund (Survey Manager) SUR 1 = Survey Level 1 = Topographic Surveyor CONSTRUCTION E6 = Engineer Level 6 = Scott Rodseth (Construction Manager) E4 = Engineer Level 4 = Jeff Meindl (Resident Engineer) Note: Construction hours are estimated and subject to adjustment based on the contractor's approved progress schedule. om