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HomeMy WebLinkAbout02/07/2017 VB Minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT February 7, 2017 Revised 2/20/2017 CALL TO ORDER Mayor Juracek called the meeting to order at 7:04 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel Absent: Trustee Matuszak PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Rogers INVOCATION Trustee Zadel gave the Invocation. MINUTES Trustee Rogers, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held January 17, 2017. Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. MAYOR'S REPORT A. ACCOLADES Mayor Juracek welcomed members from Cub Scout Pack 151 who were present to observe local government. Proclamation: "Black History Month" Mayor Juracek read the proclamation and encouraged the community to join in recognizing the many contributions of African-Americans to our nation throughout history. Mayor Juracek stated the proclamation would be appropriately displayed in recognition of Black History month. Presentation: Celebrating Mount Prospect's Centennial Year Honoring the Past, celebrating the present and embracing the future Page 1 of 9 Village Board Meeting Minutes February 7, 2017 The Village of Mount Prospect celebrated its 100 year anniversary on February 3, 2017 with festivities including a reenactment of the historic vote of incorporation on February 3, 1917 making our town a Village. The reenactment took place at the restored Central School. Fireworks capped off the evening. The Centennial Celebration continued on February 4 with a dinner gala celebration. Proclamations from the State of Illinois, the Illinois State House of Representatives and the Cook County Board of Commissioners, honoring Mount Prospect's Centennial were proudly on display the evening of the gala; The proclamations will be on display at Village Hall throughout the 2017 centennial year. The Mayor thanked the Public Works Department, the Police and Fire Departments, the Mount Prospect Historical Society and the Special Events and Centennial Commissions for making the Centennial weekend a tremendous success. Mayor Juracek thanked Director of Communications Howard Kleinstein for capturing it all on film and urged all residents to view the short video available on the Village website chronicling the birth and growth of Mount Prospect. Trustee Rogers thanked Mayor Juracek for her leadership. COMMUNICATIONS AND PETITIONS—CITIZENS TO BE HEARD John Korn 301 N. William Mr. Korn reminded residents to take down Holiday lights and decorations in a timely manner. He also reminded residents that garbage and recycling bins should be placed on the curb after4:00pm on the day before collection. CONSENT AGENDA [All items listed under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.] Trustee Hoefert, seconded by Trustee Rogers, moved to approve the following business items: A. List of Bills—January 11 —January 31, 2017 B. Motion to authorize the Village Manager to sign the Intergovernmental Agreement between the Elk Grove Township Road District and the Village of Mount Prospect(VBA 05-17) C. Waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE OF MOUNT PROSPECT (Ord. No. 6298) Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. OLD BUSINESS None. Page 2of9 Village Board Meeting Minutes February 7, 2017 NEW BUSINESS A. PZ-25-16 Golfview Place-VARIATION— Exterior Side Yard 1st reading of An Ordinance Granting Variation (Exterior Side Yard)for Property Located at 908 Golfview Place, Mount Prospect, Illinois. Mayor Juracek presented for a first (1S) reading, an Ordinance Granting Variation (Exterior Side Yard)for Property Located at 908 Golfview Place, Mount Prospect, Illinois. This ordinance grants a variation to allow a deck to encroach ten (10") into the required twenty foot(20') exterior side yard setback for subject property. The Planning and Zoning Commission recommended approval of the request for variation by a vote of 5-0. Community Development Director William Cooney presented a brief summary of the Planning and Zoning Commission's decision, a vote of 5-0, to grant a variation allowing a deck to encroach ten (10') feet into the required twenty foot(20')exterior side yard setback. The property is home to six disabled women and is owned by Search, Inc., a community based non -profit organization. The Planning and Zoning Commission conducted a public hearing to review the request on January 26, 2017 and recommended approval with the following conditions: 1)The deck is brought into compliance with Village Code should the land use change 2)The deck is built in a manner in which it can be removed or rebuilt should the land use change 3)The deck is not enclosed The Petitioner was present to answer questions from the Board. Board Comments • Supports this project and similar projects that allow our aging community to live at home • Thanked the petitioner, Search Inc., for the work they do assisting those with special needs Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. Trustee Hoefert, seconded by Trustee Rogers, moved for approval of Ordinance No. 6299: AN ORDINANCE GRANTING VARIATION (EXTERIOR SIDE YARD) FOR PROPERTY LOCATED AT 908 GOLFVIEW PLACE, MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. Page 3 of 9 Village Board Meeting Minutes February 7, 2017 B. 1St reading of an Ordinance Amending Chapter 11 of the Village of Mount Prospect With Regard to Conflicts with Certain Home Rule County Ordinances Mayor Juracek presented for a first (1St) reading, an Ordinance Amending Chapter 11 of the Village of Mount Prospect With Regard to Conflicts with Certain Home Rule County Ordinances. This ordinance allows the Village, as a home rule municipality, to opt out of the new Cook County minimum wage and sick leave requirements. Mayor Juracek noted that while she and others in the board are sympathetic to the need for a living wage for those employed in positions that were formerly considered transitional entry level jobs but which are now