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Tuesday, May 9, 2017
COMMITTEE OF THE WHOLE AGENDA - 7:00 P.M.
Mount Prospect Village Hall
50 S. Emerson
Mount Prospect, IL
7:00 p.m.
1. CALL TO ORDER
Subject 1.1 Roll Call
Meeting May 9, 2017 - COMMITTEE OF THE WHOLE AGENDA - 7:00 P.M.
Category 1. CALL TO ORDER
Access Public
Type Procedural
2. APPROVAL OF COMMITTEE OF THE WHOLE MINUTES
Subject 2.1 APPROVAL OF COMMITTEE OF THE WHOLE MINUTES FOR FEBRUARY 28, 2017
Meeting May 9, 2017 - COMMITTEE OF THE WHOLE AGENDA - 7:00 P.M.
Category 2. APPROVAL OF COMMITTEE OF THE WHOLE MINUTES
Access Public
Type Action
...............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
File Attachments
2-28-2017 COW Minutes(Need to be Approved).pdf (28 KM
...............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3. CITIZENS TO BE HEARD
4. DISCUSSION ITEMS
Subject 4.1 Electricity Aggregation
Meeting May 9, 2017 - COMMITTEE OF THE WHOLE AGENDA - 7:00 P.M.
Category 4. DISCUSSION ITEMS
Access Public
Type Action, Discussion
Recommended Discontinue the Village's Municipal Electricity Aggregation Program after the current electricity
Action aggregation contract with Homefield Energy (Parent Corporation: Dynegy Energy) expires August
2017.
Information
Background
In 2010, the Illinois legislature was changed to allow municipalities to seek competitive pricing of electricity for residents
and small businesses. The intent was to use economies of scale (i.e. Village group rate) to pass on savings to individuals.
Resident approval was required to pursue electric aggregation and Mount Prospect voted in favor of it on March 20, 2012
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with 3,448 (58.64%) votes in support and 2,432 (41.36%) votes against. The Village contracted with FirstEnergy
Solutions to lock in a rate of $0.0465 (4.650 per kilowatt hour (kWh) from August 2012 to August 2014. ComEd's
Price to Compare' rate averaged 6.73 per kWh for the same time period. In 2014 the Village renewed the electric
aggregation program and entered into a three year contract with Homefield Energy (Parent Corporation: Dynegy
Energy). The rates were as follows: August 2014 to August 2016 — 7.935 per kWh and from August 2016 to August
2017 — 7.499 per kWh. By October 2014 the Village was recommending residents to switch their electric supply back to
ComEd as their rate was lower by 0.5� per kWh. The Village locked in rates when the energy market was high during
spring of 2014 and ComEd was able to react to the market as it normalized and eventually dropped in the spring of 2016.
Overall, the Village's electric aggregation program has saved the average household $140 and saved about $3 million
village wide since August 2012. The Village has utilized the consulting services of Northern Illinois Municipal Electric
Collaborative (NIMEC) since 2012 to assist the Village in coordinating its electricity aggregation program.
Discussion
The Village's contract with Homefield Energy ends August 2017 and a decision will be required to determine the near
future of the Village's Electric Aggregation Program.
Staff requested NIMEC to solicit indicative rates for the Village and the bids were returned Wednesday, April 26, 2017.
NIMEC requested the electricity suppliers provide indicative rates with a high degree of confidence that rates would be
representative of a live bid. Rates provided can only be held for 24 hours since the energy market is reactive similar to the
stock market. A live bid could provide a chance that the rate be a bit lower or higher than the indicative rates depending
on the market at that time. Retail electricity suppliers use the Village's Community Usage Profile to determine their
proposed rates. The lowest indicative rate received is 6.770 cents per kWh for 15 months from Dynegy. Please see
Attachment A: NIMEC/Mount Prospect Bid Sheet April 26, 2017 for complete results.
NIMEC used ComEd's Schedule of Rates for Electric Service document which is updated monthly to estimate ComEd's rate
at 7.18¢ per kWh for the next 12 months. The ComEd rate published in April 2017 would lock in the Summer Rate (May
2017 through September 2017). While the Winter Rate (October 2017 through May 2018) at this time is based on 75%
of the purchased required electricity load. Attachment B provides ComEd's Purchased Electricity Charges (page 559) and
PJM Services Charges (page 560) sheets filed with the Illinois Commerce Commission on April 10, 2017. These pages are
directly from ComEd's aforementioned rate document. Table 1: ComEd's Schedule of Rates for Electric Service uses the
ComEd rate sheets to present ComEd's rates from June 2017 through May 2018.
Table 1: ComEd's Schedule of Rates for Electric Service (Effective 4/11/2017)
Table 2: Electricity Cost/Savings Projection uses the average annual single family household kWh usage (about 9,000
kWh) to project how the expected ComEd and lowest indicative rate compare against each other. For reference, Mount
Prospect small business accounts average around 200 and they use an average 9,385 kWh annually.
The term Purchase Electricity Adjustment (PEA) is used in the table below and it provides ComEd the ability to adjust
rates monthly up to +/-0.5� per kWh to ensure customers pay the actual cost of purchased electricity. The municipal
electricity aggregation rate is not subject to the PEA and neither are accounts with alternative retail electric suppliers.
Table 2: Electricity Cost/Savings Projection (based on 9,000 kWh/year)
Rate Supply Cost 1 Supply Cost Cost Differential
(C per kWh) Month 12 Months 12 Months
'Savings'
Lowest Indicative Rate -Village 6.770 $51.38 $616.50
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Purchased
Purchase
Price to
Electricity
Service Charge
Compare Rate
Charge
(C per kWh)
(C per kWh)
(C per kWh)
January 2017 through May 2017 Nonsummer
5.055
1.263
6.318
(Current)
June 2017 through May 2018 Summer
5.616
1.388
7.004
Nonsummer
5.888
1.388
7.276
ComEd Rate Next 12 Months (NIMEC)
7.185
NOTE: 'Price to Compare' rate does not account for ComEd's Monthly Purchase
Electricity
Adjustment
that can be a credit or charge up to 0.5C per kWh.
Table 2: Electricity Cost/Savings Projection uses the average annual single family household kWh usage (about 9,000
kWh) to project how the expected ComEd and lowest indicative rate compare against each other. For reference, Mount
Prospect small business accounts average around 200 and they use an average 9,385 kWh annually.
