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HomeMy WebLinkAbout8.1 Motion for Authorization to allow Camosy Construction to Begin Demolition - 799 Bermann CourtBoardDocs® Pro Agenda Item Details Meeting Category Subject Access Type Preferred Date Absolute Date Fiscal Impact Dollar Amount Budgeted Budget Source Recommended Action Public Content Page I of 2 P .W.1 Motion for Authorization to Allow Camosy Construction to Begin Selective Demolition at 799 Biermann Court for Phase I of the Police Headquarters in the amount of $567,303.23 Public Action Feb 05, 2019 Feb 05, 2019 Yes 567f 303.23 Yes Police HQ Capital Fund Authorize Camosy Construction to Begin Selective Demolition at 799 Biermann Court for Phase I of the Police Headquarters in the amount of $567,303.23 Information On December 21, 2018 the Village, in conjunction with the Police HQ construction manager, Camosy Construction, advertised an early release bid package for selective demolition, site clearing and grubbing, temporary construction fencing, existing concrete crushing, temporary lighting installation, and interior utility disconnection work to the public. Advertisements went out in the Daily Herald, across a multitude of contractor invitation programs, and via direct invitation to known demolition contractors. As this package includes a number of trades other than demolition, it was expected that the bid results would be limited in the amount of bidders because of its complexity and number of individual trades involved. A pre-bid walk through was held on December 27, 2018, along with a number of follow up meetings with additional contractors over that next week. Bids were returned to the Village on January 10, 2019 by 2:00 pm where staff and Camosy opened the packets. The results were as follows: McDonagh Demolition $522,303.23 American Demolition $572,414.00 Camosy Construction $613,000.00 Alpine Demolition $1,159,500.00 McDonagh Demolition was the lowest responsible bidder and is a reputable demolition firm. Their portfolio of demolition includes countless projects for the City of Chicago, the Federal Aviation Administration, Chicago Department of Aviation (both O"Hare and Midway), and local suburban municipalities. In addition, McDonagh Demolition provided a voluntary alternate t* deduct $10,000 from their bid if the concrete crushing on-site was eliminated in favor of them providing the appropriatc amount of stone fill in exchange. As a crushing operation is noisy, messy, and could disturb the neighboring businesses, the alternate has been included in the demolition scope of work, reducing the overall bid for demolition to $512,303.23. All concrete from the demolition process will be hauled to an approved recycling facility. The budgeted amount of work that coincides with this bid package was about $800,000 including allowances for ComEd fees, future demolition of temporary lighting, Nicor fees, and unsuitable material discovery. The allowances total to $175,000 and https://www.boarddocs.com/il/vomp/Board.nsf/Public 2/6/2019 BoardDocs® Pro Page 2 of 2 when added to the McDonagh Demolition costs the project demolition work is well under budget. An updated project budget is included with this Board item, which shows individual line items for all the demolition allowances, plus a surplus of $120,486.00 which has been added to the project contingency for now. In the updated budget sheet attached, all items 2.30 through 17.00 are yet to be bid and are subject to change. In addition to the demolition bid costs, Camosy Construction will be paid $55,000.00 for on-site Construction Management services, demolition layout, utility coordination, and daily reporting, along with off-site project management, billing, certified payroll documentation, and payment management. Most importantly, the project risk in the form of insurance will be carried by Camosy Construction and the subcontractor, as opposed to the Village. The rest of the bid packages (2.30 through 17.00) were released to the public on January 18, 2019 with advertisement in the Daily Herald, direct invitation, and through multiple contractor bid notification sites. Notice of prequalification for these bids was shared on the Village website in December - January and advertised in local newspapers. An on-site pre-bid meeting for all bidders was held on January 31, 2019. Final bid submittals are due on February 14, 