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Home My WebLink About5.8 Motion to accept the Suburban Purchasing Cooperative Joint Bid Results - 2019 Chevrolet Tahoe Pursuit Vehicle Page 1 of 3 �71 'RZY Agenda Item Details Meeting Mar 0 , 2019 - REGULAR MEETING OF THEM UT PROSPECT VILLA ARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.8 Motion to accept the Suburban Purchasing Cooperative joint bid results for the purchase of one (1) 2019 Chevrolet Tahoe Police Pursuit Vehicle from Currie Motors in an amount not to exceed $54,000. Access Public Type Action (Consent) Preferred Date Mar 05, 2019 Absolute Date Mar 05, 2019 Fiscal Impact Yes Dollar Amount 54,000.00 Budgeted Yes Budget Source Vehicle Replacement Fund/Community Investment Program Recommended Accept the Suburban Purchasing Cooperative joint bid results for the purchase of Action one (1) 2019 Chevrolet Tahoe 4 Wheel Drive Police Pursuit Vehicle from Currie Motors and the purchase and installation of a K-9 cage, emergency lighting, police lettering, storage compartments and communication equipment in an amount not to exceed $54,000. Public Content Information The Police Department's squad number P-5 is budgeted for replacement in 2019. This vehicle is a 2011 Ford Expedition extended length (EL) 4 wheel drive vehicle with approximately 63,600 miles and currently serves in multiple capacities. In addition to serving as a front line patrol vehicle, squad P-5 is also used by the Department's Evidence Technicians. Replacement Polio Squad P-5 has been evaluated utilizing Public Work's detailed comprehensive replacement policy. The policy uses a point-based criterion that rates the following four (4) major factors: age, mileage, repair and maintenance (R&M) costs, and condition of the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that a vehicle should be replaced. Squad P-5 scored a total of thirteen (13) points, which indicates that the vehicle is recommended for replacement. This vehicle has operated as an emergency vehicle, which is taxing on the power train. This vehicle has exceeded its life expectancy (13 points) and major repairs will be needed if service life is Page 2 of 3 extended any longer based on current conditions. A copy of the Public Works Vehicle Evaluation Forms (Exhibits A, B, and Q are attached. Replacement Recommendation Staff would like to utilize the new P-5 as the police department's marked K-9 vehicle. The Village is a member of the Northwest Municipal Conference (NWMC) which has pricing available through the Suburban Purchasing Cooperative (SPC). The Chevrolet Tahoe Police Pursuit Vehicle is included in the 2019 Joint Purchasing Contract #185. This is a publicly bid contract that satisfies the procurement requirements of the Village of Mount Prospect Purchasing Policy. The Chevrolet Tahoe Police Pursuit Vehicle is a full sized SUV with a large cargo area. The cargo area will be used to store K-9 related training gear and equipment. Some of the bulkier equipment include a bite suit and tracking equipment, as well as the standard emergency equipment, which is stored in all departmental police vehicles (traffic cones, flares, etc.). The Chevrolet Tahoe also has separate controls for rear seat area air conditioning that is crucial for the comfort and protection of the K-9, keeping the K-9 cool in the summer and warm in colder months. The additional room in the rear passenger area will also provide additional comfort for the K-9. Funding for the replacement of squad P-5 is provided in the 2019 Annual Budget on page 423 of the Community Investment Program section and listed under account number 061.60.90.00.1.708.660.003. The total budgeted amount for this purchase is $54,000, which reflects the price of the vehicle as well as the aftermarket K-9 cage, electronics, emergency lighting, storage cabinetry and vehicle markings. A copy of the 2019 Chevrolet Tahoe price sheet listing the vehicle equipment is attached. The vehicle being replaced will be sold through the GovDeals.com Internet auction. Alternatives 1. Accept the Suburban Purchasing Cooperative bid for the purchase of one 2019 Chevrolet Tahoe 4 Wheel Drive Police Pursuit Vehicle from Currie Motors in an amount not to exceed $54,000. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends acceptance of the Suburban Purchasing Cooperative joint bid results for the purchase of one (1) 2019 Chevrolet Tahoe 4 Wheel Drive Police Pursuit Vehicle from Currie Motors in Forest Park, Illinois and the purchase and installation of a K-9 cage, emergency lighting, police lettering, storage compartments and communication equipment in an amount not to exceed $54,000. -ioto. Currie Motors Order Form 001.pdf (396 KB) P-5 P jpg (21464 KB) B &nd C.pdf (1.89 KB) P-5 Eval 1:orms A, Administrative Content Executive Content All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the Page 3 of 3 audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. Motion &Voting (not specified) Motion by Richard Rogers, second by Colleen Saccotelli. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel A join t Purchasing- , 10 Sin u WRURRAN PURCHASING For Local Government Agencies September 13, 2018 Mr, "T"homas Sullivan Currie Motors Chevrolet 8401 W. Roosevelt Road Forest Park, 11, 60130 Dear Mr. Sullivan, -]'his letter is to inform you that the Suburban Purchasing Cooperative's Governing Board has approved the award of SPC Contract #185 for the 2019 Chevrolet Tahoe Police Pursuit and Special Service Vehicles Plus Option Packages and Other Options to Currie Motors Chevrolet. With acceptance of this contract, Currie Motors Chevrolet agrees to all terms and conditions set forth in the specifications contained within the Request for Proposals to which you responded. C Urric Motors. Forest llark.,.1(,mm_will handle afll�rl��tu m_t�armlr��aic�la urcl ased will be assessed a $120.00 a3`ininisdrdve feuipf vehicle vhich shall be!mid directly by�the ven for(c)w01c.,41C on., sis.. 'rhe SPC looks forward to another productive year working with Currie Motors Chevrolet, Please sign and date this agreement below, retaining copies for your tiles and returning the original to my attention. The duration of the contract is September 13,2018 through September 12,2019. The SPC reserves the right to extend this contract for up to (3) three additional one-year terms upon mutual agreement of the both the vendor and the SPC on a negotiated basis. Sincerely, Ellen Dayan, CPPB Purchasing Director Northwest Municipal Conference _ 09 1118 Name: Ellen Dayan .........-'-,....... m.�. Date Nm._a . ... ..ro..ro m..,.,. m,_.... .. _.__.. me. Date Northwest Municipal Conference Currie Motors Chevrolet 11141lage llgrcns'A !Northwest Municipal South Suburban Mayors 11111 County- rtlurtagery Conferelive Conference A nd Ahina ers Associalion Governmental League 1270 OW ltrook Rood 1600 h.asl Goff l?d-Suite 0700 1904 11'est 17411'Street 3180 t heodore,Street,Suite 101 Oak Brook, 11,605:2.3 /les Plaines,It 60016 East 11rrze1 Crest, It 60.129 Joliet,It 60-135 Susove Oub"ell !;flim Dalvan, CPPB lid Puesel Cherie 13elom Ilhi mv:(630)571_(1P N) Phone- (847)296-9200 Phone:(7(18)200-1155 Phone:(815) 729-35-15 1-'rtx•(6331) '74),1,°3'•1 Fox (4.17)296-9207 Fax, (704)206-1133 ['ax:(815) 729.3536 I RBAN PURCHASING 2019 Chevrolet Tahoe Police Patrol Package Contract#185 1" wim ✓i i' 4 ''"M� ""2111 ��o�n�� I�� • a Currie Motors Chevrolet Your Full-Line Municipal Dealer ORDER CUTOFF: 03/15/19 Contract# 185 SUBURBAN PURCHASING III ' i , Currie Motors Chevrolet SPC Contract Winner 2019 Chevrolet Tahoe Police Patrol Package Contract #185 Standard Package: $32,089 Warranty 3 Years 36, 000 miles Bumper to Bumper/5 Years 60,000 Power train i Eff Audio system, Chevrolet MyLink Radio with Lighting, interior with dome light, cargo lights, 8"diagonal color touch-screen, door handle or Remote Keyless Entry-activated AM/FM stereo with seek-and-scan and digital clock, illuminated entry and map lights in front and