The term Purchase Electricity Adjustment (PEA) is used in the table below and it provides ComEd the ability to adjust
rates monthly up to +/-0.5� per kWh to ensure customers pay the actual cost of purchased electricity. The municipal
electricity aggregation rate is not subject to the PEA and neither are accounts with alternative retail electric suppliers.
Table 2: Electricity Cost/Savings Projection (based on 9,000 kWh/year)
Rate Supply Cost 1 Supply Cost Cost Differential
(C per kWh) Month 12 Months 12 Months
'Savings'
Lowest Indicative Rate -Village 6.770 $51.38 $616.50
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ComEd Rate Next 12 Months (NIMEC) 7.185 $53.89 $646.65 $37.35
ComEd PEA Fee +0.5C 7.685 $57.64 $691.65 $82.35
ComEd PEA Fee -0.5( 6.685 $50.14 $601.65 -$7.65
In theory the lowest indicative rate could potentially save residents who use 9,000 kWh over 12 months about $37 or
$3.11 per month. However, the June 2017 through May 2018 nonsummer rate may change since ComEd still needs to
purchase the remaining 25% electricity load. Additionally, slight rate adjustments are possible in January and September.
The calculated potential savings are dependent on Com Ed's Price to Compare' rate and PEA being on average at least
0.415¢ per kWh higher than the Village's rate. Com Ed's Historical Prices to Compare' are attached as Attachment C for
reference.
When municipal electricity aggregation programs started in 2011 and 2012 ComEd was bound by long term contracts
which limited opportunity to have rates that more closely tracked the market in comparison to the alternative electricity
retail suppliers that entered the Illinois market at that time. This created the opportunity for municipal electric
aggregation programs to receive clearly advantageous rates lower than ComEd. Com Ed's rates are more market
competitive since their legacy contracts expired. This is also why a shorter term (12 months) electricity aggregation
program renewal would be more advantageous than a three year term (36 months) like the previous contract. Please
see Attachment D for rate comparison charts that track Mount Prospect's rate against Com Ed's rate from September
2012 to May 2017.
Some municipalities as early as 2014 were not renewing their electricity aggregation programs and returning residents
and small businesses back to ComEd. We have been recommending residents to switch back to ComEd since October
2014 and to date one third or about 4,666 accounts that originally participated have opted out of the current aggregation
program.
This February, the Northwest Suburban Electricity Aggregation Consortium which includes the Village's comparable
communities of Arlington Heights, Buffalo Grove, Palatine, and Wheeling decided to suspend their electric aggregation
program. NIMEC reports that the consortium received an indicative rate of 6.750 kWh from Dynegy Energy and decided
not to pursue a contract. Table 3: Comparable & NIMEC Municipalities' Electric Aggregation Program Status List is
attached (Attachment E) and lists the current state of comparable municipalities' electricity aggregation programs and
NIMEC's recently renewed contracts with rates.
Alternatives
1. Discontinue the Village's Municipal Electricity Aggregation Program after the current electricity aggregation contract
with Homefield Energy (Parent Corporation: Dynegy Energy) expires in August 2017.
2. Proceed to the June 6 Village Board meeting, NIMEC would conduct a live bid on June 6 and the Village Board decides
the future of program based on live bid results.
3. Action at discretion of Village Board.
Staff Recommendation
Staff recommends suspending the Village's electricity aggregation program considering the marginal and potential for
savings against Com Ed's expected Price to Compare' rate. Com Ed's rates have proven to be competitive with alternative
retail electricity supplier rates as of late. Also, it is unlikely that the Village would receive a guarantee from a supplier to
permit the Village as a whole to opt out if Com Ed's rate was to drop below the aggregated rate. If the Village was to
receive this guarantee, then the electricity rate would be higher reducing value and potential savings. Staff would
entertain revisiting the program in a year with the option of receiving updated indicative rates depending on the market.
The Village has advised residents to switch back to ComEd since October 2014 when the Village's electricity aggregation
rate has been higher (April 2017 was 1.181 per kWh higher) than Com Ed's rate not including PEA. If the Village was to
enter into a new electricity aggregation contract, the new rate should be clearly beneficial with sufficient value to
explain the Village switching directions.
However, if there is interest in proceeding with the program at this time, then staff would suggest a live bid threshold rate
of 6.65¢ per kWh for 12 months to consider pursue renewing the Village's Electricity Aggregation Program. The break
even point against Com Ed's rate including a 0.5� per kWh PEA credit is 6.685 per kWh. Further reducing the break
even rate by 0.035 per kWh provides a slight additional buffer to ComEd rate changes while also being within reasonable
market expectations. Potential savings based on the 6.65 per kWh rate are shown in Table 4: Electricity Cost/Saving
Hypothetical Scenario.
Table 4: Electricity Cost/Saving Hypothetical Scenario (based on 9,000 kWh/year)
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Rate Supply Cost 1 Supply Cost Cost Differential
(C per kWh) Month 12 Months 12 Months
'Savines'
Hypothetical Rate - Village 6.650
49.88
598.50
ComEd Rate Next 12 Months (NIMEC) 7.185
$53.85
$646.20
$48.15
ComEd PEA Fee +0.5C 7.685
$57.60
$691.20
$93.15
ComEd PEA Fee -0.5C 6.685
$50.1
$601.20
$3.15
File Attachments
Attachment A NIMEC-MountProspect Bid Sheet 4.26.17.12df (96 KB)
Attachment B ComEd Ratebook p559.560 4-2017.12df (67 KB)
Attachment C ComEd Historical Prices-to-Compare.pdf (20 KB)
Attachment D Rate Comparison Charts.pdf (78 KB)
Attachment E Comparable NIMEC Municipalities' Electric Aggregation Program Status List.pdf (113 KB)
Admin Content
I provided additional context for the hypothetical rate discussed in the last paragraph and table 4.
Executive Content
In previous years the aggregation program allowed the Village to pass on approximately $3.OM in energy savings to our
residents and small businesses. In recent years, energy pricing has normalized and Com Ed rates are very similar or lower
to rates achieved in aggregation.
Staff recommends suspending the electrical aggregation program. The potential cost savings is marginal at this time. The
Board can reconsider this program in the future based on actual pricing data.
