Loading...
HomeMy WebLinkAbout08/01/2017 Purchase of 2 servers from Dell8/23/2017 Board Docs® Pro Agenda Item Details Meeting Aug 01, 2017 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.2 Motion to accept quote to purchase two servers from Dell in an amount not to exceed $26,000 Type Action (Consent) Preferred Date Aug 01, 2017 Fiscal Impact Yes Dollar Amount 26,000.00 Budgeted Yes Budget Source General Fund Recommended Approve purchase of two servers from Dell in an amount not to exceed $26,000. Action Information The Information Technology division maintains a variety of servers in our datacenter. These are most commonly used for file sharing, email, or applications. We use a technology made by VMware that allows us to use fewer physical servers that play host to a number of virtual servers. For example, four physical servers are currently hosting around 40-50 virtual servers. If we were not using VMware technology we would need 40-50 physical servers. This would require much more infrastructure including power, networking equipment and cooling for the room. By using this technology we simplify the datacenter while providing high availability in the event a physical server were to fail. The VMware technology moves the virtual servers over to another host and all continues operating normally. The end user is never aware. This technology also allows us to backup and restore files and servers quicker in the event of a problem. The average lifespan of a physical server is typically five to seven years. The two servers we are replacing were purchased in 2012. One key component we are upgrading on replacement servers are network cards. Gigabit network cards are now being replaced with ten gigabit which will provide great performance and scalability for us in the future. Our current servers are from Dell and it is preferable for the new servers to be manufactured by the same company. Staff did not solicit bids for this purchase, as we will get the lowest available price for Dell products through the State of Illinois contract pricing with Dell. Alternatives 1. Accept quote from Dell to purchase two servers in an amount not to exceed $26,000. 2. Action at discretion of Village Board. Staff Recommendation Village staff recommends approval to purchase two servers from Dell in an amount not to exceed $26,000. Dell Server Quote.pdf (98 KB) All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. http://www.boarddocs.com/il/vomp/Board.nsf/Public 1/2 8/23/2017 Motion & Voting Approve Consent Agenda Board Docs® Pro Motion by Michael Zadel, second by Paul Hoefert. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel http://www.boarddocs.com/il/vomp/Board.nsf/Public 2/2 SdY i rep°od-pert I Quote �"PdiA77bei.,..30dyol015.76318, A quote for your consideration! ILLBased on yourbusiness needs,we put the followingquote r. help with your- decision. PleaseR quote details CDR) below, then contact your sales rep when you're ready to place your order. Quoter - Quote number: 3000015726318.1 Quote date: Jul. 19, 2017 Company name: Customer number: VILLAGE OF MOUNT PROSPECT 47008078 Sales rep information: Robert West Robert—West@Dell.com (800)456-3355 Ext: 5133036 Pricing Summary Item PowerEdge R730 - [dellstar_1356] Quote expiration: Aug. 18, 2017 Phone: (847) 392-6000 Bill to: VILLAGE OF MOUNT PROSPECT 50 S EMERSON MOUNT PROSPECT IL 60056-3218 US (847)392-6000 Qty List Price Unit price DOL 2 $26,000.00 $13,000.00 50.0% Total: $26,000.00 Solution ID: 8373529 Subtotal: Shipping: Environmental Fees: Non -Taxable Amount: Taxable Amount: Estimated Tax: Subtotal $26,000.00 Total: Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details. Page 1 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. $26,000.00 $0.00 $0.00 $26,000.00 $0.00 $0.00 $26,000.00 Soles C'd':p RuvheYl VV'c,int I Qwhl:11" nuriRd:,ttl. r 300001"1726N8, l, Dear Customer, Your Quote is detailed below; please review the quote for product and information accuracy. If you find errors or desire certain changes please contact me as soon as possible. Regards, Robert West Order this quote easily online through your Premier pagge, or if you do not have Premier, using Quote to Order Shipping Group 1 Shipping Contact: Shipping phone: JOAN MIDDLETON (847) 392-6000 SKU Description Shipping via: Standard Ground r�'IVU^III"°III';, T1s III1730 idle sialll......3 m 61 Estimated Delivery Date: Aug. 2 - Aug. 7, 2017 Contract Code: 99AGZ Customer Agreement No: MHEC-07012015 Shipping Address: 50 S EMERSON ST INFORMATION TECHNOLOGY MOUNT PROSPECT IL 60056 US Qty Unit Price Subtotal 2 $13,000.00 $26,000.00 210-ACXU PowerEdge R730 Server 2 - - 329-BCZK PE R730/xd Motherboard MLK 2 - - 461-AADZ No Trusted Platform Module 2 - - 350-BBEN Chassis with up to 8, 2.5" Hard Drives 2 - - 340-AKKB PowerEdge R730 Shipping 2 - - 338-BJDM Intel Xeon E5-2667 v4 3.2GHz,25M Cache,9.60GT/s 2 - - QPI,Turbo,HT,8C/16T (135W) Max Mem 2400MHz 338-BJCU Intel Xeon E5-2667 v4 3.2GHz,25M Cache,9.60GT/s 2 - - QPI,Turbo,HT,8C/16T (135W) Max Mem 2400MHz 370-ABWE DIMM Blanks for System with 2 Processors 2 - - 374-BBHM Standard Heatsink for PowerEdge R730/R730xd 2 - - 374-BBHM Standard Heatsink for PowerEdge R730/R730xd 2 - - 370-ACPH 2400MT/s RDIMMs 2 - - 370-AAIP Performance Optimized 2 - - 780-BBJU RAID 1 for H330/H730/H730P (2 HDDs or SSDs) 2 - - 405-AAEG PERC H730 Integrated RAID Controller, 1GB Cache 2 - - 540-BBBW Broadcom 5720 QP 1 G Network Daughter Card 2 - - gage 2 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Sa1Ps d"c> li1�4-1�01 %d^sI I �,W N� ::: nl9mh@"r:1101001,1 263',l8 385-BBHO iDRAC8 Enterprise, integrated Dell Remote Access 2 Controller, Enterprise 634-BBWU OpenManage Essentials, Server Configuration 2 Management 330-BBCL Internal Dual SD Module 2 385-BBCF Redundant SD Cards Enabled 2 385-BBLI 16GB SD Card For IDSDM 2 385-BBLI 16GB SD Card For IDSDM 2 429 -AAPS DVD+/ -RW, SATA, Internal 2 325-BCJT Dell EMC 2U Standard Bezel 2 770-BBBR ReadyRails Sliding Rails With Cable Management 2 Arm 384-BBBL Performance BIOS Settings 2 450-ADWS Dual, Hot -plug, Redundant Power Supply (1+1), 2 750W 631-AACK No Systems Documentation, No OpenManage DVD Kit 2 619-ABVR No Operating System 2 421-5736 No Media Required 2 634-BDXD VMware ESXi 6.0 U3 Embedded Image on Flash 2 Media 332-1286 US Order 2 330-BBCO R730/xd PCIe Riser 2, Center 2 330-BBCQ R730 PCIe Riser 3, Left 2 330-BBCR R730/xd PCIe Riser 1, Right 2 955-9041 Dell Hardware Limited Warranty Plus On Site Service 2 Extended Year 976-8706 Dell Hardware Limited Warranty Plus On Site Service 2 976-8710 Mission Critical Package: 4 -Hour 7x24 On -Site 2 Service with Emergency Dispatch, 3 Year 976-8719 Mission Critical Package: 4 -Hour 7x24 On -Site 2 Service with Emergency Dispatch, EXT to 2 Year 976-8720 MISSION CRITICAL PACKAGE: Enhanced Services, 5 2 Year 976-8721 ProSupport: 7x24 HW / SW Tech Support and 2 Assistance, 5 Year 989-3439 Thank you choosing Dell ProSupport. For tech 2 support, visit http://www.dell.com/support or call 1-800-945-3355 900-9997 On -Site Installation Declined 2 973-2426 Declined Remote Consulting Service 2 370-ACNX 16GB RDIMM, 2400MT/s, Dual Rank, x8 Data Width 32 400-AEIB 120GB Solid State Drive SATA Boot 6Gbps 2.5in Hot- 4 plug Drive, 13G 540-BBHS Broadcom 5719 QP 1 G Network Interface Card, Low 2 Profile 540-BBHQ Intel X710 Quad Port 10Gb Direct Aattach, SFP+, 4 Converged Network Adapter 450-AALV NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 4 Feet (3m), Power Cord, North America Rags 3 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Soles C'd':p RuvheYl VV'c,int I Qwhl:11" nuriRd:,ter 300001"1726N8, l, Subtotal: Shipping: Environmental Fees: Estimated Tax: Total: Feng 4 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. $26,000.00 $0.00 $0.00 $0.00 $26,000.00 Sales d"cp fiioNv—i roidnghc, nuri Rh@":"P.. III iii IIS int iii Notes Terms of Sale This quote is valid for 30 days unless otherwise stated. Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hard copy from Dell at your request: If this purchase is for your internal use only: Dell's Commercial Terms of Sale u) which incorporate Dell's U.S Return Policy(ww.w. eI,I,_co..irr../L ;t. ulr 1..�o�iy) and Warranty (y�yww .dell.coiiiin/,w air,lr lri.:�y:, If this purchase is intended for resale: Dell's Reseller Terms of Sale (yy yyL_�11,a�,�,�;,,.,�gp�/„ir; ,l,t; lr�;�ilrir s). If this purchase includes services: in addition to the foregoing applicable terms, Dell's service contracts and related service terms (www..dell.colrn/selrviieolr�tlr.