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HomeMy WebLinkAbout05/15/2018 VB Minutes BoardDocs® ProPage 1 of 6 REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday, May 15, 2018) Generated by Karen Agoranos on Thursday, May 17, 2018 1.CALL TO ORDER Meeting called to order at 7:04 PM 1.1 ROLL CALL Members present: Arlene Juracek, William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Member absent: Eleni Hatzis 1.2 PLEDGE OF ALLEGIANCE - Mayor Arlene Juracek 1.3 INVOCATION - Mayor Arlene Juracek 2. APPROVAL OF MINUTES 2.1 Minutes of the Regular Meeting for May 1, 2018 Motion by Richard Rogers, second by William Grossi. Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries 3. MAYOR'S REPORT 3.1 New Employee/Staff Introduction~the Police Department welcomes K-9 ALEX to the department Police Chief John Kozial introduced K-9 Alex to the Board and audience. Alex is an 18-month old purebred German Shepherd. Chief Koziol described Alex as very approachable with a keen senses. Alex and his partner, Officer Bryan Furr, completed six (6) weeks of intensive training. Alex is the first canine to serve on the Mount Prospect Police force. 3.2 PROCLAMATION: National Safe Boating Week ~ May 19-25, 2018 Mayor Juracek presented the National Safe Boating Week, May 19-25, 2018 proclamation to members of the United States Coast Guard Auxilliary Flotilla: Mr. Timothy Darrey Ms. Bridget Darrey Ms. Virginia Haase Mr. Darrey thanked Mayor Juracek and the Village Board for the proclamation and supporting the United States Coast Guard Axillary's efforts in promoting boat safety. Mr. Darrey responded to a comment from Trustee Hoefert, the effects of alcohol are intensified by sun and movement of the boat. The consumption of alcohol should be avoided; both as a passenager and driver of the boat. Mayor Juracek congratulated Tim and Bridget Darrey's 2017 award from the Coast Guard for their role in the rescue mission of a 2017 amphibious aircraft crash in Wisconsin. 3.3 PROCLAMATION : Food Allergy Awareness Week Trustee Colleen Saccotelli read the proclamation declaring Food Allergy Awareness for the week of May 13-19, 2018. 3.4 PROCLAMATION: Trinity United Methodist Church - 60th Anniversary 1958-2018 Mayor Juracek presented the proclamation to Jere Teed, representative from Trinity United Methodist Church. Mr. Teed thanked the Mayor and the Village Board for this recognition and looks forward to Trinity United Methodist Church being a part of the Village's future. Mayor Juracek thanked Mr. Teed for opening up and sharing their space in their church to the entire community. 3.5 PROCLAMATION: National Public Works Week - May 20 - 26, 2018 Trustee Zadel read and presented the proclamation declaring National Public Works Week to Public Works Director Sean Dorsey. Mr. Dorsey thanked the Mayor and Board for their continued support. Mr. Dorsey invited the community to attend the annual Public Works Open House on Saturday, May 19, 2018. 3.6 PRESENTATION OF AMERICAN PUBLIC WORKS ASSOCIATION 2018 SNOW AND ICE CONTROL AWARD https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/26/2018 BoardDocs® ProPage 2 of 6 Public Works Director Sean Dorsey stated the Mount Prospect Public Works Department was the recipient of the 2018 Snow and Ice Control from the American Public Works Association annual North American Snow Conference in Indianapolis. Indiana. This award promotes excellence in public works snow and ice operations. In 2018, only five (5) agencies in the United States and Canada received this recognition. 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Armand Andreoni Mount Prospect Lions Club Mr. Andreoni requested the waiving of fees for the upcoming 80th Annual Mount Prospect Lions Club Festival at Melas Park, July 4-July 8, 2018. The festival features carnival rides, food court and beer garden and live music. Mr. Andreoni stated the Annual Pancake Breakfast will take place on July 4 and there will be two (2) nights of fireworks, July 4 and July 8. Additional festival information is available on the Lions Club website, www.mplions.org. Mr. Andreoni stated this is their largest annual fundraiser and proceeds from this event support the food pantry and scholarships to Mount Prospect students. Mayor