includes Bluetooth streaming second seat positions audio for music and select phones; voice-activated Mirror, inside rearview manual day/night technology for radio and phone; OnStar, 6 months of Directions and and Shop with the ability to browse, select and install Connections plan apps to your vehicle. You can 1 Visit onstar.com for coverage map, details customize your content with audio, weather and and system limitations. Services vary by more; featuring Apple CarPlay andAndroid Auto model&conditions. capability for compatible phone; 4 USB ports and 1 Power outlets, 3 auxiliary, 12-volt, includes 2 auxiliary jack on the instrument panel and 1 in the cargo area NiII: N Driver Information Center, 4.2"diagonal Power outlet, 110-volt, 1.1 Amp, 150 Watt multi-color Rear Vision Camera Automatic Occupant Sensing System, sensor Safety belts, 3-point, driver and front passenger indicator inflatable restraint, front passenger in all seating positions Assist handles, front passenger and second Steering column, Tilt-Wheel row outboard I l::::'. 4 Steering wheel controls, mounted audio and Climate control, dual-zone automatic cruise controls, includes Driver Defogger, rear-window electric Information Center controls Door locks, power programmable with lockout Theft-deterrent system, content, electrical, protection. Auto Lockout is disabled on Driver unauthorized entry door Theft-deterrent system, vehicle, PASS-Key III Instrumentation, analog with certified 150 mph Tire Pressure Monitor System, air pressure speedometer, odometer with trip odometer, sensors in each tire with pressure display in engine hour meter, fuel level, voltmeter, engine Driver Information Center temperature, oil pressure and tachometer Warning tones, headlamp on, key-in-ignition, Key, 2-sided driver and right-front passenger safety belt LATCH system (Lower Anchors and Top unfasten and turn signal on tethers for Children), for child safety seats,lower Windows, power, with express down and anchors and top tethers located in all second express up front doors and lockout features row seating positions Contract# 185 SUBURBAN PURCHASING Daytime Running Lamps, with automatic exterior lamp control Door handles, Black Exterior ornamentation delete Glass, deep-tinted (all windows, except light tinted glass on windshield and driver-and front passenger-side glass) Liftgate, rear manual Mirrors, outside heated power-adjustable, Suspension, heavy-duty, police-rated, front, manual-folding independent torsion bar, and stabilizer bar and Mirror caps are Black rear, multi-link with coil springs Tires, P265/60R17 all-season, police, V-rated Trailering equipment, heavy-duty Tire, spare P265/60R17 all-season, police, Vrated Transmission, 6-speed automatic, Tire carrier, lockable outside spare, winch-type electronically controlled with overdrive and mounted under frame at rear tow/haul mode Wheels, 17"x 8"(43.2 cm x 20.3 cm) steel, Air bags, frontal and side-impact for driver and police front passenger and head curtain side-impact for Wheel, 17"x 8" (43.2 cm x 20.3 cm)full-size, all rows in outboard seating positions Note: steel spare Head curtain side-impact included for third row Windshield, solar absorbing, shaded upper seating positions, even though seat has been Wiper, rear intermittent with washer deleted. Wipers, front intermittent, Rainsense Requires(AZ3) 40/20/40 split-bench front seat. Windshield style, acoustic laminated glass Always use safety belts and child restraints. Air cleaner, high capacity Children are safer when properly secured in a Alternator, 170 amps, high output rear seat in the appropriate child restraint. See Battery, 660 cold cranking amps with 80 amp the Owner's Manual for more information. hour rating SiriusXM Satellite Radio, delete Power supply, 100-amp, auxiliary battery, rear Cruise control, electronic with set and resume electrical center speed Power supply, 50-amp, power supply, auxiliary Floor covering, Black rubberized vinyl battery, passenger compartment