Subject 4.2 Community Engagement Discussion
Meeting May 9, 2017 - COMMITTEE OF THE WHOLE AGENDA - 7:00 P.M.
Category 4. DISCUSSION ITEMS
Access Public
Type Discussion
Information
In line with the Village Board's ongoing interest in outreach and transparency, staff has been working to explore ideas
on expanding community engagement. A recent example of this creative engagement process is Talk & Chalk On
Centennial Green, scheduled for June 3rd. In addition, staff continues outreach via online videos, social media shares,
traditional advertising, and the hosting or cross promotion of local events.
'Talk & Chalk On Centennial Green'
Talk & Chalk On Centennial Green' was an idea presented by Trustee Colleen Saccotelli that will serve as a forum for
residents to meet one-on-one with trustees who are able to attend in an informal setting. This event is designed to offer
residents an opportunity to share questions, concerns, comments and ideas with the Board.
As with Coffee with the Council, staff would be able to participate, including beat officers, on duty firefighter -paramedics,
the community engagement liaison, etc., and trustees who are available. Talk and Chalk can take the place of Coffee
with Council or it can offer another opportunity for our community members to connect with the Village Board and staff.
A unique aspect of this event is that it will take place outside on the Centennial Green and there will be a number of child -
friendly activities, including sidewalk chalk, bubbles, and a coloring table.
The event is taking place on Saturday, June 3 from 9 a.m. to 11 a.m. on the Centennial Green at Village Hall. Talk &
Chalk has been marketed in the Newsletter and will appear within all Village communication vehicles, including website,
Civic Events Sign, E -Newsletters, handouts, and more.
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Community Engagement is a growing part of the Village's communications efforts and community outreach. Here is an
overview of Community Engagement activities that are currently underway within the Village's Communication's
Department.
YouTube Channel
The Village is growing its YouTube channel by producing original, shorter videos for our residents. One recent example is
our new show, '5 for 5,' which is a bi-weekly show that highlights the top 5 Village news and events in under 5 minutes.
Community Engagement Liaison Marianthi Thanopoulos serves as the show's producer and host. We've received positive
feedback from community members and business leaders.
We are in season 2 of Dish'n Out Mount Prospect. Each show highlights 3 restaurants around town and appears on MPTV,
the Village's YouTube channel, and Experience Mount Prospect.
Expanding Marketing Efforts with a Deeper Economic Development Focus
We are also expanding our marketing footprint to broaden our communication reach. Advertisements are being posted on
a variety of platforms, including online and print. This type of engagement goes beyond our traditional approach. As a way
of showcasing Mount Prospect as an ideal place for business, we are also utilizing Economic Development resources for
this targeted outreach, which is ideal for our Centennial year. A most recent example of this type of targeted outreach will
be evident in the Daily Herald's Mount Prospect Resident Guide; the Village will be promoted via a full page advertisement
highlighting the opening of local businesses, new development, and local events. Earlier this year, ads were placed in the
Journal Topics for our Centennial Gala and the Mount Prospect Entrepreneurs Initiative (MPSI). In addition, MPEI
partnered with Crain's Business for Small Business Week, which took place May 1st — May 5th resulting in free advertising
both in Crain's Chicago Business and on their website.
Community Events
We have also broadened our outdoor music and entertainment festivities. For our Centennial year, we've answered the
residents' call for more outdoor events and added an extra concert in July, which serves as Centennial month.
Cross Promotion of Local Organizations The Village has enhanced efforts to cross promote local events, programs,
and resources. The Village utilizes Experience Mount Prospect's Community Calendar and Events E -Newsletter and social
media to actively cross promote the Park Districts, Lions Club, Downtown Merchants Association, Chamber of Commerce,
Historical Society and several local organizations. This will continue to grow with our new website features.
Alternatives
1. Discuss current and potential opportunities for community engagement.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends moving forward with the Talk & Chalk event on June 3rd. This will allow us the opportunity to test a
more focused engagement format for young families.
Admin Content
AB: Since this is for informational and discussion purposes, should we delete the alternatives and staff recommendation
sections from this memo's template?
NB: I deleted the recommendation but completed the alternative. The board can always choose not to discuss the item.
5. MANAGER'S REPORT
6. ANY OTHER BUSINESS
7. ADJOURNMENT
ANY INDIVIDUALWHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY OR NEEDS SOME
ACCOMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 847/392-6000, EXTENSION 5327
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Agenda Item Details
Meeting May 09, 2017 - COMMITTEE OF THE WHOLE AGENDA - 7:00 P.M.
Category 1. CALL TO ORDER
Subject 1.1 Roll Call
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Agenda Item Details
Meeting May 09, 2017 - COMMITTEE OF THE WHOLE AGENDA - 7:00 P.M.
Category 2. APPROVAL OF COMMITTEE OF THE WHOLE MINUTES
Subject 2.1 APPROVAL OF COMMITTEE OF THE WHOLE MINUTES FOR FEBRUARY 28, 2017
Access Public
Type Action
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2-28-2017 COW_Minutes(Need to be Approved).pdt (28 KB)
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COMMITTEE OF THE WHOLE MINUTES
February 28, 2017
CALL TO ORDER - ROLL CALL
The meeting was called to order at 7:08 p.m. in the Village Board Room of the Village
Hall, 50 South Emerson Street, by Mayor Pro Tem Colleen Saccotelli. Trustees present
included Paul Hoefert, John Matuszak, Steven Polit, Richard Rogers, and Michael Zadel.
Staff present included Village Manager Michael Cassady, Assistant to the Village
Manager Nellie Beckner, Public Works Director Sean Dorsey, Finance Director David
Erb, Public Works Deputy Director Jason Leib and Administrative Analyst Alexander
Bertolucci.
II. APPROVAL OF MINUTES
Approval of Committee of the Whole Meeting Minutes for January 24, 2017.
Motion made by Trustee Matuszak seconded by Trustee Rogers. Minutes were
approved.
III. CITIZENS TO BE HEARD
None
IV. SOLID WASTE CONTRACT EXTENSION
Public Works Director Sean Dorsey stated the Village of Mount Prospect currently
provides single family, multi -family, and commercial solid waste services, including
refuse, recycling, and yard waste through two separate contracts. The residential
contract encompasses all residential (single family and multi -family) solid waste services
except refuse disposal. The second contract provides solid waste services including
refuse disposal for all commercial properties. Both contracts were due to expire on
12/31/2015; however, the contract was extended to 12/31/2017 as part of an annexation
agreement between the Village and Republic Services. Mr. Dorsey reviewed services
provided within the current residential and commercial contracts.
