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Home My WebLink About03/21/1995 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND~ARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT MARCH 2'1, 1995 CALL TO ORDER Mayor Farley called the meeting to order at 7:30 P.M. CALL TO ORDER ROLL CALL ROLL CALL Present upon roll call: Mayor Gerald Farley ,.--. Trustee George Clowes Trustee Timothy Corcoran Trustee Richard Hendricks Trustee Paul Hoefert (arrived late) Trustee Irvana Wilks Absent: Trustee Michaele Skowron INVOCATION The invocation was given by Mayor Farley. INVOCATION APPROVAL OF MINUTES Approval of the minutes of the March 7, 1995 meeting was APPROVE deferred in order to clarify wording, which clarification was requested MINUTES by Trustee Hendrlcks about statements made by Trustee Hendricks. APPROVAL OF BILLS Trustee Corcoran, seconded by Trustee VVilks, moved to approve APPROVE the following list of bills: BILLS General Fund $1,465,685 Refuse Disposal Fund 175,325 Motor Fuel Tax Fund 1,300 Community Development Block Grant Fund 42,983 Water & Sewer Fund 147,183 Parking System Revenue Fund 4,879 Risk Management Fund 124,351 Vehicle Replacement Fund 7,600 Capital Improvement Fund 68,891 Downtown Redev. Const. Fund 35,000 Police & Fire Building Const. -- Flood Control Construction Fund 5,880 EPA Flood Loan Construction Fund - Street Improvement Construction Fund -- Debt Service Funds 15 Flexcomp Trust Fund 9,300 Escrow Deposit Fund 26,300 Police Pension Fund -- Firemen's Pension Fund -- Benefit Trust Fund 2,226 $2,116,918 Upon roll call: Ayes: Clowes, Corcoran, Hendrlcks, Wilks Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Wilks, moved to accept the ACCEPT Financial Report for the month of February, 1995, subject to audit. FINANCIAL REPORT Upon roll call: Ayes: Clowes, Corcoran, Hendrlcks, Wilks Nays: None Motion carried. MAYOR'S REPORT PRESENTATION Mayor Farley introduced Janet Hansen, Executive Director of the CHAMBERS SHOP Mount Prospect Chamber of Commerce and Jack Halpin, Vice LOCAL LOGO President of the Chamber's Communications Committee, who announced the winners of the Chamber sponsored contest to design a logo encouraging residents to shop locally. The winners are as follows: Name Place Awarded Agnes Marcus 1st Place $100 Judy Chapman 2nd Place $ 50 Renee Bussan 3rd Place $ 25 Lynn Atkinson 4th Place $ 25 PROCLAMATION: Mayor Farley proclaimed May 10, 1995 as 'Senior Celebration/ SENIOR CITIZEN Celebrate Aging Day" in Mount Prospect, presenting the DAY Proclamation to local resident Tom Grafton. APPOINTMENTS: Mayor Farley presented the following recommendations for FRANK WOLFINGER appointment to the respective Commissions: FINANCE COM. Term to Name Commission Expire DENNIS PRIKKEL SAFETY COM. Frank Wolfinger Finance May, 1997 1304 Burning Bush RALPH STADLER BDDRC Dennis G. Prikkel Safety May, 1996 1731 Pheasant Trail Ralph Stadler Business District 208 S. Albert Development & Redevelopment May, 1996 Trustee Wilks, seconded by Trustee Clowes, moved to concur with the recommendation of the Mayor and appoint the above mentioned people to the respective Commissions. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Wilks Nays: None Motion carried. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD SIDEWALKS/REPAIR Don Harmon, 16 North William, noted that there are several sidewalks that need repair and/or replacement, noting that his wife had fallen on a sidewalk needing repair on Louis Street just south of Central Road. Trustee Hoefert arrived at this point in the meeting. OLD BUSINESS Z. BA 3-V-95 ZBA 3-V-95, 505 Go Wando 505 GO WANDO An Ordinance was presented for first reading that would grant a variation to allow a front yard setback of approximately 22.5 feet, instead of the required 30', in order to add an addition to the existing garage and to allow an interior side yard setback of approximately 2 feet for a room addition and 3.5' for the addition to the garage, instead of the required 5'. The Zoning Board of Appeals recommended granting these requests by a vote of 4-0. Page.2 - March 21, 1995 Trustee Hoefert, seconded by Trustee Clowes, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Wilks Nays: Hendricks Motion carried. Trustee Hoefert, seconded by Trustee Clowes, moved for passage of ORD. 4715 Ordinance No. 4715 AN ORDINANCE GRANTING VARIATIONS