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HomeMy WebLinkAboutFC Minutes 01/25/2017V. mmtart 11'"Wpw FINANCE COMMITTEE Minutes of the Meeting January 25, 2017 3 d Floor Executive Conference Room Village Hall, 50 S. Emerson Street CALL TO ORDER — ROLL CALL The meeting was called to order at 7:02 p.m. by Chairman John Kellerhals. Commissioners present included Trisha Chokshi, Vince Grochocinski, Don Ocwieja, and Thomas Pekras. Staff present included Finance Director David Erb and Administrative Analyst Alexander Bertolucci. Absent were Commissioner Bazan and Commissioner Rath. APPROVAL MINUTES a. November 3, 2016 — Motion made by Commissioner Pekras seconded by Commissioner Chokshi. Minutes were approved as amended. CITIZENS TO BE HEARD None OLD BUSINESS None NEW BUSINESS a. Selection of Vice -Chair Motion made by Commissioner Pekras, seconded by Commissioner Grochocinski and unanimously carried. Commissioner Chokshi was elected to the position of 2017 Vice -Chairman. b. Selection of Secretary Motion made by Commissioner Grochocinski, seconded by Commissioner Pekras and unanimously carried. Commissioner Bazan was elected to the position of 2017 Secretary. c. Discussion on 2017 Work Plan Finance Director Erb introduced the Water and Sewer Rate Study which is the first item of the 2017 Work Plan. There was discussion regarding how water and sewer rates are currently calculated, water and sewer capital improvements and debt repayment to Illinois State Toll Highway Authority from relocating Northwest Suburban Municipal Joint Water Agency's water main during the expansion of Interstate 90. Representatives from Burns & McDonnell and Public Works will present the study at the February Finance Commission meeting. Mr. Erb also introduced a newly proposed budget and capital improvement timeline. The new schedule is an attempt to streamline both processes while balancing Finance Commission's request to review these policy documents in detail and having joint workshops with the Village Board. The remaining 2017 Work Plan was developed through discussion between Commission members and questions asked of staff. Finance Commission Page 1 of 01/25/17 • There was a discussion regarding the immediate financial impacts and future capital expenses of recent annexations. • There were questions regarding the space needs study of the public safety building. • There was a through exploratory discussion regarding the question of financially sustainable services and reviewing the overall cost to a Mount Prospect resident. How to provide services at a lower cost? Topics included changes to the vehicle sticker program, switching fleet to electric vehicles and changes to the holiday light program. • There was a request to have an economic development update presentation. • There was a discussion regarding recreational opportunities and park facilities for families with children. • There were questions regarding additional opportunities for electronic banking to automate processes. VI. ANY OTHER BUSINESS Finance Director Erb presented the opportunity for the Commission to use electronic agenda packets. Online agenda software is already used by the Village Board. The Finance Commission was receptive of trying electronic agenda packets and iPads. VII. CHAIRMAN'S REPORT None VIII. FINANCE DIRECTOR'S REPORT None IX. NEXT MEETING Thursday, February 23, 2017 at 7:00 p.m. in 3 d Floor Executive Conference Room, Village Hall, 50 S. Emerson Street. X. ADJOURNMENT Motion made by Commissioner Grochocinski seconded by Commissioner Pekras. The meeting adjourned at 9:27 p.m. Alexander Bertolucci Administrative Analyst Finance Commission Page 2 of 01/25/17