HomeMy WebLinkAbout07/10/2018 Streetlight Painting Project - Bill's Painting and Tuckpointing
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Agenda Item Details
MeetingJul 10, 2018 - SPECIAL MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category5. CONSENT AGENDA
Subject5.3 Motion to accept bid for 2018 Streetlight Painting Project in an amount not to exceed
$28,578.
AccessPublic
TypeAction (Consent)
Preferred DateJul 10, 2018
Absolute DateJul 10, 2018
Fiscal ImpactYes
Dollar Amount28,578.00
BudgetedYes
Budget SourceGeneral Fund
Recommended ActionAccept the lowest cost, responsive bid for the 2018 Streetlight Painting Project submitted by
Bill's Painting & Tuckpointing of Mount Prospect, Illinois in an amount not to exceed
$28,578.
Public Content
Information
In 2013, staff began a program to clean and paint all of the black light poles, light fixtures, pedestrian poles, sign
posts and electrical cabinets in the Downtown. The finished surfaces on these assets are beginning to show wear and
paint degradation. Staff assessed the condition of 388 streetlights, 206 pedestrian lights, and 30 controller cabinets in
the Downtown area.
2018 will mark the sixth year of the program. The scope of work this year will include painting the remaining tall
streetlight poles along Central Road from Melas Park to Arthur Road. The proposed project area is depicted in the
attached location map.
The work from 2013 through 2017 addressed 302 items or about 48% of the assets. Staff estimates that this program
will continue for six (6) more years.
Bid Results
The bid documents were sent to nine (9) area firms including contractors with exterior painting project experience and
to all firms that previously bid on this project. The work was publicly advertised as required. A copy of the bid
documents is attached.
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On June 18 2018, the bids were publicly opened and read as required by Village Code. The following two (2) firm’s
submitted bids:
BidderBase BidAlternate BidTotal
Bill's Painting & Tuckpointing (BP&T), Mount Prospect$11,800.00 $10,380.00 $22,180.00
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Muscat Painting, East Dundee, IL$19,412.00 $17,556.00 $36,968.00
All bids were reviewed to ensure, that documents were properly signed and were submitted with appropriate bid
security. Both bidders complied with all bid submittal requirements.
Based on the review of the bids, the lowest responsible bidder is Bill’s Painting & Tuckpointing of Mount Prospect,
Illinois (BP&T). BP&T’s price per pole has reduced by over $300.00 dollars when compared to costs incurred during
the last two (2) years. A copy of BP&T's bid submittal is attached.
BP&T has performed work for the Village in the past. Their projects include street light pole painting, the Village Hall
parking garage painting project, and fire hydrant painting projects. All work has been performed satisfactorily.
As part of their bid submittal, BP&T included a recommendation to utilize a longer lasting primer and paint system.
Specifically, BP&T recommended utilizing a PPG PSX 700 2-part primer and paint in lieu of the B54-150 Series
Urethane Alkyd Enamel system specified in the contract documents.
Staff’s research indicates that BP&T’s recommendation could render a more protective and longer lasting gloss finish.
Potentially, pole painting frequency could be reduced and aesthetic appeal improved. However, incorporating the
recommended paint system will add an additional $3,800 to this year's project total. Staff concurs with BP&T’s
recommendation.
Staff is also recommending a 10% contingency to cover any unforeseen or unanticipated work. The total award would
be $28,578.00 (Total base bid and alternate bid $22,180.00 plus proposed primer and paint $3,800 plus 10%
Contingency of $2,598).
Alternatives
1. Accept lowest cost, responsive bid for 2018 Streetlight Painting Project.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest cost, responsive bid for the 2018 Streetlight Painting
Project submitted by Bill's Painting & Tuckpointing of Mount Prospect, Illinois in an amount not to exceed $28,578.
Exterior Painting Services2018 - BPT Bid.pdf (8,811 KB)
2018 Streeltight Painting Project Area Locatin Maps.pdf (3,139 KB)Bid Specs.pdf (677 KB)
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of those items unless a Board member or member from the audience so requests, in
which the item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
(not specified)
Motion by Michael Zadel, second by Richard Rogers.
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Final Resolution: Motion Carries
Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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