(..:s/�:�loll�al). ................................................................................................................................................................................... If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell -branded application software is subject to the Dell End User License Agreement - A Version. ) and use of the Dell -branded system software is subject to the Dell End User License Agreement - S Version (y� yw ma(a"°[,t,,., qi,-n/ ,IIl:::"UII;;;;; .) (the "End User License Agreements"). You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your P0, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax -exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to "Fax,,,,,,,,IDep, ,ir;�,ii;;� lg.jj _,�ti, ,[,V,;,,c;,�;;ylr�,.. For certain products shipped to end-users in California, a State;;,,,,l1::,ii,vii,iri��iri,ir��n, iri„t,��,t,,,,,I�; will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. Dell Business Credit (DBC): OFFER VARIES BY CREDITWORTHINESS AS DETERMINED BY LENDER. Offered by WebBank to Small and Medium Business customers with approved credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $15 or 3% of account balance. Dell Business Credit is not offered to government or public entities, or business entities located and organized outside of the United States. Dell Financial Services Lease: 1. This proposal is property of Dell Financial Services and contains confidential information. This proposal shall not be duplicated or disclosed in whole or part. Minimum transaction size $500. Rage 5 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. "i4oleMr repF:'�d-w,01 VV'rsl I d2idnNh;:::° nur"iRd';er:11010011,1726i,';la"'r.�� 2. All terms are subject to credit approval, execution and return of mutually acceptable lease documentation. 3. Lease rates are based upon the final amount, configuration and specification of the supplied equipment. Interim rent may apply and be due in the first payment cycle. 4. The Lease Quote is exclusive of shipping costs, maintenance fees, filing fees, licensing fees, property or use taxes, insurance premiums and similar items, which shall be for Lessee's account. 5. This proposal is valid through the expiration date shown above, or, if none is specified, for 30 calendar days from date of presentation. Fag 6 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Sales r:hT Rnhe, l VV'c,int I Qw I:" nuriRdaer 00001':1 .i'v8„l Important Notes Terms of Sale Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: Dell's Terms of Sale (www alleUt,,coiiii/Ieau,u /ii.,�n/euii/ll.�, amu-ll;l°'n M, inrns..�A ate), which include a binding consumer arbitration provision and incorporate Dell's U.S. Return Policy (www.del[.com/returnpoticy) and Warranty (for Consumer warranties; for Commercial warranties). If this purchase includes services: in addition to the foregoing applicable terms, the terms of your service contract will apply (Consumer; Commercial). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell -branded application software is subject to the Dell End User License Agreement - Type A (www.de[Lcoirmo/AIE.fIL...A) and use of the Dell -branded system software is subject to the Dell End User License Agreement - Type S (www,.deU,.coirn/SII::::UII....A). You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your P0, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax - exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to;;irax,,,,,,,IDe.QArtmchint��dellllacom. For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. 'Del[ Business Credit (DBC): OFFER VARIES BY CREDITWORTHINESS AS DETERMINED BY LENDER. Offered by WebBank to Small and Medium Business customers with approved credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $15 or 3% of account balance. Dell Business Credit is not offered to government or public entities, or business entities located and organized outside of the United States. *Dell Financial Services Lease: 1. This proposal is property of Dell Financial Services and contains confidential information. This proposal shall not be duplicated or disclosed in whole or part. Minimum transaction size $500. 2. All terms are subject to credit approval, execution and return of mutually acceptable lease documentation. 3. Lease rates are based upon the final amount, configuration and specification of the supplied equipment. Interim rent may apply and be due in the first payment cycle. 4. The Lease Quote is exclusive of shipping costs, maintenance fees, filing fees, licensing fees, property or use taxes, insurance premiums and similar items, which shall be for Lessee's account. 5. This proposal is valid through the expiration date shown above, or, if none is specified, for 30 calendar days from date of presentation. Page '7 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682.