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HomeMy WebLinkAbout02/21/2017 VB Minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT February 21, 2017 CALL TO ORDER Mayor Arlene Juracek called the meeting to order at 7:02 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Posting of Colors by the Mount Prospect Police Department Honor Guard with Pledge of Allegiance led by Trustee Saccotelli INVOCATION Trustee Rogers gave the Invocation. MINUTES Trustee Polit, seconded by Trustee Rogers, moved to approve the minutes, amended as of February 20, 2017, of the regular Village Board meeting held February 7, 2017. Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel Nays: None Abstain: Matuszak Motion carried. MAYOR'S REPORT A. ACCOLADES Presentation: Officer of the Year- Mount Prospect Police Department Officer of the Year: Officer Bartek Giera Runners Up: Officer Maureen Kerrigan Officer Nicholas Mavraganis Investigator Alison Teevan Police Chief Tim Janowick highlighted the excellent service of each of these individuals. Mayor Juracek thanked all the men and women of the Mount Prospect Police Department for their commitment and outstanding service and noted the exemplary performance of Officer of the Year— Officer Giera, and runners up, Officer Kerrigan, Officer Mavraganis and Investigator Teevan. Mayor Juracek also thanked the families of all members of the police department for their support which allows the officers to excel in their commitment to the department and community. Page 1 of 7 COMMUNICATIONS AND PETITIONS—CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Zadel, seconded by Trustee Polit, moved to approve the following business items: A. Monthly Financial Report—January 2017 B. List of Bills— February 1 — February 14, 2017 C. A Resolution to Enter into an Intergovernmental Agreement with the Illinois Department of Transportation for the Construction of Covered Bike Parking (Res. 3-17) D. Ordinance Amending Chapter 21 and 23 of the Village Code of the Village of Mount Prospect (Ord. 6303) Ordinance Amending Chapter 24 of the Village Code of the Village of Mount Prospect (Ord. No. 6304) E. A Resolution Authorizing the Acceptance of the Rand Road Corridor Plan (Res. 4-17) F. Motion to accept proposal to purchase to purchase hardware and accept professional services from Meridian IT in an amount not to exceed $59,776.40 (VBA 8-17) G. Motion to accept Suburban Purchasing Cooperative bid results for two (2) Ford Transit Connect cargo vans in an amount not to exceed $49,856. (VBA 9-17) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS None NEW BUSINESS A. Resolution Authorizing the Execution of an Intergovernmental Agreement Between the Village of Mount Prospect and the Elk Grove Rural Fire Protection District Mayor Juracek presented a Resolution Authorizing the Execution of an Intergovernmental Agreement Between the Village of Mount Prospect and the Elk Grove Rural Fire Protection District. Fire Chief Brian Lambel addressed the Board and provided background information. Chief Lambel stated this agreement authorizes an intergovernmental agreement between the Elk Grove Rural Fire Protection District and the Village of Mount Prospect to provide fire protection services to the properties annexed into the Village of Mount Prospect in 2016 and outlines payments for future annexations. The agreement includes an accelerated three-year tax levy payment plan to the Fire Protection District for assistance in maintaining service to the remaining properties within its jurisdiction. Chief Lambel thanked those who contributed to the process and the positive outcome it produced; including Finance Director David Erb, Village legal counsel, Chief Mike Nelson (Elk Grove Rural Fire Protection District) and the Elk Grove Rural Fire Protection District Board of Trustees. Chief Lambel Page 2of7 expressed his appreciation for the continued positive relationship between the two fire districts. Chief Lambel answered questions from the Board and residents. Board Comments • This agreement is a fair method to protect all parties • Expressed gratitude to Chief Lambel and Chief Nelson for their willingness to work together toward a common goal. Public Comment Louis Goodman 310 N. School Street Mr. Goodman asked Chief Lambel if the Village plans to purchase equipment from the Elk Grove Rural Fire Protection District. Chief Lambel stated there are no plans at this time to do so. Chief Lambel responded to a question from the Board regarding inspections. The Village will provide service to all annexed areas, including inspections, and the Elk Grove Rural Fire Protection District will serve unincorporated areas. Trustee Zadel, seconded by Trustee Polit, moved for approval of Resolution No. 5-17: RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ELK