HomeMy WebLinkAbout11/21/2017 Salt Brine and Calcium Chloride
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Agenda Item Details
MeetingNov 21, 2017 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD -
7:00 p.m.
Category5. CONSENT AGENDA
Subject5.3 Motion to accept bid for salt brine and calcium chloride in an amount not to
exceed $27,650.
AccessPublic
TypeAction (Consent)
Preferred DateNov 21, 2017
Absolute DateNov 21, 2017
Dollar Amount27,650.00
BudgetedYes
Budget SourceGeneral Fund and Motor Fuel Tax Fund
Recommended ActionAccept the lowest cost responsive bid to supply salt brine and calcium chloride pre-
wetting agents for the 2017/2018 winter season at cost not to exceed $27,650.
Public Content
Background
For many years, the Public Works Department has purchased and applied liquid pre-wetting chemicals to
augment the effectiveness of road salt during snow and ice control operations. Spraying these chemicals on
road salt as it is spread from trucks helps to jump-start the melting process. These chemicals also play an
important role in lowering the effective melting range of road salt. Notably, chemicals containing chlorides
help salt to melt at temperatures as low as zero degrees Fahrenheit.
To facilitate the procurement of these materials, staff prepared detailed bid specifications and solicited bids
from four (4) industrial chemicals suppliers and posted a public notice on the Onvia Demandstar website
(online bidding house).
Bid Results
Sealed bids were opened at 1:00 PM on November 6, 2017 and read aloud. Three (3) bids were received.
The results are noted in Table 1 below. Table 2 depicts current prices for bid materials purchased through
current joint purchasing contracts.
Table 1: Bid Results
BidderQuantityDescriptionUnitUnit PriceTotal
Gasaway Distributors40,000BrineGallons 0.4075$16,300
20,000Calcium ChlorideGallons 0.5675$11,350
Bid Total:$27,650
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BidderQuantityDescriptionUnitUnit PriceTotal
SNI Solutions, Inc.40,000BrineGallons0.5500$22,000
20,000Calcium ChlorideGallonsNo BidNo Bid
Silcalco, LTD40,000BrineGallonsNo BidNo Bid
20,000Calcium ChlorideGallons0.6083
Table 2: Joint Purchasing Contract Results
Unit
Joint Purchasing ContractQuantityDescriptionUnitTotall
Price
Suburban Purchasing
40,000BrineGallons0.4300$17,200
Cooperative (SPC)
Calcium
20,000Gallons0.6100$12,200
Chloride
Total Bid:$29,400
State of Illinois CMS (State
40,000BrineGallonsNo BidNo Bid
Bid)
Calcium
20,000Gallons0.6083$12,166
Chloride
Discussion
The lowest cost bidder for both salt brine and calcium chloride is Gasaway Distributors of Romeoville, Illinois
(Gasaway). Gasaway was the only bidder to supply pricing for both chemicals and the unit prices for each
were lower than competitive bids. In addition, Gasaway's unit costs are lower than rates available on current
joint purchasing contracts administered by the Suburban Purchasing Cooperative (Northwest Municipal
Conference) and the State of Illinois Central Management Services (CMS). Gasaway has successfully fulfilled
similar contracts for the Village of Mount Prospect in the past. Gasaway's references indicated that the firm
has successfully fulfilled similar contracts for several other Chicago area municipalities.
Alternatives
1. Accept lowest cost bid for salt brine and calcium chloride.
2. Action at discretion of the Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest cost, responsive bid to supply salt brine and
calcium chloride pre-wetting agents for the 2017/2018 winter season for an amount not to exceed $27,650.
Liquid Snow and Ice Control Material Bid- 2017-2018 - Bid Specs.pdf (110 KB)
Salt Brine and Calcium Chloride - 2017_2018 - GASAWAY DISTRIBUTORS.pdf (3,998 KB)
Administrative Content
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Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one
motion. There will be no separate discussion of those items unless a Board member or member from the
audience so requests, in which the item will be removed from the Consent Agenda and considered in its
sequence on the agenda.
Motion & Voting
Accept the monthly financial report for October 2017.
Motion by Michael Zadel, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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