Mr. Dorsey stated staff solicited a proposal from Republic Services to extend or renew
the existing exclusive residential and commercial solid waste contracts. Basic services
negotiated are automated cart refuse & recycling collection for single family properties,
yard waste collection & disposal user fee (sticker), multi -family refuse and recycling
collection, commercial refuse & recycling collection and disposal, bagged leaf collection,
unlimited brush collection, and construction material collection (up to 1 cubic yard). Also
negotiated are provisions for services which can be implemented or stopped anytime
during the renewed contract. These services include household appliance collection,
backdoor service, yard waste subscription, special refuse pick-up (excessive garbage
removal), roll -off services, and emergency refuse pick-up. Additional options available
for the renewal are unlimited yard waste collection for all single-family properties
(monthly flat fee applied to each single family household), electronic collection drop-off
twice -a -year (monthly flat fee applied to each single family household), household
Committee of the Whole Page 1 of 3 2/28/17
hazardous waste collection drop-off once -a -year (monthly flat fee applied to each single
family household) and food scrap material collection (subscription based service).
Mr. Dorsey provided an overview of the proposed negotiated rates. The proposed single
family rates, not including additional services, are the lowest refuse and recycling rate of
14 Solid Waste Agency of Northern Cook County (SWANCC) surveyed communities.
The proposed contract reflects a 16% reduction in combined refuse and recycling rates
over current communities. The multi -family proposed rates are 44% lower than the
mean of the 4 surveyed SWANCC member communities with the same fee structure
(pricing according to container volume and frequency of service). The proposed
commercial rates compared with existing contract rates provide a 2%-5% reduction in
refuse collection and disposal rates depending upon container volume and frequency of
service.
He also stated that the contract proposes an annual escalator of 2'/4% fixed rate per
year. The contract term is 10 years and would be retroactive to January 1, 2017 so if the
contract was to be approved savings would be realized immediately. Overall, Republic
Services proposed rates are the lowest among the five (5) SWANCC communities with
comprehensive residential and commercial solid waste contracts.
The following responses from Village staff and SWANCC Executive Director David Van
Vooren were provided to questions from the Village Board:
• Additional service options are available throughout the contract term. For
example, if SWANCC stopped its electronic recycling program in two years then
at that time the Village could enact the electronic recycling program option
available through Republic. Additional and new optional services can be revisited
later.
• Residents would not need to purchase yard waste stickers with the unlimited
yard waste collection option; however, a monthly flat fee would be applied to
each single family household. Residents would still need to purchase yard waste
bags.
• The Village's electronic recycling provided by SWANCC runs April through
October on Wednesday mornings. An available contract option provides
electronic pick up two times a year that would likely be hosted on a Saturday with
longer hours than the current program.
• Food scrapes would be limited to fruits, vegetables and bread which would be
incorporated into yard waste.
• Yard waste collection is from April to December and after Thanksgiving there is
no charge for bagged leaf collection.
• Staff provided a summary of loose leaf collection operations and how existing
equipment is more efficient than available replacements (pull behind vs vacuum
systems).
• Unlimited number of carts per household and people may request more carts if
needed.
• The backdoor pick up program includes going into the resident's backyard or
garage to get the carts, disposing the trash and then returning carts to the
backyard or garage.
• Unlimited yard waste collection for all single-family properties with a monthly flat
fee applied to each single family household. This would eliminate the need for
Committee of the Whole Page 2 of 3 2/28/17
yard waste stickers. The proposed rate does not include wheeled yard waste
toters.
• There are options for curb side electronic and hazardous waste disposal. These
services are expensive to provide due to costs associated with properly
disposing and handling these materials.
• Refuse bill is included with the utility bill and for residents served by Illinois
American Water they receive a separate quarterly refuse bill from the Village. If
direct billing was implemented then Republic would bill for services. Online
payment is available and staff will review if a direct debit is available too.
• Confirmed that the vendor uses certified recyclers. The electronic recycling
program the Village offers is SWANCC sponsored and we have the downstream
assurances.
• Recycling is commodity driven and the Village could review with vendors to
ensure market value, and provide opportunities to reopen discussion if market
value was to change.
Public Comment
Bill Grossi Louis Goodman John Korn
1919 Burr Oak Drive 310 N. School Street 301 N. William
The following responses from Village staff and SWANCC Executive Director David Van
Vooren were provided to questions from the Public:
• The additional programs rates are priced per household. We typically do not bill
multifamily residence based on households, but we could review extending the
rate if the programs are elected.
• Garbage in dumpsters is generally considered refuse. Single family home roll off
dumpsters are not governed by this contract, but commercial roll off dumpsters
are covered in the existing and proposed contract. The single family homeowner
can select a hauler that provides the most competitive roll off dumpster rates. It
is the vendor's responsibility to verify the load and that the material in the
dumpster is properly disposed.
MANAGER'S REPORT
None
ANY OTHER BUSINESS
None
ADJOURNMENT
The meeting adjourned at 8:10 p.m.
Alexander Bertolucci
Administrative Analyst
Committee of the Whole Page 3 of 3 2/28/17
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May 09, 2017 - COMMITTEE OF THE WHOLE AGENDA - 7:00 P.M.
4. DISCUSSION ITEMS
4.1 Electricity Aggregation
Public
Action, Discussion
Discontinue the Village's Municipal Electricity Aggregation Program after the current electricity
aggregation contract with Homefield Energy (Parent Corporation: Dynegy Energy) expires August
2017.
Background
In 2010, the Illinois legislature was changed to allow municipalities to seek competitive pricing of electricity for residents
and small businesses. The intent was to use economies of scale (i.e. Village group rate) to pass on savings to individuals.
