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HomeMy WebLinkAbout04/03/2018 VB Minutes REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday, April 3, 2018) Generated by Karen Agoranos on Wednesday, April 4, 2018 1.CALL TO ORDER Meeting called to order at 7:03 PM 1.1 ROLL CALL Members present Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE - Posting of Colors by the Mount Prospect Police Department Honor Guard. The Pledge was led by young students from the Mount Prospect Child Care Center, Inc and Executive Director Michael Davey. 1.3 INVOCATION - Trustee Eleni Hatzis provided the invocation. 2. APPROVAL OF MINUTES 2.1 Minutes of the Special Meeting of the Village Board - March 20, 2018 Motion by Michael Zadel, second by Richard Rogers Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 3. MAYOR'S REPORT 3.1 a. PROCLAMATION: National Library Week — April 8-14, 2018 Mayor Juracek presented the proclamation to Mount Prospect Public Library Trustees Michael Duebner and Teri Gens. Mr. Duebner and Ms. Gens thanked the Mayor and Village Board for their support and recognition of the services and programs available at the Mount Prospect Public Library. 3.1 b. PROCLAMATION: National Service Recognition Day — April 3, 2018 Mayor Juracek read the proclamation which recognizes National Service participants in our community who dedicate their time and energy working for sustainable change. 3.1 c. PROCLAMATION: Week of the Young Child — April 16-20, 2018 Mayor Juracek presented the proclamation to Mount Prospect Child Care Center, Inc to Executive Director Michael Davey. Mr. Davey, joined by his young students and their parents, thanked the Mayor and Village Board for recognizing the importance of early childhood education and early literacy. 3.1d. PRESENTATION: Officer of the year-Mount Prospect Police Department Police Chief John Koziol awarded "Officer of the Year" recognition to Investigator William Ryan for his dedication and commitment to insure the safety of Mount Prospect citizens. Chief Koziol presented two runner ups, Officer Christopher Johansen and Officer Eric Knippel, who were recognized for their outstanding service to the community. 3.2 APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS The following re-appointments to the Special Events Commission were presented for consideration: Vicki Busse Term to expire April 2022 604 S. Owen Street Maura Drew Term to expire April 2022 105 S. Albert Street The following re-appointment to the Police Pension Fund Board was considered: Dennis Saviano Term to expire April 2020 406 S. Helena Ave. Motion by Paul Hoefert, second by Michael Zadel to approve the re-appointments as presented Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 3.3 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. {This Ordinance will increase the number of Class S-6 licenses by one (1) GEM NAILS AND SPA INC. D/B/A GEM NAILS AND SPA located at 102 S. Emerson} Elizabeth Kang, owner and store operator of Gem Nails and Spa along with her husband, were present to answer questions from the Board. Ms. Kang stated this Class S-6 liquor license will allow them to offer better and enhanced services to their clients. Mr. and Ms. Kang thanked the Board for their support. Mayor Juracek wished them success. Motion to waive the rule requiring two readings of an ordinance. Motion by Paul Hoefert, second by Michael Zadel. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Colleen Saccotelli, second by Paul Hoefert to adopt and ordinance Amending Chapter 13(Alcoholic Liquors) of the Village of Mount Prospect. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Ordinance No. 6380 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. S. CONSENT AGENDA 5.1 List of Bills - March 14 - March 27, 2018 5.2 Motion to wave the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUOR) ARTICLE IV SECTION 13.402(B) OF THE MOUNT PROSPECT VILLAGE CODE Ordinance No. 6381 Motion by Richard Rogers, second by Paul Hoefert to approve the consent agenda as presented Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 6. OLD BUSINESS None 7. NEW BUSINESS 7.1a PUBLIC HEARING - This public hearing, called pursuant to proper legal notice having been published in the Daily Herald on March 16, 2018 for Annexation Agreement between the the Village of Mount Prospect and the Illinois Tollway Authority. Mayor Juracek opened the public hearing at 7:34 p.m. There was no comment from the public. Mayor Juracek closed the public hearing at 7:37 p.m. 7.1b 