Juracek, on behalf of the Board, thanked the Lions Club for their fundraising activites. Trustee Rogers, seconded by Trustee Hoefert moved to approve the request to waive Village fees associated with the Lions Club Festival to be held July 4-8, 2018 Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries 5. CONSENT AGENDA 5.1 Monthly Financial Report - April 2018 5.2 List of Bills - April 25 - May 8, 2018 5.3 Motion to accept bid for pavement marking in an amount not to exceed $73,500. Accept the lowest cost, responsive bid as submitted by Preform Traffic Control Systems, LTD. of Elk Grove Village, Illinois to install pavement markings in 2018 and 2019 at a cost not to exceed $73,500 each year. Expenditures in 2019 will be limited to funds allocated for this purpose in the 2019 budget. Staff also recommends that the Village Board authorize up to two (2) one (1)-year extensions provided work is satisfactory and the contractor agrees to hold Year 2 prices. VBA 21-18 5.4 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. {This ordinance decreases the number of Class "F-3" Liquor Licenses by one (1) TRUCO MP LLC d/b/a TRUCO TAQUERIA MARGARITA BAR located at 211 Randhurst Village Drive, Mount Prospect, IL} Ordinance No. 6392 5.5 Motion to accept Suburban Purchasing Cooperative joint bid results for one (1) new Ford F-250 4X4 Pickup Truck in an amount not to exceed $32,634. Resolution: Accept the Suburban Purchasing Cooperative (SPC) bid results and authorize the purchase of one (1) new 2019 Ford F-250, 4-wheel drive Super Cab Pickup from Currie Motors, of Frankfort, Illinois at a cost not to exceed $32,634. VBA 22-18 5.6 A RESOLUTION FOR IMPROVEMENT UNDER THE ILLINOIS HIGHWAY CODE IN THE AMOUNT OF $133,300 FOR CONSTRUCTION OF WILLOW/CYPRESS STREETLIGHT IMPROVEMENTS. Resolution No. 18-18 Motion by Paul Hoefert, second by Richard Rogers to accept the Consent Agenda as presented. Final Resolution: Motion Carries Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 6. OLD BUSINESS None 7. NEW BUSINESS 7.1 PZ-11-17 / 201 N. Westgate Road / Plat of Subdivision ~ RESOLUTION APPROVING A FINAL PLAT OF SUBDIVISION FOR PROPERTY LOCATED AT 201 N. WESTGATE, MOUNT PROSPECT, ILLINOIS https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/26/2018 BoardDocs® ProPage 3 of 6 Community Development Director Bill Cooney presented background information regarding the requestor's proposal to create two lots of record out of one parcel. Mr. Cooney stated this proposal meets code in all respects and the requestor is not requested any relief from code. The Planning and Zoning Commission voted to approve the Plat of Subdivision for property located at 201 N. Westgate by a vote of 7-0 with one (1) condition; the driveway shall be demolished and removed within six (6) months after the recording of the plat. Responding to a question from the Village Board, Mr. Cooney stated there have been no drainage issues and no public concerns were voiced. Motion by Michael Zadel, second by Richard Rogers to approve a RESOLUTION APPROVING A FINAL PLAT OF SUBDIVISION FOR PROPERTY LOCATED AT 201 N. WESTGATE, MOUNT PROSPECT, ILLINOIS Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Resolution No. 19-18 7.2a RESOLUTION APPROVING A PLAT OF SUBDIVISION FOR PROPERTY LOCATED AT 1200 PRAIRIE AVENUE, MOUNT PROSPECT, ILLINOIS Mr. Cooney stated the petitioner, Prairie Group LLC is proposing to rezone and subdivide one parcel located at 1200 Prairie Avenue and the north end of Prairie Avenue right-of-way into four lots of record. Motion by Michael Zadel, second by Richard Rogers to approve a RESOLUTION APPROVING A PLAT OF SUBDIVISION FOR PROPERTY LOCATED AT 1200 PRAIRIE AVENUE, MOUNT PROSPECT, ILLINOIS Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Resolution No. 20-18 7.2b 1st reading of an ORDINANCE GRANTING ZONING MAP AMENDMENT AND VARIATION TO ALLOW A FRONT YARD SETBACK FOR PROPERTY LOCATED AT 1200 PRAIRIE AVENUE, MOUNT PROSPECT, ILLINOIS Community Development Director Bill Cooney stated the property was zoned RX Single Family Residential when it was annexed into the Village in 2004. After review, staff found the R-1 zoning designation consistent with the existing zoning on adjacent properties and with the Comprehensive