HomeMy WebLinkAbout3.6 Presentation of American Public Works Association 2018 Snow and Ice Control Award6/8/2018
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May 15, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
3. MAYOR'S REPORT
3.6 PRESENTATION OF AMERICAN PUBLIC WORKS ASSOCIATION 2018 SNOW AND ICE
CONTROL AWARD
Public
Information
Information
On May 7, 2018, representatives of the Mount Prospect Public Works Department accepted the 2018 Snow and Ice
Control from the American Public Works Association (APWA) annual North American Snow Conference in Indianapolis,
Indiana.
This international award was established by the APWA in 2008 to promote excellence in public works snow and ice
operations. This award promotes best practices in snow and ice removal, which includes minimizing environmental
impacts. In 2018, only five (5) agencies across the United States and Canada were honored with this recognition.
For reference, and insight to the scale and scope of the Village's snow and ice control program, please see the attached
award application.
Staff will present the 2018 APWA Excellence in Snow and Ice Control Award trophy for the Village Board's review.
Alternatives
1. No action is necessary. This matter is presented for informational purposes only.
2. Action at discretion of Village Board.
Staff Recommendation
Staff has no recommendation on this matter.
Administrative Content
Executive Content
https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/1
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The Public Works Mission,
Vision, and Core Values
provide the strategic
framework that guides the
Department of Public Works to
achieve our planned projects
and work programs throughout
each year. Our mission is to advance our community's collective quality of life and
potential through adaptive leadership and leading-edge service delivery. Our vision is
one of a thriving, proud, diverse, and connected culture which features a rich heritage,
strong values, and a timeless yet contemporary atmosphere. We uphold and improve our
community through positive and optimistic shared core values of respect, listening, and
ethics with a commitment to serve through sound analysis and decision making.
The Village of Mount Prospect proudly celebrated its
Centennial birthday on February 3, 2017. According to
the Village's Department of Community Development,
in 2014, the Village was home to 54,589 residents. We're
located just 23 miles northwest of downtown Chicago
and minutes away from O'Hare International Airport.
The Public Works Department operates and maintains approximately 137 center line
miles of streets and 274 miles of sidewalks. Additionally, we have maintenance
responsibility for IDOT and Cook County roadways that include Central Road,
Northwest Highway, and Route 83. Throughout the winter season, we successfully
facilitate the removal of snow and ice to provide the safe passage of pedestrian and
vehicle traffic. Snow operations also include the removal of snow in the business district
area, thus maximizing ready access to businesses. In 2015, the Village's first ever salt
dome was built. Also, in 2016, The Streets and Buildings Maintenance Division published
its comprehensive Snow and Ice Control Plan.
The Village of Mount Prospect Public Works is currently seeking its Self Accreditation
Certificate from the American Public Works Association. Working for the past three years
to provide best practices and a more transparent operation, we expect to submit our
application in May 2018.
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Scott Moe has been a
tremendous addition
to the Village of Mount
Prospect Streets and
Buildings Maintenance
Division. Hired as the
superintendent two
years ago, Scott attained a degree from Northeastern Illinois University. Having 24 years
of experience in the industry, he is a seasoned veteran that brings a perfect mix of
professionalism and cheer to the Public Works Department.
Scott successfully manages both the Buildings and Streets Foreman. His vast familiarity
in the field gains him valued respect from a crew of nine full-time maintenance, one part-
time, and two seasonal employees working in his division. He spearheads his division's
Planned Work Programs and New Initiatives. His dedication and knowledge was an
integral component to the revitalization of our Snow and Ice control Plan in 2016.
With ease, he implements the procedures and daily operations by directing staff and
managing a structured work environment. Doing so with the upmost awareness of safety
and concern for the residents of
our Village. Each season, Scott
also oversees the snow plow
operations and equipment
training. In 2016, he was
responsible for 19% of the
Operating Budget which was a
total of $3,282,372. We look
forward to many more years of
great service from Scott.
discussing "aldixne YWP."ratfV':ns mfith staff
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Our Snow and Ice Control Plan
(pictured on page five) is a
comprehensive document
III IIII ui ° t denoting the primary objectives
of the Streets and Buildings
Maintenance Division of Public
Works. One of the primary objectives of the Department of Public Works is to provide
for the safe and orderly movement of traffic in the Village of Mount Prospect during snow
storms. Our Snow and Ice Control Plan clearly outlines the procedures used by the Public
Works Department ensuring use by any maintenance employee. The Streets and
Buildings Maintenance Division are responsible for the management and
implementation of our plan in an effort to maintain clear and safe passage of all Village
streets throughout the winter season.