1st reading of an ORDINANCE APPROVING AN INTERGOVERNMENTAL ANNEXATION AGREEMENT BETWEEN THE ILLINOIS TOLLWAY AUTHORITY AND THE VILLAGE OF MOUNT PROSPECT Village Manager Michael Cassady stated this intergovernmental annexation agreement between the Village and the Illinois State Tollway Authority will allow the Village to annex property located south of Oakton Street, west of Higgins Creek and north and northwest of the I-90 Tollway. Through this annexation, the Village will establish contiguity with other territory for future annexations. The Tollway Authority's Board of Directors has approved the annexation of the property to the Village. Mayor Juracek expressed appreciation to the Tollway Authority for being good partners. Motion to waive the rule requiring two readings of an ordinance. Motion by Paul Hoefert, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion to approve the Annexation Agreement between the Village of Mount Prospect and the Illinois State Tollway Authority Motion by Paul Hoefert, second by William Grossi. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6382 7.2 1st reading of AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $12,100,000 GENERAL OBLIGATION BONDS, SERIES 2018A, OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, FOR THE PURPOSE OF FINANCING THE COSTS OF CERTAIN CAPITAL PROJECTS IN THE VILLAGE, PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND AUTHORIZING THE PROPOSED SALE OF SAID BONDS TO THE PURCHASER THEREOF Finance Director David Erb and the Village Financial Advisors from PMA Securities Inc. Bob Lewis and Andrew Kim presented the Village of Mount Prospect's market update, debt overview and Financing Plan. Mr. Erb stated this ordinance permits this issuance of$12,100,000 of general obligation bonds . A portion of the proceeds will fund infrastructure projects in the Village's water and sewer utility system. The balance of the bond proceeds from the issue will be used to fund land acquisition related to relocation and construction of a new Police Department Headquarters, Fire Department Headquarters and for capitalized interest. Mr. Erb noted the entire amount of the annual levy for principal and interest will be abated using funds from the Water and Sewer Fund and the Prospect and Main TIF District Fund. Hence, there will be no impact to property tax levy from the issuance of these bonds. Mr. Erb provided a timeline of events: April 10 - Committee of the Whole meeting designed to solicit resident feedback April 17 - 2nd reading of this ordinance April 18 - Bond sale May 1 - Closing on the bonds Mr. Erb provided a summary of cost savings of new construction versus adaptive reuse of an existing property resulting in a savings of 9.8 million when utilizing an existing building. Mr. Erb summarized the Police and Fire Relocation Financing Proforma. Mr. Erb stated it will generate 11.6 million over the life of the TIF. Mr. Bob Lewis provided a market update including variables that impact the municipal bond market, a history of interest rates and the impact of tax reform on municipal markets. Mr. Andrew Kim summarized the multi-year financial plan and discussed the recent ratings call. Mr. Kim stated rating is not based on debt alone and many other factors are considered; there are seven (7) areas of evaluation. Board Comments • Little impact on property taxes • Highest level of debt the Village has incurred • Historically conservative Board; however, confidence in debt level • responsible in managing our debt load as a percent of EAV Mr. Erb responded to auestions from the Village Board • This is not the first time the Village has built two municipal buildings at the same time; The Emergency Operations Center (EOC) and Station 13 were built at the same time as well as Village Hall, Library and the Parking Deck • Staff and financial advisors are comfortable and confident with financial plan • As a home-rule municipality, there is no debt limit The second reading of this ordinance will take place at the next regular meeting of the Village Board on April 17, 2018. 8. VILLAGE MANAGER'S REPORT 8.1 New Employee/Staff Introduction — the Human Services Department welcomes Alicia Vega Human Services Deputy Director Victoria Bran introduced new staff member Alicia Vega. Ms. Vega joins the Human Services staff as a Social Services Case worker and brings many years of experience with her. On behalf of the Village Board, Mayor Juracek welcomed her to the Village and wished her success. 