Plan's future land use designation. The petitioner is also seeking a variation to the front yard setbacks for three proposed residential lots fronting on the proposed cul- de-sac. After review by staff, it was concluded that the Petitioner's front yard setback request complies with the variation standards. The Planning and Zoning Commission voted unanimously to recommend approval of the request by a vote of 7-0 at the April 26, 2018 Planning and Zoning Commission meeting. John Pezl, the engineer on the project, was present to answer questions from the Village Board. Motion by Paul Hoefert, second by Colleen Saccotelli to waive the rules requiring two readings of an Ordinance. Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Richard Rogers, second by Paul Hoefert to approve an ORDINANCE GRANTING ZONING MAP AMENDMENT AND VARIATION TO ALLOW A FRONT YARD SETBACK FOR PROPERTY LOCATED AT 1200 PRAIRIE AVENUE, MOUNT PROSPECT, ILLINOIS Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Ordinance No. 6393 7.3 A RESOLUTION IN SUPPORT OF A RENEWAL OF A COOK COUNTY CLASS 6B TAX INCENTIVE FOR THE PROPERTY LOCATED AT 1697 IMPERIAL COURT. Adopt the Resolution in support of a renewal of a Cook County Class 6b tax incentive for the property located at 1697 Imperial Court. Community Development Director Bill Cooney presented a proposal of a renewal of a Class 6b property tax incentive for Mackey Building Corporation for property located at 1697 Imperial Court. This renewal would be for an additional twelve (12) years and would enable their tenant, The Mail House, to remain in Mount Prospect. The petitioner, Dan Mackey, was present and answered questions from the Village Board. Mr. Mackey stated his father and uncle purchased the property in 1963 and has remained a family business since. Mr. Mackey stated The Mail House have been great tenants. They employ approximately 15 employees but during peak periods, that number can rise to forty (40) employees. Mayor Juracek thanked Mr. Mackey for maintaining their business in Mount Prospect. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/26/2018 BoardDocs® ProPage 4 of 6 Motion by Richard Rogers, second by Michael Zadel to adopt the Resolution in support of a renewal of a Cook County Class 6b tax incentive for the property located at 1697 Imperial Court. Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Resolution No. 21-18 7.4 1st reading of AN ORDINANCE AUTHORIZING THE ACQUISITION OF THE PROPERTY LOCATED AT 111 E. RAND ROAD FOR THE PURPOSES OF A FUTURE FIRE STATION 13 AND FIRE DEPARTMENT HEADQUARTERS. Village Manager Michael Cassady presented background information. Mr. Cassady stated this property became available and the staff recognized the property as a viable site for Station 13 and Fire Department Headquarters. The property located at 111 E. Rand Road offers dual frontages on both Rand and 83/Main Street. This unique location is important to achieve the four minute targeted response time throughout the district and will significantly reduce response times when compared to the current location. This location also provides close proximity to Prospect High School, Randhurst Village, Kensington Business Center, the Boxwood community and multi-family residences on the north end of the Village. Mr. Cassady added that the building has been well maintained and the savings through adaptive re-use of this building versus new construction is significant. Mr. Cassady stated there will be a sixty (60) day due diligence period in the contract and requests waiving the rule required two readings of an ordinance so we may move forward this evening. Mr. Cassady stated the due diligence period allows the Village to opt out at any time for any reason. Trustee Hoefert stated he will vote against this tonight. Explaining his stance, Trustee Hoefert stated the need for a new Fire Department headquarters is not adequate enough to justify the cost. Trustee Hoefert stated he did not recieve adequate responses to his questions posed to Fire Department staff regarding the need for headquarters. Motion by Michael Zadel, second by Colleen Saccotelli to waive the rules requiring two readings of an ordinance. Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Michael Zadel, second by Richard Rogers to Adopt the Ordinance authorizing the acquisition 111 E. Rand Road for the purposes of a future Fire Station 13 and Fire Department Headquarters. Yea: William Grossi, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: Paul Hoefert Motion Carries Ordinance No. 6394 8. VILLAGE MANAGER'S REPORT 8.1 Motion to accept Foster Coach Municipal bid and purchase of 2 Freightliner M2 (ambulance) in an amount not to exceed $605,770.00. Accept the proposal for two (2) Freightliner M2 ambulances as submitted by Foster Coach Sales Inc. in an amount not to exceed $605,770.00. Fire Chief Brian Lambel provided background information regarding the replacement of Ambulance 525 and 526. Both were evaluated utilizing the Village's Comprehensive Vehicle Replacement Policy, and both received a score of fifteen (15) points out of sixteen (16). These scores indicate the vehicles are in need of replacement. Prior to tonight's meeting, Chief Lambel indicated a prototype of the proposed replacement ambulance was parked outside of Village Hall for Board members and staff to view. Chief Lambel indicated the ambulances to be replaced are no longer in production (Ford van style Type III) and after discussion with the Fleet Team, staff recommended changing over to the Freightliner medium duty style ambulance (M2 style Type I). Chief Lambel stated the benefits of the changeover include: ?Increased life span from 7-8 years to 10-12 years ?Power cot system - decreasing paramedics chance of back injuries ?Heavy duty air brakes for better stopping distance ?Engine layout requires less labor hours for routine repairs Chief Lambel stated the Village is eligible to participate in the Suburban Purchasing Cooperative(SPC) ,as a member of the Northwest Municipal Conference, for the purchase of these ambulances. SPC awarded a competitively bid, joint purchase contract to Foster Coach sales for the Freightliner M2 ambulances. This joint bid satisfies the Village public bid requirements. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/26/2018 BoardDocs® ProPage 5 of 6 Chief Lambel provided the following in response to questions from the Village Board ?One (1) power cot has already been purchased; one (1) additional cot will be purchased ?Funds are available in the Vehicle Replacement Fund ?The proposed purchase is under-budget; $640,000 is the budgeted amount. Actual amount is 604,000. ?The cost of the additional power cot is $15,000; funded through the Capital Improvement Fund Motion by Colleen Saccotelli, second by Michael Zadel. Final Resolution: Motion Carries Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel VBA 23-18 8.2 Motion to accept bid for Willow/Cypress Streetlight Improvements in an amount not to exceed $133,300. Accept the bid from Utility Dynamics Corporation of Oswego, IL to provide construction services for the Willow- Cypress Street Light Project not to exceed amount of $133,300.00. Public Works Director Sean Dorsey provided background information, bid results and staff recommendation. Mr. Dorsey stated a key component of the Mount Prospect Strategic Plan includes improving street lighting throughout the Village. Staff identified street lighting improvements for Willow Lane from Robert Drive to Church Road, Cypress Drive from Willow Lane to Cottonwood Lane and Frost Drive from Cypress Drive to Circle Drive. This will provide needed visibility and safety around Frost Elementary School. The scope of work includes the installation of fourteen (14) light poles, illuminated by LED lumineers. Four (4) contractors picked up bidding documents but only one (1) contractor , Utility Dynamics Corporation, submitted a bid. Utility Dyanmics's bid was under budget and staff concluded their bid to be responsive and competitive. Additionally, Utility Dynamics has satisfactorily completed several projects in the Village. Mr. Dorsey stated the lack of bidders was due to large workloads for the other contractors and they were unable to meet our time schedule. Motion by Michael Zadel, second by Richard Rogers. Final Resolution: Motion Carries Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel VBA 24-18 8.3 Motion to authorize the Village Manager to negotiate a Construction Management contract with Camosy