In 2016, the Streets and Buildings Maintenance Division reviewed, edited, and
republished the plan to ensure that it was adequately aligned with our current
operations. In doing so, the Snow and Ice Control Plan is a comprehensive and clear
parallel of our operations and services. The plan is comprised of Policies, Planning,
Strategies, Route Maps, Training, Maintenance/Repair and Risk Management. Each detail
the specificities of Best Management Practices and our industry standards.
2016 Statistics
o Snow and Ice Control Operations - The Village responded to 13 snow/ice events
during the 2016 winter season removing snow from approximately 300 lane miles of
streets, 20 miles of sidewalks and over 200,000 square feet of municipal parking lots.
o Number of Tons of Salt used — 2,789 tons
o Number of Gallons of Liquid used — 43,824 gallons of liquid anti -icing materials
2016 wasn't a typical year for snow accumulation across the Mid -west. On average, we
experience roughly 25 snow events with a total of 36 inches of snow per season. As such,
we use 4,500 tons of salt and 75,000 gallons of liquid on average.
M
Control Plan
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While Mount Prospect uses a
number of ice control chemicals
in both the liquid and solid
form, our primary ice control
chemicals are rock salt (sodium
chloride) and a liquid organic
blend of salt brine, calcium chloride, and beet juice. All deicers work by lowering the
freezing point of water. Factors affecting the deicing capability of chemicals include the
concentration of the chemical relative to water, temperatures (especially pavement
temperatures), time, weather, road type, topography (specifically when material or man-
made objects shade the road surface), and traffic patterns.
Rock salt is an effective deicing chemical until temperatures drop to about 20° to 25°
degrees. Rates for salt application vary. At a temperature range of 25° to 30° degrees,
application rates of 200 to 300 pounds per lane mile can provide adequate control. At
temperatures of 20° degrees, a rate of 300-400 pounds of salt may be required for adequate
control.
Anti -Icing
Anti -icing is a pro -active, modern strategy that takes an information -based systematic
approach to preventing snow and/or ice pavement bond. It is the most cost-effective and
efficient means of ice control chemical use, if implemented properly. This method results
in higher levels of service for longer periods of time. The key to effective anti -icing is to
get an appropriate quantity of ice control chemical on the pavement surface before or
very soon after precipitation or ice formation begins. Liquid anti -icing agents are applied
at rates of 25 to 30 gallons per lane mile up to 72 hours in advance of a storm. The liquid
material dries, leaving behind an anti -icing coating that will prevent moisture from
bonding to the pavement. Depending on expected precipitation and temperatures, either
brine or liquid calcium is used.
Without moisture, rock salt is ineffective. Pre -wetting involves applying a liquid such as
brine to salt prior to distribution on the street. Salt normally is effective down to
temperatures in the mid -twenties, but by pre -wetting it with liquids, the salt will remain
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effective down to temperatures of 10° to 15° degrees. Thus, melting immediately begins
when the salt hits the road. Using a pre -wetting system can decrease salt usage by about
30 percent as a savings to the Village. Public Works salt trucks are also equipped with
rear wetting spray systems to get a more even distribution of liquids onto the salt and
minimize any product runoff. Another benefit of pre -wetting rock salt is that it minimizes
the bounce factor by acting as an adhesive that allows salt to remain on the roadway.
Material isc are fate
The material discharge rate is the number of pounds dispensed per mile. This rate will
vary based upon the winter storm categories and other potential variables that apply (i.e.
pavement temperature, etc) -
.Ma teria I
tc).