wiring harness Identifier for Police Patrol Vehicle Power supply, 120-amp, (4) 30-amp circuit, Remote Keyless Entry, extended-range Primary battery, relay controlled, passenger Seats, front 40/20/40 split-bench, 3-passenger, compartment harness wiring Active Aero Shutters, front Cooling, auxiliary transmission oil cooler, Capless Fuel Fill heavy-duty air-to-oil Cooling, external engine oil cooler, auxiliary, heavy-duty air-to-oil integral to driver side of radiator Engine, 5.3L EcoTec3 V8, with Active Fuel Management, Direct Injection, Variable Valve Timing and Flex Fuel, includes aluminum block construction GVWR, 6800 lbs. (3084 kg) Rear axle, 3.08 ratio Steering, power, electric Z56 Contract# 185 SUBURBAN PURCHASING Modal-O tions ✓ Police Patrol Vehicle 4-Wheel Drive-Pursuit 3624.00 Rated Special Service Package Vehicle 4-Wheel Drive- 3008.00 Non Pursuit Rated Olations Exterior .. Non Tinted Solar Glass -268.45 Recovery Hooks 45.50 Exterior body colored parts-Victory Red 204.75 _ ... ................... ..... —w wmw —mwm—mm_ Special Paint Solid 386.75 Polished Aluminum Wheels(SSV Only) 352.00 Requires Max Trailer Tow Package Front and rear splash guards 177.45 Body-side moldings 136.50 -------- Options—Interior Inoperative rear doors 53.00 Inoperative rear window switches 51.87 ✓ Red/White Auxiliary dome light 154.70 OnStar delete(Bluetooth delete included)_ -74.80 Adjustable power pedals136.50 ✓ Power Frontasse p nger seat—Required with Front INCL Bucket Seats Carpeted floor covering 172.00 Cargo shade........._. _ 177.45 4 Rear cargo mat(Requires carpeting) 195.00 ./J NEEW� Enhanced Driver Alert Package, includes 632.00 Power-adjustable pedals, Forward Collision Alert, IntelliBeam headlamps, Low Speed Forward Automatic Braking, Lane Keep Assist with Lane Departure Warning and Safety AlertDriver Seat Options—Mechanical/Electrical Auxiliary speaker wiring 54.60 _ .�—............... Grill lamp/siren speaker wiring 83.72 �✓ Horn and siren circuit wiring 37.31 _ Flasher System .. ....___�....._.._... _...._........._...... 450.45 ✓� Daytime running light delete 45.50 Spot Light-left hand 445.90 Contract# 185 0 SUBURBAN PURCHASING Spot Light-dual 773.50 .........._____.....__................ . ✓ City Brake Package- PPV Only N/C LockingDifferential W-W -__- 259.60 ._� Block heater ..............................._.............. ....._��___.-..............� . 91.00 _.....�............_- ............................................ ....ww_..................._ Ground studs 80.00 Max Trailering Package(SSV Only) 527.80 Options-Additional 6-Additional keys-Requires Key Common 37.31 Option ........ .....__.._______- . Key Common- 22.75 Key Common 22.75 Remote Keyless Entry-6 additional 68.25 unprogrammed transmitters Remote vehicle start 273.00 Delivery>50 Miles 185.00 ✓ Manufacturers Certificate of Origin N/C ... .............................. Municipal Plates M MP X 203.00 Exterior Colors ✓ Black ......... _._._._.. _..._._._ _.. ..N/C.-._..�_ .... ....... Siren Red Tint Coat 435.60 Summit White N/C ....................................... Silver Ice Metallic N/C Blue Velvet Metallic N/C Pepper Dust Metallic....................................... -N/C �....................... ] Shadow Gray Metallic N/C Woodland Green 386.75 Satin Steel Metallic N/C Victory Red 220.00 ........1VISP Blue................................. ........__.....__.........................._...._.............................227�. ,.w 0 Ej Wheatland Yellow386.75 Interior __—----............................. 