Construction in an amount not to exceed $72,000. Authorize the Village Manager to negotiate a Construction Management contract with Camosy Construction, Inc. of Zion, Illinois in the amount of $72,000. Village Manager Michael Cassady stated Comosy Construction presented their plan for the new Police Headquarters at the Committee of the Whole workshop on May 8, 2018. A second candidate for the project withdrew their bid at the last minute. Comosy Construction's ability to act as Construction Manager on this project was discussed at length and Comosy staff professionals presented and answered questions from the Board. Mr. Cassady summarized the benefits of selecting Comosy Construction as Construction Manager for this project: ?Depth of knowledge in constructing Police Headquarters ?Experience in adaptive re-use projects ?Experienced, professional development team ?Commitment to soliciting local businesses ?Use of social media in construction process to insure transparency Mr. Cassady stated the next step is to bring a contract before the Board for approval with a guaranteed maximum price for the project. Mr. Cassidy provided the following in response to questions from the Village Board ?The amount of $72,000 represents the cost for pre-construction services ?Board and community involvement will continue throughout this entire project Board Comments ?Workshop was beneficial to understand the process ?Comosy presented a good communication plan and the lowest bid ?Comosy is highly qualified; great reputation ?Selection process was commended Motion by William Grossi, second by Michael Zadel to authorize the Village Manager to negotiate a Construction Management contract with Camosy Construction, Inc. of Zion, Illinois in the amount of $72,000.00. Motion by William Grossi, second by Michael Zadel. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/26/2018 BoardDocs® ProPage 6 of 6 Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA 25-18 8.4 Motion to accept Top to Bottom Installations proposal for the CDBG 2017 Birchmanor Fire Alarm Project in an amount not to exceed $53,000. Fire Chief Brian Lambel presented background information and staff recommendation. Chief Lambel stated Birch Manor Condominiums were annexed into the Village in 2017. At that time, the Fire Department identified fire alarm deficiencies that need attention in all eight buildings of Birch Manor. In the same year, the Village approved funding ($56,000) through the Community Development Block Grant program to address two of the building's fire alarm system upgrades. The agreement between the Fire Department and Birch Manor includes CDBG grant funding for four building fire alarm system upgrade; the remaining four upgrades are the responsibility of the condominium association. The Village has given Birch Manor four years to comply, with a proposed completion date of 2021. Chief Lambel stated the Birch Manor Association contacted four fire alarm contractors who have done previous similar work in multi-family units. Three fire alarm contractors submitted proposals. The Fire Department reviewed each proposal and recommends the lowest cost contract submitted by Top to Bottom Installations. This project has a completion date of July 15, 2018 to meet CDBG funding requirements. Top to Bottom stated they are able to meet this deadline. Chief Lambel provided the following responses to questions from the Village Board: ?This is a hard-wired system with battery back-up ?The agreement with Birch Manor will include specifications to insure they will be able to fund their portion of the project. Motion by Paul Hoefert, second by Richard Rogers to accept the lowest cost, responsive proposal from Top to Bottom Installations for the 2017 CDBG Birch Manor Fire Alarm System Contract in an amount not to exceed $53,000. Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA 26-18 9. ANY OTHER BUSINESS There was no additional business discussed. 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn the Meeting of the Village Board. Trustee Zadel, seconded by Trustee Rogers, moved to adjourn. By unanimous vote, the May 15, 2018 Meeting of the Village Board was adjourned at 8:39 P.M. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/26/2018