. atariaai .. Cicaalion trate
The weight or volume of the ice control chemical applied per mile or lane -mile of
highway varies per event. In the case of pre -wetting liquids, it is the number of gallons
of liquid applied to a ton of solid ice control chemicals. Spreaders are always calibrated
with a discharge rate to deliver pounds per mile. It is important to understand that
relationship in order to be sure that the proper application rate is being used. The
application rate is the number of pounds dispensed per mile (the discharge rate), divided
by the number of lanes being treated.
a. The application rate (when necessary) shall be determined by the winter storm
categories.
b. Materials should be spread reasonably uniformly across the travel lanes,
within the confines of the plowed path.
Inca',..., ava"Ya' ent orae at, the Time of "Freat .erat
If there is ice -pavement bond at the time of treatment, more ice control chemical will be
required to penetrate the ice, break the bond, and remain above critical dilution until the
next treatment. Very thin ice would be an exception to this.
Sidewalk . e ora C .Policy
We strive to accommodate our community during and after a snow event by providing
clear pedestrian walkways to the public. In addition to the removal of snow and ice from
the Village streets, we concurrently remove snow and ice from the public sidewalks as
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well. There are approximately 20 miles of sidewalk in which we maintain using the
Trackless Snow Removal Route Map shown below. The sidewalks are prioritized into
two sections. At the conclusion of every event, our goal is to maintain bare pavement on
the sidewalks illustrated below.
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.Down town,Snow.Removal
Downtown snow removal begins after the entire Mount Prospect maintained roadway
system is in satisfactory condition. Cleanup is typically performed during off hours.
Cleanup operations may impact traffic flow or larger numbers of customers, therefore,
it's performed in lower volume time periods (if possible) and utilize traffic protection
where appropriate. Snow removal includes physically relocating areas of accumulated
snow. This is a procedure that may be accomplished through the use of plows, loaders,
or snow blowers.
Storm Categories
Winter storms in Mount Prospect are grouped into three categories. The response to the
storm is different for each category. The following discussion presents information
concerning these categories, the service levels maintained, and the materials used for each
type of storm. The following section will discuss the staffing and response levels in more
detail.
Cate„or .f
Predicted Snow Fall Amount:
Trace —1/2"- Salting operation
Service Level: Maintain priority 1 and 5 streets to bare pavement, curb to curb. Maintain
priority 2, 3, and 4 streets to bare pavement down the middle of the street.
Materials: Solid deicer (rock salt) treated with liquid deicer. Application rates will be 400
pounds of salt and 20 gallons per ton of liquid per lane mile on both 1 and 2 priority
streets. On priority 3 and 4 streets, application rates will be 200-400 pounds of salt and
20-35 gallons of liquid per center line mile based on pavement temperatures.
Cate"WWr .1.1
Predicted Snow Fall Amount: 1/2"— 10" - Plowing operation
Service Level: Priority 1 and 5 streets will be plowed and salted continuously to maintain
bare pavement, curb to curb. Priority 2 streets will be center plowed and salted, one pass
in either direction, and plowed one pass in either direction along the curb. Priority 3 and
4 streets will be center plowed and salted, one pass in either direction. This procedure
will be repeated for the duration of the snowfall event. Once precipitation has ended, all
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priority 3 streets will be center and curb plowed and salted as needed. Cul-de-sac
contractors will be called when accumulation reaches 2". Subsequent cul-de-sac passes
will be accomplished as needed. Our goal is to have all streets bare pavement, curb to
curb.
Materials: Initial pass will be 200-400 pounds of salt per lane mile and 20-35 gallons of
deicing liquid per ton based on pavement temperatures. Subsequent center passes will
be reduced by approximately 25% for salt and deicing liquid.
CategoryIII
Predicted Snow Fall Amount: >10"- Plowing operation
Service Level: Category III operation is much like Category II, with the addition of
personnel and equipment noted below. Additional resources will be assigned to the Red,
Blue, Yellow, Highway, and Downtown routes. Priority 1 and 5 streets will be plowed
and salted continuously to maintain bare pavement, curb to curb. Priority 2 streets will
be center plowed and salted, one pass in either direction, and plowed one pass in either
direction along the curb. Priority 3 and 4 streets will be center plowed and salted, one
pass in either direction. This procedure will be repeated for the duration of the snowfall
event. Once precipitation has ended, all priority 3 streets will be center and curb plowed
and salted as needed. Cul-de-sac contractors will be called when accumulation reaches
2". Subsequent cul-de-sac passes will be accomplished as needed. Our goal is to have all
streets bare pavement, curb to curb.