supporting themselves and their families through such employment, a piecemeal approach as implemented by the county is fraught with unintended consequences. Particularly for Mount Prospect, businesses in many instances have the option to move operations to Lake or DuPage County, as evidenced by the requests for 6b tax relief. Village attorney Lance Malina presented a summary of this ordinance that amends Chapter 11 of the Village Code of Mount Prospect allowing the Village, as a home rule municipality, to opt out of the new Cook County minimum wage and sick leave requirements. Mr. Malina answered questions from the Board: • The 6B tax classification compliance component of this ordinance refers to applicants in the future and are not retroactive; • Applicants for 6B tax relief apply to renewals and extensions and are required to certify they meet the minimum wage requirements but not the sick leave requirements. • Neighboring municipalities are considering passage of a similar ordinance (to opt out) • Effective date is July 1, 2017 Board Comments • Difference between prevailing wage and minimum wage • Village of Mount Prospect is being proactive • Chamber of Commerce brought issue to the attentions of the Board There was no public comment. Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6300: AN ORDINANCE AMENDING CHAPTER 11 OF THE VILLAGE OF MOUNT PROSPECT WITH REGARD TO CONFLICTS WITH CERTAIN HOME RULE COUNTY ORDINANCES Page 4 of 9 Village Board Meeting Minutes February 7, 2017 Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. C. 1St reading of an Ordinance Amending Chapter 18 Entitled "Traffic" of the Village Code of Mount Prospect Mayor Juracek presented for a first (1S) reading an Ordinance Amending Chapter 18 Entitled "Traffic" of the Village Code of Mount Prospect. This ordinance amends Chapter 18, Article XX, Schedule VI (18.2006) of the Village Code of Mount Prospect, to prohibit parking at all times along the south side of Highland Street between Emerson Street and Elm Street. The Transportation Safety Commission recommended approval by a vote of 7-0. Public Works Department Project Engineer Matt Lawrie presented background information including results from a traffic study conducted by the Engineering Division. This study was the result of an accident involving a young child who was struck by a vehicle. No injuries were sustained in the accident but prompted an investigation and raised concerns from residents that vehicles often speed on Highland Street between Main Street (IL Route 83) and Rand Road. Adding to their concern, Highland Street is often used as a cut through to avoid the Rand-Elmhurst-Kensington intersection. Board comments • This issue was brought to the attention of the Village Board at a Coffee with Council meeting • Ample parking space available to townhomes • Placard parking only option • Consider the Rand Road Corridor plan; if we eliminate popular cut-through options, support may decrease for the Rand Road Corridor plan. • Objective is to improve safety Public Comment Louis Goodman 310 N. School Street Mr. Goodman stated we need a safe alternative to avoid Rand Road congestion. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. Trustee Hoefert, seconded by Trustee Rogers, moved for approval of Ordinance No. 6301: AN ORDINANCE AMENDING CHAPTER 18 ENTITLED "TRAFFIC' OF THE VILLAGE CODE OF MOUNT PROSPECT Page 5 of 9 Village Board Meeting Minutes February 7, 2017 Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. D. 1 st reading of an Ordinance Making Certain Amendments to the Annual Budget Adopted for the Fiscal Year January 1, 2016 and Ending December 31, 2016 Mayor Juracek presented for a first reading, an Ordinance Making Certain Amendments to the Annual Budget Adopted for the Fiscal Year January 1, 2016 and Ending December 31, 2016. Finance Director David Erb provided information and answered questions from the Board. Each year the Village prepares budget amendments impacting revenues and/or expenses to the current year's budget. The first of these amendments is typically prepared in Spring and amends the budget for carry-over items from the prior year's budget. Accounts adjusted in the first amendment are typically for capital projects started in the previous year but not completed. Amendments brought forward later in the year adjust the budget for material variations in revenues and expenditures resulting from extraordinary or unanticipated events. These amendments are necessary to comply with the Budget Officer Act. In total, this amendment increases the budget for revenues by $10,888,662 and increases the budget for expenditures by$10,936,783. Trustee Zadel, seconded by Trustee Saccotelli, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli ,Zadel Nays: None Absent: Matuszak Motion carried. Trustee Zadel, seconded by Trustee Rogers, moved for approval of Ordinance No. 6302: AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016 Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli ,Zadel Nays: None Absent: Matuszak Motion carried. VILLAGE MANAGER'S REPORT A. Presentation of the Joint Emergency Management System strategy for 2017 and an overview of the Everbridge Software communication tool. The Joint Emergency Management System (JEMS) was created in 2016 through Northwest Central Dispatch. Made up of ten local communities, JEMS was established to enhance standardization and coordination of emergency management. Everbridge Software is a tool used by the Village to effectively communicate with the community during emergency situations. Mick Fleming, Joint Emergency Page 6 of 9 Village Board Meeting Minutes February 7, 2017 Management Coordinator and Jim Miller, Mount Prospect Fire Prevention Inspector, presented information and answered questions form the Board. B. A Resolution Amending the Employee Personnel Manual of the Village of Mount Prospect. Village Manager Michael Cassady presented a resolution to consider a change in the Employee Personnel Manual by increasing