GROVE RURAL FIRE PROTECTION DISTRICT Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B. 1St reading of an Ordinance Annexing Certain Property into the Village of Mount Prospect (Birch Manor Condominiums) Mayor Juracek presented for a first (1S) reading an Ordinance Annexing Certain Property into the Village of Mount Prospect(Birch Manor Condominiums) This ordinance authorizes the annexation of Birch Manor Condominiums, located at the northwest corner of Demspter Street and Linneman Avenue in unincorporated Cook County. Community Development Director Bill Cooney provided background information. The subject property is an 18 acre parcel, just north of the United Airlines campus at the northwest corner of Dempster Street and Linneman Avenue, known as Birch Manor Condominiums. It includes 288 individually owned units. The property is surrounded by incorporated areas of the Village. The Village is pursuing the annexation of this property so that it can provide local services to the owners of these units and to eliminate inefficient service provision by the county to this pocket of unincorporated land. Village staff met with the Condominium Board in late January. Birch Manor residents were invited to an open house at RexPlex, hosted by Village staff, to introduce Village services and answer questions. Mr. Cooney noted the open house was well attended. Page 3 of 7 Several Birch Manor residents were in attendance to address the Board with concerns and questions: Joanna Klimek Birch Manor Condominium resident Lawrence Kahn Birch Manor Condominium resident Homeowner Birch Manor Condominium • Will the annexation lead to an increase in taxes? • Will the residents of Birch Manor have the right to vote on the annexation? • More time is needed to absorb the information; residents were informed one month ago • How will the Village address the cost of fire alarms? • How will safety and security be addressed? • Parking lot needs to be improved Community Development Director Bill Cooney provided the following response to taxes and increase in fees: • Property taxes will increase by approximately 7%; increase is estimated to be $55.00 per year. • Vehicle stickers cost a Mount Prospect resident $45.00 per year; Cook County imposes an $85.00 vehicle sticker fee. Village Attorney Lance Malina provided the following in response to the annexation: • This procedure to annex is referred to as a forced annexation; a forced annexation must meet certain criteria. The annexation of Birch Manor meets the following criteria to proceed with forced annexation: Legal description of area to be annexed is less than 60 acres and is surrounded by one (1)or more municipalities or a creek (the area is surrounded by Mount Prospect) • Residents cannot vote on the annexations, but can delay action for further discussion Police Chief Timothy Janowick provided the following in response to concerns regarding safety: • Residents will see an increase in police presence; same officers who patrolled the area in the past will continue to do so. • There is no immediate need to increase the number of officers on staff; the Police Department is equipped to absorb the call volume. • The Mount Prospect Police Department officers are advocates to ensure the safety of residents and to improve the quality of life. Fire Chief Brian Lambel provided the following in response to questions regarding fire alarms and the use of gas and charcoal grills on balconies: • Fire alarms currently are not compliant with state regulations; the Village will enforce these regulations to keep residents safe. • Mount Prospect Fire Marshall Bryan Loomis has contacted the management company to formulate a game plan to bring units into compliance. • Gas and charcoal grills are not allowed on balconies in Mount Prospect and added he will work with the management company for a safe alternative. Page 4 of 7 Board Comments It is important for our residents to feel safe. The Village is committed to working with Birch Manor residents to ensure a smooth transition. Responding to concerns raised by residents of Birch Manor, Mayor Juracek stated the ordinance will be held for a second reading and possible deferral, at the March 7, 2017 Village Board meeting. This will allow time for Village staff to respond to the residents questions and further address their concerns. Before moving further, Mayor Juracek acknowledged a Boy Scout was in attendance and welcomed him to the meeting. VILLAGE MANAGER'S REPORT A. Motion to authorize GovHR USA to perform a Classification and Compensation Study in an amount not to exceed $31,350. Village Manager Michael Cassady stated one of the priorities identified in the Strategic Plan included a closer look into non-organized (non-union) staff concentrating on three