Materials: Initial pass will be 200-400 pounds of salt per lane mile and 20-35 gallons of
deicing liquid per ton based on pavement temperatures. Subsequent center passes will
be reduced by approximately 25% for salt and deicing liquid.
Salt Management Plan
Vehicle and infrastructure effects are well known and are generally accommodated in the
design of these elements. Rock salt is the most common, least expensive ice control
chemical and will likely remain the material of choice in the future. With the above in
mind, it is Mount Prospect's policy to create a reasonable balance among cost, safety for
the traveling public and Mount Prospect plow operators, and environmental
responsibility with its snow and ice control operations.
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Materials Storage & Use.Policy
Salt is stored in a 100' diameter salt dome with 8' concrete walls located at the northeast
end of the Public Works facility. The salt dome has a 5,500 ton material storage capacity
which utilizes an in ground conveyor system to maximize the storage availability. All salt
is kept within the confines of the salt dome whenever possible. Liquid deicing chemicals
are stored in bins labeled A & B, directly west of the salt dome. In the event of a liquid
deicing chemical spill, an emergency spill kit is located inside the Vehicle Maintenance
area.
Salt coming from cc)nveyee in dome
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Each storm category requires
"'8 2 different levels of equipment
and staffing. Storm events
III III
lasting more
than one shift
require additional personnel to
relieve the first responders to
the storm. The following is a summary of the equipment and staffing required for each
storm category:
Category I Storm: Trace to 1/2" accumulation -salting operation
Category II Storm: 1/2" to 6" accumulation -plowing operation
Category III Storm: >6" accumulation -plowing operation
'Note: Staffing figures in above Category I— III tables are based on an operational period during snow & ice control operations.
Operational periods are typically scheduled as 12 hour shifts, but may be modified to adapt to changing weather conditions.
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Vehicle and Equi . men .A vaflabfllt
Snow and ice control vehicles and equipment are prepared for operation by November
1St of each year, with the exception of vehicles dedicated to leaf removal operations. Those
vehicles are converted on the Saturday before Thanksgiving or contingent on the
weather.
plows
Plow equipment is inspected after a snow and/or ice event occurs. If it is identified that
a repair to a plow is needed, it shall occur prior to the following event. Two trucks and
two snowplows are maintained as spare.
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The Village of Mount Prospect
provides a thorough snow
school course held at the Public
Works facility. All snowplow
drivers are required to
participle and includes the
following personnel from our department: engineering, forestry, water/sewer,
streets/building, administration, and part-time employees. Snow school is held on an
annual basis beginning in mid-October for both internal employees and contractors. To
attend, participants must have a valid CDL license and they must pass a mandatory drug
and background check. Before obtaining a shift, they must complete a ride -a -long session
with a tenured employee. Because
weather conditions change quickly
our trained crews are rotate an on-
call schedule which allows for a
rapid response to a snow events.
Equipment Training
Training on the use, maintenance,
and set up of snow plow's and
related equipment is conducted by
Subject Matter Experts (SME) from
the Vehicle Maintenance Division.
In particular, Kevin DeLuca, is certified with the National Institute for Automotive
Service Excellence as a master auto and medium/heavy machinery mechanic. As a SME,
he has provided years of ample knowledge and training to our staff. Training is facilitated
by a SME who will instruct groups of 5 or less on the proper use of the following:
• Snow Plow Controls • Pre/Post Equipment Trip Inspections
• Liquid Systems • Loading & Unloading of Salt/Liquids
• Spreader Controls • Proper Use/Operation of Loader Scale
• Snow Plow Attachment/Detachment
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perat-ion Training,
Training on the most efficient and effective operation of snow plow trucks and related
equipment is conducted by the Streets and Buildings Division. A tenured maintenance
personal conducts a "dry run" where the operator and onboard instructor maneuver a
snowplow truck through a designated route simulating an actual snow event. The
instructor will advise on how to successfully remove snow from the streets by giving
the following directions:
• How to center lane plow
• How to curb lane plow
• How to clear dead -ends and "bubbles"
Whicle .I spection, Checklist
The Vehicle Inspection Checklist shown is
completed by an operator as part of a pre- and
post -trip inspection of a vehicle. These
checklists are turned into the supervising
Foreman following completion of the post -trip
inspection of the vehicle.