71 Jet Black 40/20/40 Bench Standard Jet Black Front Buckets (w/console & frontal 227.50 side impact airbags) �✓ Front Center Seat Delete N/C Vinyl Rear Seat N/C Contract# 185 0 SUBURBAN PURCHASING Title Name Title Address Title City Title Zip Code Contact Name Phone Number Purchase Order Number Fleet Identification Number Tax Exempt Number Total Dollar Amount Total Number of Units Delivery Address *Orders Require Signed Original Purchase Order and Tax Exempt Letter Submitted to: Currie Motors Commercial Center 8401 W.Roosevelt Rd. Forest Park,IL 60130 PHONE: (815)412-3227 Tom Sullivan udLum *Title Corrections will be Billed Appropriate Assessed Fees by the Sec. of State Contract# 185 Unit # P-5 Year: 2011 Hours: N/A EXHIBIT A Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form Assigned Dept. /Div. Police Dept. Make: Ford Model: Exnedition EL Date of Evaluation: 2/25/19 Mileage: 63,514 Performed By: Nichols/Breitzman ..._...... ....................._ System .. ....... Diagnosis �...... ..............__.. Estimated Repair Cost ..mmmm_............__ Engine Fair.. _ ...�...... -02 Sensor, Ign. Coils _........ $850.00 . _....................... - ��.. Transmission ._..�................._. w... Good -Change fluid _. $200.00 Differential Good ._._........................... Exhaust System ........ __.- ....... ..._wm _.. Good ...................... -_6........... .......... Cooling System Fair -Hoses $500.00 _.._ ....................... Brakes ......... Fair -Rear brakes _.....�. �s .. ........... $300.00 Tires _........... ......_W.. Fair -5/32" $800.00 ........................................... .......................... Steering . ....... Good _..........._..............� ... Suspension _....... ._.................... Good _........ -------- HVAC ................ _ Fair -Actuator, Resistor ..........� $800.00 ....._......___vw Electrical ... Good __............... ...... .......... w w ..._..._. .. Body/Frame ........... __ yr Fair -Tailgate Corrosion _ _...... $1,000.00 _.�......... .......... Interior .........................� �--- ....... Good ..................._......... ............... Other Fair -Left side decals chipped $1,000.00 Total Estimated Re �� Repair �.................. $5,450.00 Cost ..... _ _..... _................................. Diagnosis Code Code Description Good _............ ..... _ Systems are functioning well and no �._. _.... WW major repairs are expected. .... . _... ._M.................. _ _,.m_ _........_ Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Mayor repairs are required as soon as possible to ensure u ..._......� nit safety and reliability. EXHIBIT B Villaee of Mount Prospect Vehicle/Eauinment Evaluation Summary Report Unit # P-5 Assigned Dept. /Div. Police Dept. Year: 2011 Make: Ford Model: Expedition EL Mileage: 63,514 Date of Evaluation: 2/25/18 Performed By: Jim Breitzman Ratings: Unit age: 8 Base Policy Age: 5 Mileage/Hrs: 63,514 Base Policy Mileage/Hrs: 70,000 Maintenance Cost: Repair and Maintenance Cost: $ 12,934 - Purchase Price: $ 30,001 Repair and Maintenance Percentage of Purchase Price: 43 % Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 5,450 - Current Book Value: $ 8,000 Repair Cost Percentage of Current Book Value: 68 % Total_ Ownership Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 65,124 Less Salvage Value $ 8,000 Net Lifetime Costs $ 57,124 Divided by Mileage Hours 63,514 Operating Cost Per Mile/Hour $ 0.90 Points: 4 Points: 1 Points: 4 Points: 4 ... otam Points: 1 Comments and other considerations: This vehicle has operated as an emergency vehicle, which is taxing on the powertrain. Superintendent's recommendation: This vehicle has exceeded its life expectancy 3 points)_at d ntia"or repairs will be needed i service life is extended any longer eased on condition. Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. EXHIBIT C 'iI illlage of Mount Prospect February 2019 Vehicle/Equipment Life Cycle Cost Analysis Vehicle/Equipment Number - P-5 (2011 Ford Expedition EL, 4x4) Total Ownership Cost - Salvage Value / Mileage, = Cost Per Mile to Operate $65,124.00 $8,000.00 63,514 $0.90 —0—Total Ownership Costs Life Cycle Costs Total R&M • Total Fuel N -Market Value $70,000.00 w $65,124.00 $60,000.00 $50,000.00 $40,000.00 N $30,000.00 ,001.00 $20,000.00 - }$22,189.00 - •- �,'..-'.= ,+$12,934.00 ®$8,000.00 $0.00 — 2011 2019 Year Total Ownership Cost - Salvage Value / Mileage, = Cost Per Mile to Operate $65,124.00 $8,000.00 63,514 $0.90