8.2 Motion to accept joint purchasing bid results for sewer lining in an amount not to exceed $1,320,633. Public Works Director Sean Dorsey provided background information, bid results and staff recommendation. Mr. Dorsey stated the process of rehabilitating existing sewer main segments using a cured-in-place liner inside a host pipe segment has been done annually since the 1970s. This year's project includes 82 pipe segments including 20,035 lineal feet of combines sewer rated as category 5 and 4. Category 5 sewers are those that are in most need of repair. Completion of this project in 2018 will correct 100% of the category 5 combined sewer defect and 28% of the sewers rated category 4. Mr Dorsey stated the contract is a joint bid through the Municipal Partnering Initiative. The Village of Mount Prospect is the administrator of bids on behalf of participating municipalities including Buffalo Grove and Arlington Heights. The Village pays the contractor directly. The Village has utilized the joint bid process for the past couple of years. Five contractors submitted bids. The lowest cost bid was submitted by Hoerr Construction, Inc. Hoerr Construction successfully completed projects for the Village in 2016 and 2017 and has extensive experience with similar projects. Mr. Dorsey answered questions from the Board including an explanation of the process which is done without disturbing the existing road. The smallest pipe is 6 inches in diameter; largest is 60 inches. Motion by Paul Hoefert, second by William Grossi to award a two (2) year contract for cured-in-place sewer lining to the lowest cost bidder, Hoerr Construction, Inc, in an amount not to exceed $1,320,633 in 2018. Expenditures in 2019 will be at the contract rates, but limited to funds appropriated in the 2019 budget. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries VBA 13-18 8.3 Motion to accept bid for Central Road Street Light Project in an amount not to exceed $308,450. Public Works Director Sean Dorsey provided background information, bid results and staff recommendation. Mr. Dorsey indicated the project addresses the lighting needs and gaps within the current street light system. One identified gap in on Central Road between Emerson Street and west of Mount Prospect Road. This project includes the installation of 20 black poles to match the existing poles on Central Road. The lights will be LED and this project includes the replacement of existing lights and poles on Central Road to match the new LED fixtures and poles. Five contractors bid on the project and Dynamics Corporation was the low bidder. Dynamics Corporation has performed similar work for the Village and other municipalities and their work as been acceptable. Mr. Dorsey responded to a question from the Board regarding the status of the Rand Road street lights near Randhurst Mall, stating a meeting is scheduled with mall management this week. Mayor Juracek stated she viewed the sample light levels on display at Public Works and thanked Mr. Dorsey for making those available for viewing. Motion by Michael Zadel, second by Colleen Saccotelli to accept the lowest cost, responsive bid from Utility Dynamics Corporation of Oswego, IL to provide construction services for the Central Road Street Light Project for a not to exceed amount of$308,450. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries VBA 14-18 8.4 Motion to accept joint purchasing bid results for the purchase of two (2) Peterbilt Model 348 Cab &Chassis in an amount not to exceed $185,828. Public Works Director Sean Dorsey provided information to replace two dump trucks with snow and ice control equipment. They are also utilized for maintenance crews to haul asphalt, black dirt, sand, and stone to job sites throughout the Village. The vehicles were evaluated for potential replacement by using point-based criteria that accesses age, mileage, repair and maintenance cost and condition of the body and mechanical components. Both vehicles were recommended for replacement. The proposed replacement vehicle is a Peterbilt Model 348 cab and chassis with a dump body, snowplow and underbody plow. The current Public Works fleet includes two Peterbilt trucks and staff has been satisfied with their performance. Staff reported engine, emission and customer service problems with International Trucks so the addition of Peterbilt trucks to the fleet is welcome. Mr. Dorsey stated the replacement vehicle is to be purchased through the National Joint Powers Alliance and satisfies the