• How to clear corners
• How to clear RR crossings
• Change spreader controls as directed
Mt. Prospect Public Works
PRE / POST TRIP INSPECTION
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HIGHWAY SNOWPLOW MAP
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As a goal of advancing the
collective quality of life for the
residents of Mount Prospect,
we strive to effectively connect
with our citizens. We
understand how rapid weather
conditions can change and alter ones visibility, vehicle traction, and steering. So we
enable the retrieval of snow event information to our residents through a number of
effective communication methods. Thus, ensuring a safe transition and adjustment to
winter driving conditions for the residents of Mount Prospect, the traveling public, and
daily consumers.
Information can be viewed via social media posts on Facebook and Twitter, media press
releases, the Village website, and the Village newsletter shown below. Moreover, the
dedicated office staff of the Public Works department assist with resident inquiries daily
to inform residents before, during,
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and after a snow event. Our Annual
Report and Strategic Plan are
published yearly and offered to the
public as well.
The Village of Mount Prospect is
proud to be the Committee Chair
for the APWA Chicago Chapter
Snowplow Roadeo. This is a two
day event open to the public. It is a
conference and equipment show,
but it also consists of a competition
among other agencies in the
Chicago Chapter. The competition
tests operator knowledge of
equipment, safety, and mechanical
operations for both a loader and
Page fiom 2611H Village Mflilsletler
19
f yt llJllliiC Wa:)udllk a
lilllllla�,J dI' Il OU111tIl�Ii eo I,)ect, Il11ii s
snowplow. In addition to the physical competition, there is also a written exam. We are
proud to have earned first place in the Roadeo five times in the past eight years.
On the whole, it is our goal to assist residents with as much worthwhile knowledge as
possible about our operations. For the past 38 years, we open our door and invite the
public into our facility for our annual Public Works Open House (see poster below).
PubWwaMs Iprofr'essionsls i elude those w�la managewa�tF_r, sewW'er� ro}'.s4s, and V!elus,a' r�e1rY"lo}"ea, systerins
atm a1e1r responsible Ayr maintaining f >stiry pwk'~tic
bomGrUirygs 811d g,r�aa�onds 'f`heyere R)i slftor� the peopie
1bD maintain and 6mprrsee We srsterrrsand seruices
vital Ma carnrmu nit,y's heaiM4, safety and ccrmfari,.
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Open House
Residents are encouraged to
come and tour our facility and
obtain a hands-on perspective
of our operational objectives.
During open house, each
division maintains a booth
where information and
demonstrations are shared via
posters, hands-on material,
and games. All of our
committed staff are present to
answer questions.
7
f 'uItllJllliic Wa)Idlka
lilllllla�,J dI" NAOU111t Il�Ii eo ll�,)ect, Il11ii s
Mount Prospect has acquired a
variety of systems and
measuring devices to help in
defining road and weather
conditions. These include truck
mounted pavement
temperature measuring devices on Supervisory vehicles, NOAA weather band radios,
satellite delivered weather information systems (DTN), and internet weather forecast
providers. These systems are checked for function prior to the snow and ice season. All
measurement devices and sensors are calibrated and maintained per the manufacturer's
recommendations. All computers, software, and communication systems are also
checked and repaired as necessary. Our newest addition to the fleet is the Automated
Vehicle Locator System (AVL). Coupled with the steadfast GIS mapping system our
Streets and Buildings Maintenance Division is equipped with the lasted up to date
technology and information to help handle the severity of any snow event.
I.,
The Village of Mount Prospect has equipped 23 vehicles with AVL technology. This has
proven to be an innovative and versatile management system which allows for optimal
managing of our fleets. It has substantially increased our accuracy, real-time response,
and monitoring abilities.
WR
We have utilized GIS mapping for over 25 years. This tool helps assist our engineers
with the creation of maps to maintain and analyze snow events. Moving forward, we
look forward to coupling the AVL and GIS in the very near future.