FOR PROPERTY LOCATED AT 505 GO WANDO Upon roll call: Ayes: Clowes, Corcoren, Hoefert, Wilks Nays: Hendricks Motion carried. NEW BUSINESS An Ordinance was presented for first reading that would amend the AMEND annual budget for 1994/95. BUDGET This Ordinance will be presented for second reading at the next regular meeting of the Board on April 5th. Mayor Farley noted that in line with the redevelopment of the DOWNTOWN downtown, Northwest Electric on Main Street is proposing DEVELOPMENT: an improvement to their property. Staff has presented their NORTHWEST concerns relative to the proposal submitted, noting that the ELECTRIC proposal does not include the small retail areas that had been included in the overall plan for the redevelopment of the down- town area. Representatives from Northwest Electric presented site plans for the proposed improvement which showed an expansion to the existing building with an entirely new facade of face brick with the new 28,000 square foot building extending from Main Street to Wille Street. Northwest Electric owns property on Wille Street and their plan would have to include a land swap with the Village in order to provide the space necessary. Mayor Farley explained that the Village Board would have to consider all aspects of the plan presented by Northwest Electric as well as the plan presented by staff, which provided for a 24,500 square foot building that would house Northwest Electric on Main Street and separate building facing VVille Street which would house small retail shops. This subject will be presented again at a futura meeting. A Resolution was presented that would express opposition to OPPOSE House Bill 568, which preempts Home Rule authority as it H.B. 568 relates to gun control legislation and/or regulations. PRE-EMEPTING HOME RULE Trustee Clowes and Trustee Hendricks explained that they could AUTHORITY Page 3 - March 21, 1995 not support the proposed Resolution due to the fact there should be conformity throughout the state of this issue. RES.NO. 7-95 Trustee Corcoren, seconded by Trustee Hendricks, moved for passage of ReSolution NO. 7-95 A RESOLUTION OPPOSING H.B. 568 IN THE ,~ ILLINOIS GENERAL ASSEMBLY RELATIVE TO FIREARM REGULATIONS Upon roll cell: Ayes: Corcoren, Hoefert, Wilks, Farley Nays: Clowes, Hendricks Motion cerried. VILLAGE MANAGER'S REPORT BID RESULTS: Village Manager Michael E. Janonis presented the following bid results: ROOF MOUNTED The following bids were received for a roof mounted heating and air HVAC conditioning unit for the Public Works building: PUBLIC WORKS BLDG Bidder Amount Bartlett Heating & Air Conditioning $15,240 Raeco Engineering $15,345 Americen Comfort Heating & Air Conditioning $15,970 National Heat & Power Corp. $16,100 Aeroflow Heating & Air Conditioning $18,900 It was noted that these units will be used in the newly created meeting reom in the mezzanine of the garage, which is now enclosed. The former meeting reom is now occupied by the Engineering Division. BARTLETT HEATING Trustee Wilks, seconded by Trustee Corcoran, moved to concur with the recommendation of the administration and accept the bid submitted by Bartlett Hearing and Air Conditioning in an amount not to exceed $15,240 for heating and air conditioning equipment. Upon roll cell: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Wilks Nays: None Motion cerried. SKID-STEER LOADER The following bids were received for one skid-steer loader: Bidder Model Amount Atlas Companies 95 Melroe Bob Cat 853H $28,530.60 Lewis Equipment 95 New Holland LX665 $31,455.00 Payline West 95 New Holland LX665 $32,200.00 Page.4- March 21, 1995 Trustee Wilks, seconded by Trustee Hoefert, moved to concur with ATLAS CO. the recommendation of the administration and accept the bid submitted by Atlas Companies for one skid-steer loader in an amount not to exceed $28,530.60. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Wilks Nays: None Motion carried. The following bids were received for the 1995 Street Reconstruction STREET Program, Phase I1: RECONSTRUCTION PROGRAM Bidder Amount Allied Asphalt / Plote, Inc. $1,704,489.00 J. A. Johnson Paving $1,720,029.50 Arrow Road Construction $1,827,986.80 Lenny Hoffman Excavating $1,842,796.00 Greco Contractors, Inc. $1,865,675.00 Lake County Grading Co. $1,904,477.00 R.W. Dunteman $1,923,245.20 Alliance Contractors, Inc. $2,059,982.50 Nardulli Construction Co. $2,459,509;00 Trustee Hoefert, seconded by Trustee Corcoran, moved to concur ALLIED ASPHALT/ with the recommendation of the administration and accept the PLOTE bid submitted by Allied Asphalt/Plote, Inc. for the 1995 Street Reconstruction Program, Phase II in an amount not to exceed $1,704,489.00. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Wilks Nays: None Motion carried. A request was presented to waive the bidding procedure and TREE TRIMMING extend the existing contract with Robert W. Hendricksen Company through December 31, 1995. It was noted that the Village is changing from a fiscal year to a calendar year, therefore the 1995 budget year is actually only 8 months long. Robert W. Hendricksen Company has agreed to extend the existing contract with no increase, with a cap of $40,000. Trustee Hoefert, seconded by Trustee Wilks, moved to concur HENDRICKSEN with the recommendation of the administration and waive the TREE SERVICE bidding procedure and authorize renewing the existing contract with Robert W. Hendricksen Company for tree trimming for the 1995 season in an amount not to exceed $40,000. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Wilks Nays: None Motion carried. A request was presented to accept the proposal submitted ECONOMIC for printing an Economic Development Brochure. DEVELOPMENT BROCHURE Page 5 - March 21, 1995 The following proposals were received: Company Proposal Alphagraphics $11,587.79 American Printing & Systems $11,997.00 River Street Plus, Inc. $13,373.00 Visual Edge Creative Services $17,201.00 ALPHAGRAPHICS Trustee Hoefert, seconded by Trustee Corcoran, moved to concur with the recommendation of the administration and accept the proposal submitted by Alphagraphics for printing an Economic Development Brochure in an amount not to exceed $11,587.79. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Wilks Nays: None Motion carried. BUDGET HEARING Mr. Janonis stated that the last budget hearing will take place next Tuesday, March 28th at will begin at 6:00 PM ANY OTHER BUSINESS WELLER CREEK Trustee Hoefert mentioned the many problems involved with Weller Creek such as who is responsible for jurisdiction, cleaning debris, such as trees, property lines, etc and stated that citizens have ~-~ offered to volUnteer to be on a committee and Trustee Hoefert asked the Mayor to appoint a citizens committee in an attempt to resolve ~ these issues. Mayor Farley asked for a consensus of opinion from the members of the Village Board in order to determine if this item should be placed on the deferred list for discussion at a future Committee of the Whole meeting. It was the opinion of a majority of the Board members that this subject should be placed on the Deferred Items list. Trustee Henddcks asked that the Board consider the subject of Personnel during the Closed Session later in this meeting. Trustee Hendricks stated that he wants a status report on parking in the rear yards of 1 N. School Street and 10 N. Stevenson. CLOSED SESSION CLOSED SESSION Trustee Wilks, seconded by Trustee Corcoren, moved to go into Closed Session for the purpose of discussing Personnel and whether minutes of previous Executive (Closed Sessions) can be released from confidential status. Upon roll cell: Ayes: Clowes, Corcoran, Henddcks, Hoefert, Wilks Nays: None Motion carried. The Board went into Closed Session at 10:20 P.M. Page6 - March 21, 1995 ayor Farley reconvened the meeting at 10:25 P.M. RECONVENE Present upon roll call: Mayor Farley Trustee Clowes Trustee Corcoran Trustee Hendricks Trustee Hoefert Trustee Wilks Trustee Wilks, seconded by Trustee Clowes, moved to direct staff to prepare the Ordinance necessary to give a status on the minutes of previous Closed Sessions, which Ordinance will be presented at the next meeting of the Board on April 5th. Upon roll call: Ayes: Clowes, Corcoran, Hendrlcks, Hoefert, Wilks Nays: None Motion carried. Trustee Hendrlcks requested a copy of the minutes of the Executive Session held February 8, 1994, which minutes had not been released from confidential status. Mayor Farley stated that those minutes remain confidential and will not be released until authorized by the Village Board. ADJOURNMENT ADJOURN Mayor Farley adjourned the meeting at 10:26 P.M. Carol A. Fields Village Clerk Page 7 - March 21, 1995