2019 at the Village Hall, where they will bc opened by Staff and Camosy Construction. Once bids are opened and qualified for scope and qualifications, a Guaranteed Maximum Price (GMP) will be set by Camosy Construction. The anticipated date for GMP presentation and approval by thc Village Board is expected to be March 5, 2019. This demolition and Construction Management package of work will be included within the overall GMP to be approved on March 5, 2019. Alternatives 1. Motion to Authorize Camosy Construction to Begin Selective Demolition at 799 Biermann Court for Phase I of the Police Headquarters in the amount of $567,303.23 2. Action at discretion of Village Board. Staff Recommendation As the Village is only contracting with Camosy Construction as a construction manager and not directly with McDonag Demolition, there is no direct contract to approve by the Village Board at this time. Instead, staff respectfully requests Boar approval to allow Camosy Construction to move forward with the demolition contract and construction oversight in the amoun I of $567,303.23 now, which will be added into the overall GMP approval by the Board on March 5, 2019. 1 Aract 1-30-1.9.pff (93 KB) 01.--201.9 budget- PD.pdf (65 KB) Demo C&r ................. Administrative Content Executive Content https://www.boarddocs.com/il/vomp/Board.nsf/Public 2/6/2019 VILLAGE OF MT PROSPECT NEW POLICE STATION BIDDING RECP 0189-17 DESCRIPTION SF Total CAMOSY CONSTRUCTION mommm SF/Total 1 1 -Jan -19 75% CD BUDGET VARIANCE 1.00 GENERAL CONDITIONS 1.0% $221,840 $2.46 $221,841 ($1111 ) 1.10 COMED FEES 0.2% $50,000 $0.56 $50,000 $0 16.20 DEMO TEMPORARY LIGHTING 0.2% $50,000 $0.56 $50,000 $0 1.20 NICOR FEES 0.1% $25,000 $0.28 $25,000 $0 1.30 UNSUITABLE MATERIAL ALLOWANCE 0.2% $50,000 $0.56 $50,000 $0 2.10 DEMOLITION 2.3% $512,303 $5.69 $632,789 ($1111120,486) 2.30 EARTHWORK 0.0% $4*'ii $4.67 $420,544 $0 2.74 ASPHALT PAVING 0.0% til 46 $2.62 $236,046 $0 2.82 FENCING 0.0% $S,Is44- $0.91 $81,499 $0 2.90 LANDSCAPING 0.0% $26,445' $2.56 $230,445 $0 4.00 MASONRY WORK 0.0% $2,093325 $23.26 $2,093,325 $0 5.00 STRUCTURAL STEEL 0.0% $7.57 $680,899 $0 6.00 GENERAL TRADES 0.0% $3tf $34.61 $3,1 15,054 $0 7.50 EPDM ROOFING & SHEET METAL 0.0% $3.98 $357,998 $0 8.40 ALUMINUM STOREFRONT/ GLASS & GLAZING 0.0% $7.52 $676,539 $0 9.26 METAL STUDS & DRYWALL 0.0% t 1'J 4161'0'7f $16.96 $1,526,571 $0 9.51 SUSPENDED ACOUSTICAL CEILINGS 0.0% $"112-6 f $1.92 $172,681 $0 9.90 PAINTING & WALL COVERING 0.0% $33,5'13 $5.93 $533,513 $0 10.50 METAL LOCKERS 0.0% $'224x,343 $2.49 $224,343 $0 11.07 AV & SOUND EQUIPMENT 0.0% rl 5a(82 $1.95 $175,182 $0 11.19 DETENTION EQUIPMENT 0.0% $34 � 1f $3.81 $343,277 $0 13.05 FIRING RANGE 0.0%35bbt-, $5.83 $525,000 $0 13.70 SECURITY ACCESS & SURVEILLANCE 0.0%2554, $5.84 $525,546 $0 15.30 FIRE PROTECTION 0.0% $4.42 $397,500 $0 15.40 PLUMBING 0.0% $7.71 $693,500 $0 15.80 HVAC 0.0% $3Y"/'/ 8 $35.68 $3,211,338 $0 16.00 ELECTRICAL 0.0% $3fl({'I,r $35.13 $3,161,270 $0 17.00 TESTING 0.0% $3( (i 4, $0.33 $30,000 $0 18.00 PERMIT 0.0% $0 $0.00 $0 $0 21.00 CONCRETE WINTER PROTECTION 0.1% $25,000 $0.28 $25,000 $0 22.00 MASONRY WINTER PROTECTION 0.1% $25,000 $0.28 $25,000 $0 24.00 CONTRACTORS CONTINGENCY 2.8% $620,487 $6.89 $500,000 $120,487 27.00 INSURANCE 0.5% $101,660 $1.13 $101,660 $0 28.00 FIELD SUPERVISION 1.8% $393,518 $4.37 $393,518 $0 29.00 CONSTRUCTION FEE 1.7% $376,020 $4.18 $376,020 $0 30.00 BOND PREMIUM 0.6% $125,197 $1.39 $125,197 $0 TOTAL CONSTRUCTION COSTS 11.7% $21,988,096 $244.31 $21,988,096 ($0) GS0189-17 MPPD MAIN JOB GMP Page 1 of 1 DO NOT USE!!! Village of Mount Prospect Community Development Department MEMORANDUM TO: MICHAEL CASSADY, VILLAGE MANAGER CC: NELLIE BECKNER, ASSISTANT VILLAGE MANAGER FROM: MARK RYSAVY, DD BUILDING & INSPECTION SERVICES DATE: JANUARY 30, 2019 SUBJECT: POLICE HEADQUARTERS DEMOLITION AUTHORIZATION Mount Prospect On December 21, 2018 the Village, in conjunction with the Police HQ construction manager, Camosy Construction, advertised an early release bid package for demolition, site clearing and grubbing, temporary construction fencing, existing concrete crushing, temporary lighting installation, and interior utility disconnection work to the public. Advertisements went out in the Daily Herald, across a multitude of contractor invitation programs, and via direct invitation to known demolition contractors. As this package includes a number of