key areas:1) job description 2) compensation and 3) compensation methodology. This type of study is the first of its kind to be conducted for the Village. The Village selected GovHR USA, experts in their field, to perform this study. Human Resources Director Joan Bokina introduced JoEIIen Earl of GovHR USA. Ms. Earl provided information regarding a Classification and Compensation Study designed to determine if employee pay is appropriate for current labor market, develop a non-union compensation structure and conduct a review of job descriptions. This study will further improve the Village's ability to competitively recruit and retain employees. Ms. Earl provided a comprehensive presentation detailing the steps to be taken to produce this Study for the Village. Ms. Earl responded to questions from the Village Board. Board Comments • Ms. Earl presented a very thorough presentation • Staff considered other vendors and selected GovHR as the preferred vendor to provide this professional service • This study is for non-organized, non-union staff • Comparable communities will be studied Trustee Zadel, seconded by Trustee Rogers, moved for approval of a request to authorize GovHR USA to perform a Classification and Compensation Study in an amount not to exceed $31,350. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. (VBA 10-17) B. Motion to accept proposal for landscape maintenance contract for an amount not to exceed $159,314. Public Works Director Sean Dorsey presented background information including scope of work, bid process/results and staff recommendation for landscape maintenance. The scope of work includes 83 Page 5 of 7 sites most of which are high-profile locations such as public buildings, greenspaces in the downtown area, and the Union Pacific Railroad right of way. The specifications describe awarding the contract for calendar years 2017 through 2018. A provision is included to allow a contract extension for a third year (2019) at the same bid prices as 2018 if both the contractor and the Village agree. Bids were received from four(4) contractors. The bid was awarded to Fleck's Landscaping of Wheeling, Illinois who submitted the lowest bid. Fleck's submitted excellent references that included work with several municipalities. In addition, Fleck's has provided services to the Village in the past with favorable results and is the current stump removal contractor for the Village. Trustee Polit, seconded by Trustee Zadel, moved for approval of request to accept proposal for landscape maintenance contract for an amount not to exceed $159,314. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. (VBA 11-17) C. Motion to accept the Global Emergency Products bid for the purchase of a Fire Engine in an amount not to exceed $647,013. Fire Chief Brian Lambel presented background information stating the Fire Department was scheduled to replace Engine 13 -Vehicle 516 in 2016. This apparatus has 88,000 miles and over 10,000 hours logged. Its current condition and recent maintenance records indicate replacement is warranted. Engine 13 is the departments' busiest engine and is equipped with a full complement of firefighting equipment, advanced life support medical equipment, and heavy rescue extrication equipment. The proposed Squad/Pumper is designed with a lower entry height for reduced strain on drivers and is customizable for multi-purpose use. As members of the Houston-Galveston Area Council Cooperative Purchasing Program (HGAC), competitive pricing is assured through volume purchasing and discounts. HGAC pricing has been awarded through a public competitive process and has been utilized by at least seven of our surrounding communities for recent fire apparatus purchases. Fire Engine 13 was available for viewing before the Board meeting and staff was on hand to answer questions and discuss modifications for the proposed new engine. Board Comments • Chief was commended for good fiscal management • Funds supporting this purchase are available in the budget; we will not have to borrow funds Trustee Hoefert, seconded by Trustee Rogers, moved for approval of request to accept the Global Emergency Products bid for the purchase of a Fire Engine in an amount not to exceed $647,013. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Page 6 of 7 Motion carried. (VBA 12-17) ANY OTHER BUSINESS John Korn 301 N. William Mr. Korn noted that the Village does not automatically replace vehicles based on manufacturer's suggested schedule; an evaluation process is followed to determine need. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Matuszak, seconded by Trustee Polit, moved to adjourn the meeting. By unanimous vote, the February 21, 2017 Village Board meeting adjourned at 9:28 pm. Karen Agoranos Deputy Village Clerk Page 7 of 7