Villages' public bidding requirements. Mr. Dorsey answered questions from the Board, explaining the proposes purchase is for the cab and chassis only. Staff will fit the vehicle with a dump body, plows, hydraulics, etc. for service as a front line Public Works Department utility truck. Existing features on the retired trucks can not be used on the proposed new vehicle. Motion by Michael Zadel, second by Paul Hoefert to accept the National Joint Powers Alliance joint bid results for the purchase of two (2) new, single-axle Peterbilt Model 348 Cab &Chassis from JX Peterbilt of Wadsworth, Illinois in an amount not to exceed $185,828 Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries VBA 15-18 8.5 Motion to accept the proposal for the Melas/Meadows Pedestrian Bridge Phase 1 Engineering Services in an amount not to exceed $124,131.36. The proposed Pedestrian Bridge that would provide a safe crossing for pedestrians and bicyclists between Melas Park and Meadows Park has been considered for several years. Melas Park is owned by the Metropolitan Water Reclamation District and is leased to the Village of Mount Prospect. It is operated by the Mount Prospect Park District and the Arlington Heights Park District. Meadows Park is owned by the Mount Prospect Park District. Mr. Dorsey explained the formal federal process to complete the Phase I Engineering Study. Completion of this study with IDOT approval will make the project eligible to apply for state and federal grants for final design engineering and construction. Mr. Dorsey provided the scope of work for Phase I that includes analyzing bridge designs with input from the community. Discussion followed regarding possible cost-sharing with the other entities invested in this project. Board comments • We need financial support from the other entities (park districts) for project to move forward • Concern was expressed over the decision to build this bridge without Board approval • Village should work closely with the Park Districts Mr. Doresv provided the following in response to auestions from the Board • There is no cost-sharing agreement currently; but it the intention of the Village moving forward • The proposed bid is valid for 30-45 days Upon completion of the discussion, the Board unanimously decided to table this item to a date uncertain for further review. This will allow time to open discussions with the Arlington Heights Park District and the Mount Prospect Park District regarding the prospect of sharing costs relating to this project. 8.6 Motion to accept proposal from Tredebe Environmental Services, LLC, for Household Hazardous Waste Collection Event in an amount not to exceed $100,000. Mr. Dorsey stated the Village Board directed staff to evaluate the feasibility of hosting a household hazardous waste collection event for Mount Prospect residents only. Materials that would be accepted include corrosives, oxidizers, flammable and waste solvents, oil based paint,antifreeze, etc. This event will be held at the Mount Prospect Public Works facility. The event will be the first of its kind in Mount Prospect in over twenty years. Staff expects this one-day event to be highly successful. Three proposals were received from environmental companies to provide Hazardous Materials trained personnel for this event. The companies were evaluated and Tradebe Environmental Services was the highest rated. Tradebe has extensive experience and submitted a thorough proposal. Responding to a question from the board, Mr. Dorsey stated staff will ask for proof of residency to insure only Mount Prospect residents participate. In response to another question, Mr. Dorsey stated Village attorney Lance Malina has not reviewed the contract. The Board agreed to attorney review prior to execution of the contract. Motion by Richard Rogers, second by Paul Hoefert to accept the proposal for Household Hazardous Waste Collection as submitted by Tradebe Environmental Services, LLC, of Merrillville, Indiana in an amount not to exceed $100,000. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries VBA 16-18 9. ANY OTHER BUSINESS Mayor Juracek announced Public Works will hold a Household Electronic Waste event on Saturday, April 7, 2018 from 10:00a.m. to noon at 1700 W.Central Road. 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn the Meeting of the Village Board. Trustee Zadel, seconded by Trustee Hoefert, moved to adjourn. By unanimous vote, the April 3, 2018 Regular Meeting of the Village Board was adjourned at 9: 35 p.m.