Hansen is a computer based program utilized village -wide here in Mount Prospect. In
particular, the Streets and Buildings Maintenance Division uses Hansen to accurately
record each aspect of a storm event. Moreover, the program allows for complete asset
management with regard to machinery, manpower, and material usage. The summary
information gathered as well as micro level data is utilized to track trends.
21
f 'uIt llJllliiC Wa)Irks
lilllllla�'J dl" NAOU111t Il�Iro ll�,)eet, Illllllllinds
Weather orecasis
Mount Prospect uses Murray & Trettle (see screen shot below) as the primary forecasting
service for predicted winter storm conditions to gauge the snow and ice control
operation response necessary. Depending on the level of a winter storm event affecting
Mount Prospect, it will influence the response needed to prepare for the storm. Decision -
makers are simultaneously evaluating short-term, mid-term, and long-term forecasts.
Information on precipitation includes onset, cessation, type and intensity. Other relevant
factors include air temperature, dew point, pavement temperature, wind speed, wind
direction, accumulation, recommendations, and post -storm weather prediction.
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Home About Us :, I Meteorological Monitoring Past Weather Data Contact Us
Weather Forecasting
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WeatherSentry is the secondary forecasting service used by Mount Prospect. This tool
(see email on page 23) allows for a verified consensus on the predictability of a winter
storm event. WeatherSentry can also be downloaded as a mobile
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Weather Data and eraational .Respo se lan
Based on the weather forecasts received, the typical method used to determine the
response needed is described the chart below.
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When a greater than 60% chance of snow or ice accumulation
Greater than 60%
predicted, then the operational response to the winter storm shall
be dictated by the winter storm categories.
When a 40% to 60% chance of snow or ice accumulation predicted,
40% to 60%
then the operational response to the winter storm shall consist of a
partial crew to include 1 Foreman and 6 Maintenance Workers to
maintain Priority 1 and 2 streets within the Village.
When a less than 40% chance of snow or ice accumulation
Less than 40%
predicted then the operational response to the winter storm shall
vary depending on whether extreme temperatures exist.
Other Weather Infortuation
Other weather data sources include radar and satellite imagery from DTN, Internet,
local TV, NOAA radio, and the Weather Channel as well as computer acquired current
condition data from upstream storm locations.
"
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lilllllla�,J dI" NAOU111t Il�Ii eo ll�,)ect, Il11ii alis
Being environmentally
conscious is very important to
us at the Village of Mount
Prospect. We adhere to
standards and best practices set
forth by our realization that
sodium chloride can have adverse environmental, infrastructural, and vehicle effects. The
potential environmental effects have been identified in the areas of: ground water, soils,
vegetation, and wildlife. We take this information seriously and have taken necessary
steps in our operations to decrease the negative effects of salt.
For instance, pre -wetting is environmentally beneficial because it reduces the amount of
chlorides that may move into Village waterways. Since 2012, we have maintained data
from an outside source who conducts a water quality test analysis. The purpose of this
analysis is to demonstrate compliance with
the minimum standards set by the Illinois
Environmental Protection Agency
(IEAPA). The established limit for chloride
is 500.0 mg/L. Of the eight sites of receiving
waters in Mount Prospect from 2012-2017,
we are consistently below the IEPA's
chloride standards (see chart on page 26).
Our Forestry and Grounds Division also
helps alleviate the adverse effects of salt and contamination onto vegetation in our village.
Beginning approximately ten years ago, they began installing fencing around established
perennial and annual beds (see map on page 27) around various locations in the Village.
Without it, plant and soil contamination is significantly higher and takes many season to
letch out.
Furthermore, after every snow and ice event each of the Village's vehicles are washed in
a location with a triple basin system. The vehicles are washed and the chloride
contaminated water disposes into a sanitary sewer system. Because of diligent and
25
'uw�ll llllii .)11lks
lilllllla�'J dI' Il OU11"It IC:�Iii—oq�,)eet, Il11ii s
effective management of salt during events, we are leaving a very low impact on the
environment and our receiving waters.
Subsequently, in 2015, we were awarded the Safe and Sustainable Snowfighting Award
from the Salt Institute. Having been recognized for best practices in salt storage and
Snowfighting, we strive to continue the implementation of sustainable and effective snow
operations.
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