Resident approval was required to pursue electric aggregation and Mount Prospect voted in favor of it on March 20, 2012
with 3,448 (58.64%) votes in support and 2,432 (41.36%) votes against. The Village contracted with FirstEnergy
Solutions to lock in a rate of $0.0465 (4.650 per kilowatt hour (kWh) from August 2012 to August 2014. Com Ed's
'Price to Compare' rate averaged 6.73 per kWh for the same time period. In 2014 the Village renewed the electric
aggregation program and entered into a three year contract with Homefield Energy (Parent Corporation: Dynegy
Energy). The rates were as follows: August 2014 to August 2016 — 7.935 per kWh and from August 2016 to August
2017 — 7.499 per kWh. By October 2014 the Village was recommending residents to switch their electric supply back to
Com Ed as their rate was lower by 0.5� per kWh. The Village locked in rates when the energy market was high during
spring of 2014 and Com Ed was able to react to the market as it normalized and eventually dropped in the spring of 2016.
Overall, the Village's electric aggregation program has saved the average household $140 and saved about $3 million
village wide since August 2012. The Village has utilized the consulting services of Northern Illinois Municipal Electric
Collaborative (NIMEC) since 2012 to assist the Village in coordinating its electricity aggregation program.
Discussion
The Village's contract with Homefield Energy ends August 2017 and a decision will be required to determine the near
future of the Village's Electric Aggregation Program.
Staff requested NIMEC to solicit indicative rates for the Village and the bids were returned Wednesday, April 26, 2017.
NIMEC requested the electricity suppliers provide indicative rates with a high degree of confidence that rates would be
representative of a live bid. Rates provided can only be held for 24 hours since the energy market is reactive similar to the
stock market. A live bid could provide a chance that the rate be a bit lower or higher than the indicative rates depending
on the market at that time. Retail electricity suppliers use the Village's Community Usage Profile to determine their
proposed rates. The lowest indicative rate received is 6.770 cents per kWh for 15 months from Dynegy. Please see
Attachment A: NIMEC/Mount Prospect Bid Sheet April 26, 2017 for complete results.
NIMEC used Com Ed's Schedule of Rates for Electric Service document which is updated monthly to estimate Com Ed's rate
at 7.18¢ per kWh for the next 12 months. The ComEd rate published in April 2017 would lock in the Summer Rate (May
2017 through September 2017). While the Winter Rate (October 2017 through May 2018) at this time is based on 75%
of the purchased required electricity load. Attachment B provides Com Ed's Purchased Electricity Charges (page 559) and
PJM Services Charges (page 560) sheets filed with the Illinois Commerce Commission on April 10, 2017. These pages are
directly from Com Ed's aforementioned rate document. Table 1: Com Ed's Schedule of Rates for Electric Service uses the
Com Ed rate sheets to present Com Ed's rates from June 2017 through May 2018.
Table 1: ComEd's Schedule of Rates for Electric Service (Effective 4/11/2017
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OTE: 'Price to Compare' rate does not account for ComEd's Monthly Purchase Electricity Adjustment
)at can be a credit or charge up to 0.5C per kWh.
Table 2: Electricity Cost/Savings Projection uses the average annual single family household kWh usage (about 9,000
kWh) to project how the expected ComEd and lowest indicative rate compare against each other. For reference, Mount
Prospect small business accounts average around 200 and they use an average 9,385 kWh annually.
The term Purchase Electricity Adjustment (PEA) is used in the table below and it provides ComEd the ability to adjust
rates monthly up to +/-0.5¢ per kWh to ensure customers pay the actual cost of purchased electricity. The municipal
electricity aggregation rate is not subject to the PEA and neither are accounts with alternative retail electric suppliers.
Table 2: Electricity Cost/Savings Projection (based on 9,000 kWh/year)
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Cost Differential
Purchased
Purchase
Price to
Electricity
Service Charge
Compare Rate
12 Months
Charge
(C per kWh)
(C per kWh)
'Savings'
Lowest Indicative Rate -Village
(C per kWh)
$51.38
$616.50
Nonsummer
7.185
$53.89
$646.65
January 2017 through May 2017
ComEd PEA Fee +0.5C
5.055
1.263
6.318
$82.35
(Current)
6.685
$50.14
$601.65
June 2017 through May 2018
Summer
5.616
1.388
7.004
Nonsummer
5.888
1.388
7.276
ComEd Rate Next 12 Months (NIMEC) I
I
I
1 7.185
OTE: 'Price to Compare' rate does not account for ComEd's Monthly Purchase Electricity Adjustment
)at can be a credit or charge up to 0.5C per kWh.
Table 2: Electricity Cost/Savings Projection uses the average annual single family household kWh usage (about 9,000
kWh) to project how the expected ComEd and lowest indicative rate compare against each other. For reference, Mount
Prospect small business accounts average around 200 and they use an average 9,385 kWh annually.
The term Purchase Electricity Adjustment (PEA) is used in the table below and it provides ComEd the ability to adjust
rates monthly up to +/-0.5¢ per kWh to ensure customers pay the actual cost of purchased electricity. The municipal
electricity aggregation rate is not subject to the PEA and neither are accounts with alternative retail electric suppliers.
Table 2: Electricity Cost/Savings Projection (based on 9,000 kWh/year)
In theory the lowest indicative rate could potentially save residents who use 9,000 kWh over 12 months about $37 or
$3.11 per month. However, the June 2017 through May 2018 nonsummer rate may change since ComEd still needs to
purchase the remaining 25% electricity load. Additionally, slight rate adjustments are possible in January and September.
The calculated potential savings are dependent on Com Ed's Price to Compare' rate and PEA being on average at least
0.415 per kWh higher than the Village's rate. Com Ed's Historical Prices to Compare' are attached as Attachment C for
reference.
When municipal electricity aggregation programs started in 2011 and 2012 ComEd was bound by long term contracts
which limited opportunity to have rates that more closely tracked the market in comparison to the alternative electricity
retail suppliers that entered the Illinois market at that time. This created the opportunity for municipal electric
aggregation programs to receive clearly advantageous rates lower than ComEd. Com Ed's rates are more market
competitive since their legacy contracts expired. This is also why a shorter term (12 months) electricity aggregation
program renewal would be more advantageous than a three year term (36 months) like the previous contract. Please
see Attachment D for rate comparison charts that track Mount Prospect's rate against Com Ed's rate from September
2012 to May 2017.
Some municipalities as early as 2014 were not renewing their electricity aggregation programs and returning residents
and small businesses back to ComEd. We have been recommending residents to switch back to ComEd since October
2014 and to date one third or about 4,666 accounts that originally participated have opted out of the current aggregation
program.