the longevity pay benefit and adding a holiday for regular, non- organized personnel. The Village's longevity pay schedule and amounts have remained the same since at least 1983. The Longevity Pay will increase by $200.00 per continuous years' of service which is in five (5) year increments. The Village currently recognizes eight (8) paid holidays; neighboring municipalities acknowledge between 9 (nine) and twelve (12) paid holidays. Christmas Eve will be added as a recognized and paid Village Holiday. The last review of the paid holiday schedule was December 2012 and no changes were implemented. The proposed changes are to be effective and incorporated in the Employee Personnel Manual for non-union employee groups effective January 1, 2017. These changes were also implemented in the Fire Union contract which was ratified by the Village Board on Tuesday, August 16, 2016, but these changes were not yet shown in the Employee Personnel Manual. The Village continues to strive for consistency across benefits in employee groups. The Patrol Officers Union is currently in negotiations and Police Sergeants Union will begin negotiations after the Patrol Officers union contract Trustee Hoefert, seconded by Trustee Roger, moved for approval Resolution No. 2-17: A Resolution Amending the Employee Personnel Manual of the Village of Mount Prospect Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. C. Motion to accept bid results for water meter services in an amount no to exceed $94,000. Public Work Director Sean Dorsey provided background information. In order to limit water loss or unaccounted water consumption in the Village-owned potable water distribution system; Public Works performs water meter testing, water meter replacements, and meter repairs on a scheduled basis. Mr. Dorsey stated the following: • It is often necessary to schedule appointments with owners as this work is performed on private property. • Inspections of sump pumps and storm water conveyances, required by Village Code, are also performed. Page 7 of 9 Village Board Meeting Minutes February 7, 2017 • Identification of pipe material used in the water service is also performed as a result of a new State law. A Request for Proposals (RFP)was sent to five (5) area firms that perform this type of work. HBK Water Meter Services, Inc. of Rolling Meadows and Calumet City Plumbing of Calumet City responded. HBK Water Meter Service, Inc. has been the Village's water meter replacement contractor and meter testing service provider for previous contracts and has an outstanding record of service with the Village. HBK Water Meter Service, Inc. has previously performed all of the tasks outlined in a satisfactory manner. Board Comments • Question was raised as to how residents are notified and what information they are provided regarding the inspection • Notification to residents should make it clear the type of connection is also being inspected Public Comment Bill Grossi 1919 Burr Oak Drive Mr. Grossi asked if a resident refused access to their home, does the Village have a right to enter the home. Mr. Dorsey's response to Board questions • Residents are notified through the mail with letters stating the nature and specifics of the inspection • Residents are made aware of the Village's findings (ie. Lead service, water quality, etc.) • Residents are required to comply with the Village Code Trustee Zadel, seconded by Trustee Polit, moved for approval of request to accept bid results for water meter services in an amount no to exceed $94,000 (VBA 6-17) Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. D. Motion to accept proposal for water main design and construction engineering in an amount not to exceed $75,000 Public Works Director Sean Dorsey presented background information regarding the need to replace the existing 6" diameter main on Elm Street between Central Road and Thayer Street. This 1,300' long section of watermain has had numerous breaks and is in need of upsizing to our minimum size of 8" diameter to provide the desired capacity. Page 8 of 9 Village Board Meeting Minutes February 7, 2017 As permitted by the Qualification Based Selection process, the Village solicited Statement of Qualifications from six (6) engineering consulting firms to provide design and construction engineering services for the watermain project. The consulting firms' Statement of Qualifications were reviewed on the basis of their understanding of our goals and their methodology of the design process. Each were rated according to these specific categories: project team, relevant experience, project approach, project schedule, and projected work hours to complete the required tasks. Staff recommends the Village Board accept the bid submitted by Hancock Engineering, who ranked highest and has proven track record with the Village. Hancock Engineering has satisfactorily provided consulting engineering services on projects for the Village of Mount Prospect, most recently the 2016 Whitegate Watermain Replacement Project and the 2015 Northwest Highway Streetscape Improvements. Trustee Zadel, seconded by Trustee Polit, moved for approval of a request to accept bid results for water main design and construction engineering in an amount not to exceed $75,000 (VBA 7-17) Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Absent: Matuszak Motion carried. OTHER BUSINESS Trustee Saccotelli announced a Community Meeting will be held on Monday, February 13, 2017 at Fairview School to discuss the sidewalk project. Coffee with Council will meet Saturday, February 11 th at 9:00 am in the Community Room. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Polit, seconded by Trustee Rogers, moved to adjourn the meeting. By unanimous vote the February 7, 2017 Village Board meeting adjourned at 8:40 p.m. Karen M. Agoranos Deputy Village Clerk Use the link below to view the meeting in its entirety on MPTV: htt�e//wwwemount�ros�ectvorq/indexeas�x?�age=84 Page 9 of 9 Village Board Meeting Minutes February 7, 2017