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Agenda Item Details
Meeting Nov 07, 2018 - REGULAR MEETING OF THEM UT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 8. VILLAGE MANAGER'S REPORT
Subject 8.1 Motion to accept the Global bid through the Houston -Galveston Area Council Cooperativ
Purchasing Program to replace Engine 517 for an amount not to exceed $682, 158.00. 1
Access Public
Type Action
Preferred Date Nov 07, 201g
Absolute Date Nov 07, 2018
Fiscal Impact Yes
Dollar Amount 682f 158.00
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Public
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Public Content
Information
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The Fire Department is scheduled to replace the 2003 Pierce Quantum Pumper 517 (Reserve Engine 13) in 2018. This
apparatus has over 108,000 miles, over 11,500 hours logged, and its current condition and maintenance records indicatc
replacement is warranted. Fire engines generally remain in service for 15 years; ten as frontline and five in reserve status.
517 was frontline for almost 13 of its 15 years in service. Responding to approximately 2000 calls per year, this apparatus
has met its useful life expectancy and extending its use will result in increasingly higher maintenance costs. The vehicle
evaluation forms and life cycle cost analysis are attached for reference.
Careful consideration has been given to designing a vehicle that fits the current and future needs of the community. Since
the purchase of the current Engine 517 the department's engine inventories have increased considerably in the last 15
years. Vehicles now carry more equipment than ever before. Driven by the department's cancer prevention
campaign, staff adopted the clean cab isolation policy which requires additional space for decontamination ("decon")
kits. The department has also added Active Shooter protective gear and carry more EMS and Rescue equipment such as;
portable extrication tools, isolation kits, Rapid Intervention Team packs, scene lights, cardiac monitors, larger fans, Rescue
Jack, additional large diameter hose and associated appliances. The apparatus committee identified these needs in the last
Engine purchase (516) and over the last several months, the Pierce Dash CF has performed well and has all the features
recommended for today"s fire apparatus.
General Bid Information and Budget Impact:
a,
This Engine would be purchased from Pierce Manufacturing through Global Emergency Products. The department's last fivC
fire apparatus purchases (four pumpers, as well as our current tower ladder truck) have been from Pierce
Manufacturing. Staff considers Pierce vehicles as well as their service to be unmatched. As members of the Houston -
Galveston Area Council Cooperative (HGAC) Purchasing Program, the Village has the opportunity to participate in assured
competitive pricing through volume purchasing and discounts.
HGAC program pricing has been awarded through a public competitive process and has been utilized by at least seven of
*ur surrounding communities for recent fire apparatus purchases. The budgeted amount of this vehicle is $625,000.00
however due to the new pumper design and recent tariffs imposed on steel and aluminum, the cost of replacing 517 with a
similar vehicle is higher than anticipated. The total cost is $682,158.00. With a 100% pre -payment final cost will be
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$662,720.00. The estimated re -sale value of the current Reserve Engine 13 517 is $25,000 to $50,000 and it will
sold using Govdeals.com through Public Works. I
Alternatives
1. Acceptance of the Global bid through the Houston- lvon Area Council Cooperative Purchasing Program for an
amount not to exceed $682,158.00.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends acceptance of the Global bid through the Houston -Galveston Area Council Cooperative Purchasing#
Program for an amount not to exceed $682, 158.00.
-ieetC.pdf (25 KB)
517 Eval Forms A -E.3 I0-201.8.pdf (96 KB) Copy of 517 LJfe Cycle Cost Works[
517
-iarges.pdf (247 KB) replacemo nt memo.pdf (1.31. KB) Pierce commodity surc[
Puc [Zescue PLUmper.jpg (1.1754. KB)
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Administrative Content
Executive Content
Motion & Voting
E
Motion by Michael Zadel, second by Paul Hoefert.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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