HomeMy WebLinkAbout12/05/2017 Agreement with Lexipol for Annual Subscription Service
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Agenda Item Details
MeetingDec 05, 2017 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD -
7:00 p.m.
Category5. CONSENT AGENDA
Subject5.5 Motion to approve the agreement with Lexipol for the annual subscription service
and implementation support for the amount not to exceed $27,672.00.
AccessPublic
TypeAction
Preferred DateDec 05, 2017
Absolute DateDec 08, 2017
Fiscal ImpactYes
Dollar Amount27,672.00
BudgetedYes
Budget SourceCommunity Investment Program
Recommended ActionApprove the agreement with Lexipol for the annual subscription service and
implementation support for the amount not to exceed $27,672.00.
Public Content
Information
Lexipol is a software system that provides policies that are state-specific and fully customizable based on
federal and state law, regulations and public safety best practices. The software helps reduce risk and stays
ahead of litigation trends, while communicating clear and concise policy guidance to personnel. It allows Fire
Departments to organize, customize and train on policies and guidelines that meet current standards and best
practices. It also allows all Fire Department personnel to be trained on policies and procedures that need to be
in place to ensure safety and a functional work environment. Lexipol provides legally reviewed regular and
urgent policy updates in response to legislative mandates, case law, and the evolution of best practices.
Currently, the Fire Department’s Standard Operating Guidelines (SOG's), directives, rules and regulations, and
policies are in several locations and in need of updating. This software would allow for one central web based
location for all SOG's, directives, rules and regulations, and policies. It would also facilitate the updating of
policies/procedures in the Fire Department to meet current standards. With this software, the Fire Department
would be able to organize and track all the SOG's and policies it currently has implemented. It would also
permit the Fire Department to utilize best practice and incorporate state and federal requirements. This would
help the Fire Department manage policy risk and assist with the Accreditation process by delivering policies
and guidelines that are consistent, easily accessible, reviewed and updated on an ongoing basis.
Lexipol is utilized by 3,000 government agencies, including 340 fire departments. This played a role in our
decision to look into, and ultimately decide on this service. Local agencies currently utilizing Lexipol include;
Streamwood, Lake Zurich, Lincolnshire, Hillside, Northbrook, Northfield and Roselle.
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The funding for Lexipol is in the 2018 Community Investment Program. If the agreement is signed before
December 8th, 2017, Lexipol will reduce the 2018 cost by $2,195.00 as well as extend the service for the
month of December with a prorated value of $735.00, free of charge. This represents an overall savings of
$2,930.00 or approximately 10%. Software implementation support costs $18,850.00 and the annual
subscription fee is $8,822.00 for a total of $27,672.00.
Alternatives
1. Approve the motion to enter into an agreement with Lexipol for the annual subscription service and
implementation support for the amount not to accede $27,672.00.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village approve the motion to enter into an agreement with Lexipol.
Lexipol Agreement.pdf (529 KB)
Mount Prospect FD-IL Lexipol Proposal 8-4-2017.pdf (105 KB)
Administrative Content
Executive Content
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