This February, the Northwest Suburban Electricity Aggregation Consortium which includes the Village's comparable
communities of Arlington Heights, Buffalo Grove, Palatine, and Wheeling decided to suspend their electric aggregation
program. NIMEC reports that the consortium received an indicative rate of 6.750 kWh from Dynegy Energy and decided
not to pursue a contract. Table 3: Comparable & NIMEC Municipalities' Electric Aggregation Program Status List is
attached (Attachment E) and lists the current state of comparable municipalities' electricity aggregation programs and
NIMEC's recently renewed contracts with rates.
hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 2/4
Cost Differential
Rate
Supply Cost 1
Supply Cost
(C per kWh)
Month
12 Months
12 Months
'Savings'
Lowest Indicative Rate -Village
6.770
$51.38
$616.50
ComEd Rate Next 12 Months (NIMEC)
7.185
$53.89
$646.65
$37.35
ComEd PEA Fee +0.5C
7.685
$57.64
$691.65
$82.35
ComEd PEA Fee -0.5C
6.685
$50.14
$601.65
-$7.65
In theory the lowest indicative rate could potentially save residents who use 9,000 kWh over 12 months about $37 or
$3.11 per month. However, the June 2017 through May 2018 nonsummer rate may change since ComEd still needs to
purchase the remaining 25% electricity load. Additionally, slight rate adjustments are possible in January and September.
The calculated potential savings are dependent on Com Ed's Price to Compare' rate and PEA being on average at least
0.415 per kWh higher than the Village's rate. Com Ed's Historical Prices to Compare' are attached as Attachment C for
reference.
When municipal electricity aggregation programs started in 2011 and 2012 ComEd was bound by long term contracts
which limited opportunity to have rates that more closely tracked the market in comparison to the alternative electricity
retail suppliers that entered the Illinois market at that time. This created the opportunity for municipal electric
aggregation programs to receive clearly advantageous rates lower than ComEd. Com Ed's rates are more market
competitive since their legacy contracts expired. This is also why a shorter term (12 months) electricity aggregation
program renewal would be more advantageous than a three year term (36 months) like the previous contract. Please
see Attachment D for rate comparison charts that track Mount Prospect's rate against Com Ed's rate from September
2012 to May 2017.
Some municipalities as early as 2014 were not renewing their electricity aggregation programs and returning residents
and small businesses back to ComEd. We have been recommending residents to switch back to ComEd since October
2014 and to date one third or about 4,666 accounts that originally participated have opted out of the current aggregation
program.
This February, the Northwest Suburban Electricity Aggregation Consortium which includes the Village's comparable
communities of Arlington Heights, Buffalo Grove, Palatine, and Wheeling decided to suspend their electric aggregation
program. NIMEC reports that the consortium received an indicative rate of 6.750 kWh from Dynegy Energy and decided
not to pursue a contract. Table 3: Comparable & NIMEC Municipalities' Electric Aggregation Program Status List is
attached (Attachment E) and lists the current state of comparable municipalities' electricity aggregation programs and
NIMEC's recently renewed contracts with rates.
hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 2/4
5/22/2017
BoardDocs® Pro
Alternatives
1. Discontinue the Village's Municipal Electricity Aggregation Program after the current electricity aggregation contract
with Homefield Energy (Parent Corporation: Dynegy Energy) expires in August 2017.
2. Proceed to the June 6 Village Board meeting, NIMEC would conduct a live bid on June 6 and the Village Board decides
the future of program based on live bid results.
3. Action at discretion of Village Board.
Staff Recommendation
Staff recommends suspending the Village's electricity aggregation program considering the marginal and potential for
savings against Com Ed's expected 'Price to Compare' rate. Com Ed's rates have proven to be competitive with alternative
retail electricity supplier rates as of late. Also, it is unlikely that the Village would receive a guarantee from a supplier to
permit the Village as a whole to opt out if Com Ed's rate was to drop below the aggregated rate. If the Village was to
receive this guarantee, then the electricity rate would be higher reducing value and potential savings. Staff would
entertain revisiting the program in a year with the option of receiving updated indicative rates depending on the market.
The Village has advised residents to switch back to ComEd since October 2014 when the Village's electricity aggregation
rate has been higher (April 2017 was 1.181 per kWh higher) than Com Ed's rate not including PEA. If the Village was to
enter into a new electricity aggregation contract, the new rate should be clearly beneficial with sufficient value to
explain the Village switching directions.
However, if there is interest in proceeding with the program at this time, then staff would suggest a live bid threshold rate
of 6.65 per kWh for 12 months to consider pursue renewing the Village's Electricity Aggregation Program. The break
even point against Com Ed's rate including a 0.54 per kWh PEA credit is 6.685 per kWh. Further reducing the break
even rate by 0.035¢ per kWh provides a slight additional buffer to ComEd rate changes while also being within reasonable
market expectations. Potential savings based on the 6.654 per kWh rate are shown in Table 4: Electricity Cost/Saving
Hypothetical Scenario.
Table 4: Electricity Cost/Saving Hypothetical Scenario (based on 9,000 kWh/year)
Attachment A_NIMEC-MountProspect Bid Sheet 4.26.17.pdf (96 KB)
Attachment B_ComEd—Rate boo k_p559.560_4-2017.pdf (67 KB)
Attachment C_ComEd_Historical_Prices-to-Compare.pdf (20 KB)
Attachment D_ Rate Comparison Charts.pdf (78 KB)
Attachment E_Comparable NIMEC Municipalities' Electric Aggregation Program Status List.pdf (113 KB)
Administrative Content
I provided additional context for the hypothetical rate discussed in the last paragraph and table 4.
hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 3/4
Cost Differential
Rate
Supply Cost 1
Supply Cost
(C per kWh)
Month
12 Months
12 Months
'Savings'
Hypothetical Rate - Village
6.650
49.88
598.50
ComEd Rate Next 12 Months (NIMEC)
7.185
$53.85
$646.20
$48.15
ComEd PEA Fee +0.5C
7.685
$57.60
$691.20
$93.15
ComEd PEA Fee -0.5C
6.685
$50.1
$601.20
$3.15
Attachment A_NIMEC-MountProspect Bid Sheet 4.26.17.pdf (96 KB)
Attachment B_ComEd—Rate boo k_p559.560_4-2017.pdf (67 KB)
Attachment C_ComEd_Historical_Prices-to-Compare.pdf (20 KB)
Attachment D_ Rate Comparison Charts.pdf (78 KB)
Attachment E_Comparable NIMEC Municipalities' Electric Aggregation Program Status List.pdf (113 KB)
Administrative Content
I provided additional context for the hypothetical rate discussed in the last paragraph and table 4.
hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 3/4
5/22/2017
Executive Content
BoardDocs® Pro
In previous years the aggregation program allowed the Village to pass on approximately $3.OM in energy savings to our
residents and small businesses. In recent years, energy pricing has normalized and Com Ed rates are very similar or lower
to rates achieved in aggregation.