trades other than demolition, it was expected that the bid results would be limited in the amount of bidders because of its complexity and number of individual trades involved. A prebid walk through was held on December 27, 2018 at the 799 Biermann Court location, where 17 attendees from multiple trades were represented. In addition, Camosy Construction hosted a number of follow up meetings with additional contractors over that next week to make sure as many subcontractors as possible had the opportunity to bid the project. Bids were returned to the Village on January 10, 2019 by 2:00 pm where staff and Camosy opened the packets. The results were as follows: McDonagh Demolition $522,303.23 American Demolition $572,414.00 Camosy Construction $613,000.00 Alpine Demolition $1,159,500.00 McDonagh Demolition was the lowest responsible bidder and is a reputable demolition firm. Their portfolio of demolition includes countless projects for the City of Chicago, the Federal Aviation Administration, Chicago Department of Aviation (both O'Hare and Midway), and local suburban municipalities. In addition, McDonagh Demolition provided a voluntary alternate to deduct $10,000 from their bid if the concrete crushing on site was eliminated in favor of them providing the appropriate amount of stone fill in exchange. As a crushing operation is noisy, messy, and could possibly disturb the neighboring businesses, the alternate has been included in the demolition scope of work, reducing the overall bid for demolition to $512,303.23. All concrete from the demolition process will be hauled to an approved recycling facility. Page 2 It is expected that the construction fence will be installed and mobilization will begin during the week of February 4, 2019. Electrical, gas, water, sprinkler, and fire alarm disconnection work is also expected to begin the first full week of February, with the demolition of interior walls to take place once the utility disconnection work is complete. No exterior demolition is expected to begin until the end of March. The budgeted amount of work that coincides with this bid package was about $800,000 including allowances for ComEd fees, future demolition of temporary lighting, Nicor fees, and unsuitable material discovery. The allowances total to $175,000 and when added to the McDonagh Demolition costs the project demolition work is well under budget. An updated project budget is included with this memo, which shows individual line items for all the demolition allowances, plus a surplus of $120,486.00 which has been added to the project contingency for now. In the updated budget sheet, all items 2.30 through 17.00 are yet to be bid and are subject to change. In addition to the demolition bid costs, Camosy Construction will be paid $55,000.00 for on-site Construction Management services, demolition layout, utility coordination, and daily reporting along with off-site project management, billing, certified payroll documentation, and payment management. Most importantly, the project risk in the form of insurance will be carried by Camosy Construction and the subcontractor, as opposed to the Village. The rest of the bid packages (2.30 through 17.00) were released to the public on January 18, 2019 with advertisement in the Daily Herald, direct invitation, and through multiple contractor bid notification sites. An on-site prebid meeting for all bidders is being held on January 31, 2019. Final bid submittals are due on February 14, 2019 at the Village Hall where they will be opened by Staff and Camosy Construction. Once bids are opened and qualified for scope and qualifications, a Guaranteed Maximum Price (GMP) will be set by Camosy Construction. The anticipated date for GMP presentation and approval by the Village Board is expected to be March 5, 2019. This demolition and Construction Management package of work will be included within the overall GMP to be approved on March 5, 2019. As the Village is only contracting with Camosy Construction as a construction manager and not directly with McDonagh Demolition, there is no direct contract to approve by the Village Board at this time. Instead, staff will be requesting Board approval to allow Camosy Construction to move forward with the demolition contract and construction oversight in the amount of $567,303.23 now, which will be added into the overall GMP approval by the Board on March 5, 2019.