Staff recommends suspending the electrical aggregation program. The potential cost savings is marginal at this time. The
Board can reconsider this program in the future based on actual pricing data.
hftps://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login# 4/4
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Attachment B
ILL. C. C. No. 10
Commonwealth ELECTRICITY 36th Revised Informational Sheet No. 1
Edison Company (Canceling 35th Revised Informational Sheet No. 1)
PURCHASED ELECTRICITY CHARGES
Supplement to Rate BES and Rider PE (1)
NOTES:
(1) This informational sheet is supplemental to Rate BES - Basic Electric Service
(Rate BES) and Rider PE - Purchased Electricity (Rider PE).
(2) PECs are designated on retail customer bills as the Electricity Supply Charge pursuant to Rate BES.
(3) PECs include Supply Base Uncollectible Cost Factors (Supply BUFs) as listed in Informational Sheet
No. 21.
(4) PECs incorporate Incremental Supply Uncollectible Cost Factors (ISUFs) as listed in Informational
Sheet No. 20, which include a Supply Balancing Factor (SBF) in accordance with the provisions of
Rider OF - Uncollectible Factors (Rider UF).
(5) PECs incorporate the results of the Fall 2016 Procurement Event approved by the Illinois Commerce
Commission (ICC) on September 16, 2016.
(6) The Summer PECs are not applicable in the January 2017 through May 2017 timeframe.
(7) PECs incorporate the results of the Spring 2017 Procurement Event approved by the ICC on
April 7, 2017.
Filed with the Illinois Commerce Commission on Date Effective: April 11, 2017
April 10, 2017. Issued by A. R. Pramaggiore, President and CEO
Post Office Box 805379
Chicago, Illinois 60680-5379
Purchased Electricity Charges (PECs)
Applicable for the
Customer Group or Subgroup
Units
January 2017
Monthly Billing Period
and Extending Through the
May 2017
Monthly Billing Period (2) (3) (4) (5)
Summer PEC (6) Nonsummer PEC
Residential
0/kWh
4.846 5.055
Watt-hour Non -Electric Space Heating
0/kWh
4.960 5.124
Demand Non -Electric Space Heating
0/kWh
4.933 5.116
Nonresidential Electric Space Heating
0/kWh
4.496 4.958
Dusk to Dawn Lighting
/kWh
1.877 2.241
General Lighting
/kWh
4.453 4.885
NOTES:
(1) This informational sheet is supplemental to Rate BES - Basic Electric Service
(Rate BES) and Rider PE - Purchased Electricity (Rider PE).
(2) PECs are designated on retail customer bills as the Electricity Supply Charge pursuant to Rate BES.
(3) PECs include Supply Base Uncollectible Cost Factors (Supply BUFs) as listed in Informational Sheet
No. 21.
(4) PECs incorporate Incremental Supply Uncollectible Cost Factors (ISUFs) as listed in Informational
Sheet No. 20, which include a Supply Balancing Factor (SBF) in accordance with the provisions of
Rider OF - Uncollectible Factors (Rider UF).
(5) PECs incorporate the results of the Fall 2016 Procurement Event approved by the Illinois Commerce
Commission (ICC) on September 16, 2016.
(6) The Summer PECs are not applicable in the January 2017 through May 2017 timeframe.
(7) PECs incorporate the results of the Spring 2017 Procurement Event approved by the ICC on
April 7, 2017.
Filed with the Illinois Commerce Commission on Date Effective: April 11, 2017
April 10, 2017. Issued by A. R. Pramaggiore, President and CEO
Post Office Box 805379
Chicago, Illinois 60680-5379
PECs
Applicable Beginning with the
Customer Group or Subgroup
Units
June 2017
Monthly Billing Period
and Extending Through the
May 2018
Monthly Billing Period 2 3 4 7
Summer PEC Nonsummer PEC
Residential
0/kWh
5.616
5.888
Watt-hour Non -Electric Space Heating
0/kWh
5.727
5.964
Demand Non -Electric Space Heating
/kWh
5.697
5.956
Nonresidential Electric Space Heating
/kWh
5.227
5.763
Dusk to Dawn Lighting
/kWh
2.182
2.605
General Lighting
/kWh
5.176
5.680
NOTES:
(1) This informational sheet is supplemental to Rate BES - Basic Electric Service
(Rate BES) and Rider PE - Purchased Electricity (Rider PE).
(2) PECs are designated on retail customer bills as the Electricity Supply Charge pursuant to Rate BES.
(3) PECs include Supply Base Uncollectible Cost Factors (Supply BUFs) as listed in Informational Sheet
No. 21.
(4) PECs incorporate Incremental Supply Uncollectible Cost Factors (ISUFs) as listed in Informational
Sheet No. 20, which include a Supply Balancing Factor (SBF) in accordance with the provisions of
Rider OF - Uncollectible Factors (Rider UF).
(5) PECs incorporate the results of the Fall 2016 Procurement Event approved by the Illinois Commerce
Commission (ICC) on September 16, 2016.
(6) The Summer PECs are not applicable in the January 2017 through May 2017 timeframe.
(7) PECs incorporate the results of the Spring 2017 Procurement Event approved by the ICC on
April 7, 2017.
Filed with the Illinois Commerce Commission on Date Effective: April 11, 2017
April 10, 2017. Issued by A. R. Pramaggiore, President and CEO
Post Office Box 805379
Chicago, Illinois 60680-5379
Attachment B
ILL. C. C. No. 10
Commonwealth ELECTRICITY 28th Revised Informational Sheet No. 2
Edison Company (Canceling 27th Revised Informational Sheet No. 2)
PJM SERVICES CHARGES
Supplement to Rate BES and Rider PE (1)
Customer Group or Subgroup
Units
PJM Service Charges (PSCs)
Applicable with the
January 2017 Monthly Billing Period
and Extending Through the
May 2017 Billing Period (2) (3) (4)
Residential
0/kWh
1.263
Watt-hour Non -Electric Space Heating
0/kWh
1.244
Demand Non -Electric Space Heating
0/kWh
1.244
Nonresidential Electric Space Heating
/kWh
1.244
Dusk to Dawn Lighting
0/kWh
1.221
General Lighting
/kWh
1.221
Customer Group or Subgroup
Units
PSCs
Applicable Beginning with the
June 2017 Monthly Billing Period
and Extending Through the
May 2018 Monthly Billing Period (2) (3) (4)
Residential
0/kWh
1.388
Watt-hour Non -Electric Space Heating
0/kWh
1.368
Demand Non -Electric Space Heating
0/kWh
1.368
Nonresidential Electric Space Heating
0/kWh
1.368
Dusk to Dawn Lighting
0/kWh
1.343
General Lighting
/kWh
1.343
NOTES:
(1) This informational sheet is supplemental to Rate BES - Basic Electric Service (Rate BES) and
Rider PE - Purchased Electricity (Rider PE).
(2) PSCs are designated on retail customer bills as the Transmission Services Charge pursuant to
Rate BES.
(3) PSCs include Supply Base Uncollectible Cost Factors (Supply BUFs) listed in Informational Sheet No.
21.
(4) PSCs incorporate Incremental Supply Uncollectible Cost Factors (ISUFs) listed in Informational Sheet
No. 20.
Filed with the Illinois Commerce Commission on Date Effective: April 11, 2017
April 10, 2017. Issued by A. R. Pramaggiore, President and CEO
Post Office Box 805379
Chicago, Illinois 60680-5379
Attachment C
ComEd Historical Prices -to -Compare
Information from Pluginlllinois.org
Prices in cents per kWh
Month
Residential Non -Space Heat
Residential Space Heat
PEA
Jun -11
7.921
6.457
0.500
Jul -11
7.921
6.457
0.500
Aug -11
7.921
6.457
0.500
Sep -11
7.901
6.441
0.500
Oct -11
7.773
5.073
0.500
Nov -11
7.773
5.073
0.180
Dec -11
7.773
5.073
-0.151
Jan -12
7.773
5.073
0.470
Feb -12
7.773
5.073
0.500
Mar -12
7.773
5.073
0.500
Apr -12
7.773
5.073
0.500
May -12
7.773
5.073
0.500
Jun -12
6.997
6.638
0.500
Jul -12
6.932
6.638
0.500
Aug -12
6.932
6.638
0.500
Sep -12
6.935
6.641
0.500
Oct -12
8.324
6.473
0.500
Nov -12
8.319
6.497
0.500
Dec -12
8.319
6.497
0.118
Jan -13
8.302
6.273
-0.094
Feb -13
8.302
6.273
0.500
Mar -13
8.302
6.273
-0.500
Apr -13
8.302
6.273
-0.500
May -13
8.302
6.273
-0.500
Jun -13
5.511
N/A*
-0.500
Jul -13
5.511
0.321
Aug -13
5.511
0.500
Sep -13
5.544
0.500
Oct -13
5.505
0.500
Nov -13
5.505
0.500
Dec -13
5.505
0.500
Jan -14
5.523
0.500
Feb -14
5.523
0.500
Mar -14
5.523
0.500
Apr -14
5.523
0.442
May -14
5.523
0.500
Jun -14
7.596
-0.500
Jul -14
7.596
-0.500
Aug -14
7.596
-0.500
Sep -14
7.665
-0.361
Oct -14
7.487
-0.500
Nov -14
7.43
-0.500
Dec -14
7.43
-0.500
Jan -15
7.572
-0.500
Feb -15
7.572
-0.500
Mar -15
7.572
-0.500
Apr -15
7.572
0.500
May -15
7.572
0.500
Jun -15
7.033
-0.058
Jul -15
7.033
-0.386
Aug -15
7.033
0.147
Sep -15
6.977
-0.395
Oct -15
7.006
-0.285
Nov -15
7.006
-0.214
Dec -15
7.006
-0.500
Jan -16
6.987
-0.500
Feb -16
6.987
-0.475
Mar -16
6.987
-0.357
Apr -16
6.987
-0.441
May -16
6.987
-0.189
Jun -16
6.19
0.007
Jul -16
6.19
0.269
Aug -16
6.19
0.071
Sep -16
6.2
0.080
Oct -16
6.388
-0.500
Nov -16
6.388
-0.500
Dec -16
6.388
-0.500
Jan -17
6.318
-0.500
Feb -17
6.318
-0.500
Mar -17
6.318
-0.133
Apr -17
6.318
-0.500
As of June 2013,
there is no longer a separate electric supply
rate for GomEd space heating customers.
See Final Order
in Docket No. 11-0498.
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...................................................................................................................................................
Attachment E
Table 3: Comparable & NIMEC Municipalities' Electric Aggregation Program
Status List
Municipality
Program Status
(Expires or Expired)
Rate (in G per kWH)
Supplier
Comparable Communities
Arlington Heights^
May -17
n/a
Buffalo Grove
May -17
n/a
Des Plaines
N/A - No Program
n/a
Elk Grove
Expired
n/a
Glenview
May -16
n/a
Hoffman Estates
Aug -17
6.177
Dynegy
Palatine"
May -17
n/a
Rolling Meadows
Jul -17
6.549
Constellation
Wheeling^
May -17
n/a
NIMEC Recently Renewed Contracts
Maine Township
Oct -18
6.710
Dynegy
Orland Park
May -18
6.930
Dynegy
West Chicago
Oct -18
6.710
Dynegy
Gurnee
Jul -18
6.890
MC Squared
South Elign
Oct -18
7.053
Dynegy
Crystal Lake
Oct -18
6.748
Dynegy
Zion
Jul -18
6.590
MC Squared
Orland Township
Jun -18
6.983
Dynegy
Libertyville
Jul -18
6.658
Dynegy
For Reference
ComEd Current
6.318
ComEd NIMEC Estimate
7.185
Mount Prospect's Lowest
Indicative Rate
6.7701
Dynegy